Purchasing Clerk

at  Thompson Rivers University

This position will provide a wide range of administrative and secretarial services for the Purchasing Department. Responsibilities will include recording, posting, and providing administrative support on competitive bids; checking, verifying, and monitoring TRU’s P-Card, Fuel card, and Expense Claim policy compliance; maintaining all relevant department files and providing any other required secretarial support services.

EDUCATION:

• 2 year Business Diploma or equivalent

EXPERIENCE:

• Three (3) years’ related experience including one (1) year experience providing administrative assistance on competitive bids (RFP, RFB, Tenders, etc), and one (1) year policy compliance review experience

SKILLS, KNOWLEDGE OR ABILITIES RELATED TO THE JOB

• Ability to perform word processing at 60 wpm
• Ability to deal courteously and tactfully with others
• Ability to communicate effectively both verbally and in writing
• Ability to operate related equipment
• Working knowledge of Microsoft Office

• Performs data entry functions to generate purchase orders on a computerized accounting system, making amendments/changes.
• Provides a wide range of administration and secretarial services for the Department. Word processing a variety of documents such as general correspondence, electronic data entry, evaluation summaries for competitive bids, and meeting minutes.
• Checks, verifies, and monitors TRU’s P-Card, Fuel card, and Expense claim policy compliance.
• Liaise/follow-up with TRU departments/staff regarding policy compliance.
• Records bid numbers, and prepares physical/electronic competitive bid files.
• Coordinates audit of expense claims and monthly P-card statements for TRU policy compliance.
• Assists in expediting outstanding orders.
• Compiles data and prepares purchasing statistics and summary reports.
• Provides necessary administrative support and training for TRU’s P-Card and Fuel card users.
• Maintain relevant files and records.
• Collects, sorts, and distributes departmental mail.