Purchasing Officer / Storekeeper

at  SamTech Group

Dubai, دبي, United Arab Emirates -

Start DateExpiry DateSalaryPosted OnExperienceSkillsTelecommuteSponsor Visa
Immediate30 Dec, 2024Not Specified02 Oct, 20242 year(s) or aboveSuppliers,External Agencies,Creativity,Communication SkillsNoNo
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Description:

JOB SUMMARY:

Under the direction of the immediate supervisor, administers the operations of a store room. Receives, verifies, company orders. Provides information to and assists Accounts and Operations department. Prepares purchase requisitions. Maintains inventory. Maintains files and prepares reports.

SKILLS

  • Previous experience in similar role.
  • Ability to deal with transactions from different stakeholders (suppliers, customers & employees) and can manage them.
  • Good communication skills.
  • Good organizational skills and ability to work to deadline.
  • High level of accuracy.
  • To be discipline, reliable and trustworthy
  • Ability to work cooperatively and collaboratively with all levels of employees, management, and External agencies to maximize performance, creativity, problem solving, and results.

MINIMUM EDUCATIONAL QUALIFICATION

  • B.Sc. Graduate

MINIMUM EXPERIENCE

  • 2-3 Years of relevant experience

Responsibilities:

  • Processing of Customers LPO once handed over by Sales Coordinator after appropriate approvals and supported documents if require.
  • Generating and dispatching the sales delivery order for IT/Inventory related revenues.
  • Maintenance of files for all kinds of inventory related documents as per the department procedures.
  • Preparation of all types of Warranty Replacements related documents and reports and sending through email on 10th of every month to concerned persons as per the company policy.
  • Preparation of Warranty Replacement Summary on monthly basis and submit to Operations Department for verification and confirmation.
  • Filling of all above mentioned and inventory/stores related documents as per the department policies and regulations.
  • Maintaining, dispatching and In-Charge of inventory/stores on daily basis.
  • Issuance of inventory Item through ZOHO to operations department after fulfilling all the supporting documents or approval if required.
  • Posting of return items to supplier (faulty) and take follow-up from the supplier for the units which is under warranty.
  • Prepare Purchase Order/Request for Operations Materials/IT after receiving the supported documents.
  • Prepare monthly inventory report.
  • Pending Customer LPO reports to VP on demand.
  • Monitor Quantity of available stock and placed the order as per the requirement once it reaches to re-order level.
  • Preparation of GRN of the new shipment and after completing documentation handover to Chief Accountant.
  • Follow-up with the Suppliers for the existing and new orders.
  • Assisting to Chief Accountant for the preparation and Sending SIM Operators for Deactivation on 25th of every month.
  • Maintaining of Testing Warehouse report which is to be sent to Head of Operations on 10th of very month.
  • Preparation of Customer Trial Warehouse report which is used to send to Operations Department to take follow-up from the trial customer and it is send on 10th of every month.
  • Assisting Chief Account for the verification of Sales Commission Summary on quarterly basis.
  • Preparation of Sales Revenue report and sending to CFO monthly for his records.
  • Preparation of LPO Summary Report on weekly basis and handover to Chief Collection Officer for payment follow-up.
  • Preparation of Credit Notes once faulty/unused/spared units returned from Operations Department with supporting documents.
  • Verification of Cost Ledger report on monthly basis.
  • Verification of SIM Operators bill on monthly basis and by calling SIM Operators for any discrepancies and to get a Trouble Ticket and follow-ups.
  • Preparation of Warranty Replacement Summary on monthly basis.
  • Any other work-related task assigned by the HoD that may arise.


REQUIREMENT SUMMARY

Min:2.0Max:3.0 year(s)

Logistics/Procurement

Purchase / Logistics / Supply Chain

Logistics, Purchasing, Inventory

BSc

Proficient

1

Dubai, United Arab Emirates