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Administrative Assistant/Receptionist at CSM Pump Services Ltd
Nisku, AB T9E 1K7, Canada - Full Time
Skills Needed
French, Microsoft Office, Excel, Powerpoint
Specialization
Business Administration, Administration, Business
Qualification
Diploma
Experience Required
Minimum 1 year(s)
Residential Support Worker. CYF at Life Without Barriers
Perth, Western Australia, Australia - Full Time
Skills Needed
Youth Work, Mental Health, Young People, Confidentiality, Therapeutic Crisis Intervention, Interpersonal Skills
Specialization
Youth work mental health or relevant qualification (or willing to work towards qualifications
Qualification
Trade Certificate
Operations Systems Analyst at Sysco
Medley, Florida, USA - Full Time
Skills Needed
Sts, Sap, Technology Software, Procedure Manuals, Management Software, Engineered Standards, Sos, Information Systems, Ged, Business Correspondence, Instructions, Management System, Sls, Software, Federal Regulations, Groups
Qualification
Diploma
Experience Required
Minimum 1 year(s)
Head of Casualty Placement, London at AON
London, England, United Kingdom - Full Time
Skills Needed
Presentation Skills, Interpersonal Skills
Qualification
Graduate
Night Warehouse Supervisor at The Chefs Warehouse
New Bedford, MA 02746, USA - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Experience Required
Minimum 5 year(s)
Bank Healthcare Support Worker-Student Nurses/Medical Students at Gloucestershire Hospitals NHS Foundation Trust
Gloucester GL1, England, United Kingdom - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Business Office Trainer at HCA Healthcare
Overland Park, KS 66210, USA - Full Time
Skills Needed
Color, Professional Manner, Training, Pathology, Scheduling, Security, Leadership, Medical Records, Documentation, Filing, Confidentiality, Insurance Verification, Processing, Notification, Legal Requirements, Maintenance, Operating Room
Qualification
Graduate
French Junior Growth Executive at The Protein Works
Liverpool L34 9HZ, , United Kingdom - Full Time
Skills Needed
It, Walls, Continuous Improvement
Qualification
Graduate
Service-Ingenieur (m/w/d) at iwprojekt GmbH
64283 Darmstadt, , Germany - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Service Manager at Canadian Tire
Owen Sound, ON, Canada - Full Time
Skills Needed
Auto Parts, Barriers, Costar
Qualification
Graduate
Data Management Manager at HCA Healthcare
Nashville, TN 37203, USA - Full Time
Skills Needed
Data Quality, Operations, Business Requirements, Data Warehouse, Data Modeling, Color, Data Architecture, Information Architecture, Tableau, Technology, Data Governance, Data Operations
Qualification
Graduate
Experience Required
Minimum 1 year(s)
Accommodation Officer at Midland Heart
NN3, , United Kingdom - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Southeast Regional Policy Manager, U.S. State Energy and Climate Policy Pro at Clean Air Task Force
Remote, Oregon, USA - Full Time
Skills Needed
Policy Development, Interpersonal Skills, Political Campaigns, Oral Communication
Specialization
Relevant Field
Qualification
Graduate
Gérant adjoint de l’avant du magasin at Shoppers Drug Mart Pharmaprix
Montréal, QC, Canada - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Office Manager / HR & Business Development Coordinator at Perras Distefano Construction and Design Services
Cornwall, ON K6H 3P1, Canada - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Experience Required
Minimum 1 year(s)
Manufacturing Supervisor - Afternoon Shift at Aspen Custom Trailers
Leduc, AB T9E 0C3, Canada - Full Time
Skills Needed
Trailers, Pmp, Management Skills, Interpersonal Skills, Six Sigma
Specialization
Red-seal journeyman certificate considered an asset (welding fitting or machine)
Qualification
Trade Certificate
Experience Required
Minimum 8 year(s)
Event Ambassador at Creatives Dot
Singapore 119960, , Singapore - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Director of Database Management at Forge Health
Philadelphia, Pennsylvania, USA - Full Time
Skills Needed
Professional Development
Qualification
Graduate
Experience Required
Minimum 8 year(s)
Canada Excellence Research Chair in Foundations of Efficient Artificial Int at McGill University
Montréal, QC, Canada - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Experience Required
Minimum 2 year(s)
Market Access & Public Affairs Manager (Benelux) at ALKAbell
Almere, , Netherlands - Full Time
Skills Needed
Pharmaceutical Industry, Health Sciences, Public Health, Communication Skills, Market Access, Writing, English, Public Affairs
Qualification
Graduate
Experience Required
Minimum 3 year(s)
Administrative Assistant/Receptionist at CSM Pump Services Ltd
Nisku, AB T9E 1K7, Canada -
Full Time


Start Date

Immediate

Expiry Date

18 Sep, 25

Salary

22.0

Posted On

19 Jun, 25

Experience

1 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

No

Skills

French, Microsoft Office, Excel, Powerpoint

Industry

Accounting

Description

Here at CSM Pump Services Ltd, we believe that our dedicated team, strong core values, and commitment to excellence make us a great place to grow your career. We take pride in fostering a supportive work environment where each team member plays a vital role in our success.
We are currently looking for a full-time Administrative Assistant to join our team at our 3325 11 Street, Nisku, AB location.
Schedule is Monday to Friday: 8:00 AM – 4:30 PM

POSITION SUMMARY

The Administrative Assistant reports to the General Manager and plays a dual role by providing essential administrative and receptionist support at CSM Pump Services Ltd. This individual is the first point of contact for visitors and callers and assists in accounts payable, printing invoices, expense tracking, vendor relations, and general office administration.

EDUCATION & EXPERIENCE

  • Diploma or degree in Business Administration or a related field (or equivalent work experience).
  • 1+ years of receptionist or front office experience.
  • Experience in AP/AR is considered an asset.

TECHNICAL SKILLS

  • Strong competency in QuickBooks Enterprise or Online software.
  • Strong knowledge of Microsoft Office (Excel, Word, PowerPoint).
Responsibilities

RECEPTIONIST DUTIES:

  • Professionally answer, screen, and forward incoming calls, ensuring accurate and timely message delivery.
  • Greet and sign in visitors, vendors, and subcontractors in a courteous and professional manner.
  • Maintain a clean, organized, and welcoming front desk/reception area that reflects a professional first impression.
  • Manage incoming and outgoing mail, courier services, and package deliveries with accuracy and timeliness.
  • Monitor office and stationery supplies; place and track orders to maintain inventory levels and avoid shortages.
  • Assist with general administrative tasks such as filing, document scanning, data entry, and digital recordkeeping.
  • Support light project coordination by tracking status updates, recording action items, and sending reminders to relevant team members.
  • Run weekly Open Sales Order Reports and follow up with responsible team members for job status updates.

ADMIN DUTIES:

  • Organize, print, and alphabetize daily accounts payable emails and related documentation.
  • Review vendor invoices, ensuring all details are accurate and complete before submission.
  • Scan and attach relevant documents (e.g., purchase orders, invoices, receipts, shipping documents) to digital Sales Order files, ensuring proper recordkeeping.
  • Match receipts to credit card statements, prepare expense summaries, and verify accuracy before submission for accounts payable review.
  • Review vendor statements and flag any missing invoices or discrepancies within QuickBooks, ensuring timely resolution.
  • Identify discrepancies in invoices, purchase orders, or payment records and promptly escalate to the Corporate Controller for resolution.
  • Generate and summarize weekly invoices, shop billables, and field job profitability reports to ensure accurate financial tracking.
  • Flag overdue tasks or missing information in job files or financial tracking sheets to maintain workflow efficiency.
  • Provide cross-training support and assist with coverage during vacations or absences within the accounting department.
  • Assist with other duties as requested by the Corporate Controller or General Manager, ensuring smooth financial operations.
Administrative Assistant/Receptionist at CSM Pump Services Ltd
Nisku, AB T9E 1K7, Canada - Full Time
Skills Needed
French, Microsoft Office, Excel, Powerpoint
Specialization
Business Administration, Administration, Business
Qualification
Diploma
Experience Required
Minimum 1 year(s)
Residential Support Worker. CYF at Life Without Barriers
Perth, Western Australia, Australia - Full Time
Skills Needed
Youth Work, Mental Health, Young People, Confidentiality, Therapeutic Crisis Intervention, Interpersonal Skills
Specialization
Youth work mental health or relevant qualification (or willing to work towards qualifications
Qualification
Trade Certificate
Operations Systems Analyst at Sysco
Medley, Florida, USA - Full Time
Skills Needed
Sts, Sap, Technology Software, Procedure Manuals, Management Software, Engineered Standards, Sos, Information Systems, Ged, Business Correspondence, Instructions, Management System, Sls, Software, Federal Regulations, Groups
Qualification
Diploma
Experience Required
Minimum 1 year(s)
Head of Casualty Placement, London at AON
London, England, United Kingdom - Full Time
Skills Needed
Presentation Skills, Interpersonal Skills
Qualification
Graduate
Night Warehouse Supervisor at The Chefs Warehouse
New Bedford, MA 02746, USA - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Experience Required
Minimum 5 year(s)
Bank Healthcare Support Worker-Student Nurses/Medical Students at Gloucestershire Hospitals NHS Foundation Trust
Gloucester GL1, England, United Kingdom - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Business Office Trainer at HCA Healthcare
Overland Park, KS 66210, USA - Full Time
Skills Needed
Color, Professional Manner, Training, Pathology, Scheduling, Security, Leadership, Medical Records, Documentation, Filing, Confidentiality, Insurance Verification, Processing, Notification, Legal Requirements, Maintenance, Operating Room
Qualification
Graduate
French Junior Growth Executive at The Protein Works
Liverpool L34 9HZ, , United Kingdom - Full Time
Skills Needed
It, Walls, Continuous Improvement
Qualification
Graduate
Service-Ingenieur (m/w/d) at iwprojekt GmbH
64283 Darmstadt, , Germany - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Service Manager at Canadian Tire
Owen Sound, ON, Canada - Full Time
Skills Needed
Auto Parts, Barriers, Costar
Qualification
Graduate
Data Management Manager at HCA Healthcare
Nashville, TN 37203, USA - Full Time
Skills Needed
Data Quality, Operations, Business Requirements, Data Warehouse, Data Modeling, Color, Data Architecture, Information Architecture, Tableau, Technology, Data Governance, Data Operations
Qualification
Graduate
Experience Required
Minimum 1 year(s)
Accommodation Officer at Midland Heart
NN3, , United Kingdom - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Southeast Regional Policy Manager, U.S. State Energy and Climate Policy Pro at Clean Air Task Force
Remote, Oregon, USA - Full Time
Skills Needed
Policy Development, Interpersonal Skills, Political Campaigns, Oral Communication
Specialization
Relevant Field
Qualification
Graduate
Gérant adjoint de l’avant du magasin at Shoppers Drug Mart Pharmaprix
Montréal, QC, Canada - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Office Manager / HR & Business Development Coordinator at Perras Distefano Construction and Design Services
Cornwall, ON K6H 3P1, Canada - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Experience Required
Minimum 1 year(s)
Manufacturing Supervisor - Afternoon Shift at Aspen Custom Trailers
Leduc, AB T9E 0C3, Canada - Full Time
Skills Needed
Trailers, Pmp, Management Skills, Interpersonal Skills, Six Sigma
Specialization
Red-seal journeyman certificate considered an asset (welding fitting or machine)
Qualification
Trade Certificate
Experience Required
Minimum 8 year(s)
Event Ambassador at Creatives Dot
Singapore 119960, , Singapore - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Director of Database Management at Forge Health
Philadelphia, Pennsylvania, USA - Full Time
Skills Needed
Professional Development
Qualification
Graduate
Experience Required
Minimum 8 year(s)
Canada Excellence Research Chair in Foundations of Efficient Artificial Int at McGill University
Montréal, QC, Canada - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Experience Required
Minimum 2 year(s)
Market Access & Public Affairs Manager (Benelux) at ALKAbell
Almere, , Netherlands - Full Time
Skills Needed
Pharmaceutical Industry, Health Sciences, Public Health, Communication Skills, Market Access, Writing, English, Public Affairs
Qualification
Graduate
Experience Required
Minimum 3 year(s)

Why Choose Y-Axis Employer Firm?

Y-Axis Recruitment firm provides:

  1. Easy access to get the best workforce
  2. Millions of database for top occupations
  3. Individual Employer support
  4. Find the perfect fit to scale up your business
  5. High Professional Standard
  6. Advanced software tools

Recruitment Solution for International Employers

Global companies believe ‘Talented workforce makes an impact!’ The global job market has transformed over time, with companies worldwide now willing to recruit talent from different nations. Countries with fast-growing economies are in dire need of skilled workers, and top MNCs are ready to bring in international employees to fill significant roles that are crucial for supporting and expanding their business operations.

As a result, international employment opportunities have surged, providing professionals with job openings abroad. Many skilled professionals are also eager to relocate to other countries for work, seeking higher salaries and a better standard of living.

To fulfill all these requirements, recruiters worldwide are showing a great interest in global talent, as cross-border hiring is on the rise. Skilled professionals are being sought after for various fields beyond IT, including Engineering, Accounting & Finance, Administration, Hospitality, Healthcare, STEM, and others.

Benefits of Choosing Y-Axis Recruitment Firm

Accelerated Recruitment

Using our large database and connections, along with advanced systems to find specific skills, our expert recruiters can speed up the hiring process, getting you the perfect candidates much faster.

Exceptional Talent

Choosing Y-Axis recruitment services enhances your chances of encountering exceptional candidates possessing the requisite skills and expertise in your industry. We offer a vast talent pool of pre-vetted and referenced individuals, ensuring your meetings are only with candidates who have undergone thorough evaluation and interviews.

Industry-Specific Recruitment Expertise

With your business's expansion and transformation, your in-house recruitment team may be tasked with intricate interviews across various roles unfamiliar to them. Our staff are experts in sector-specific recruitment, affording us superior understanding of technical roles and their associated skills. We have the proficiency to identify transferable skills pertinent to your job vacancies that might be overlooked within your organization.

Dedication to Client Service

A significant portion of a recruiter's work is performed prior to any potential compensation from our client. In the event that no candidate is hired, no fees are incurred for services rendered. If we cannot facilitate your business effectively, you owe us nothing. This guarantees that our services, resources, and skills are committed to supplying you with the top-tier candidates that align with your business growth strategy – those whose dream job is to be a part of your team.

In-depth Market Knowledge

Through continuous interactions with clients and candidates, top-tier recruiters amass substantial knowledge about the industry they serve. They are well-positioned to offer invaluable insights and wise counsel, which are integral to their role.

Broad Outreach

Not all top-performing candidates are actively seeking new job opportunities. These 'passive talents' as identified by Y-Axis recruitment firm, may require additional time to discover.

Our Commitment

Above all, our dedicated team relentlessly strives to fulfill your recruitment needs. Our primary objective is to source elite talent who aspire to contribute to your business.

How to Apply?

  1. Register with us
  2. Select Employer page
  3. Check the list
  4. Choose the perfect fit
  5. Hire them

Our Impact

  1. Verified Candidates
  2. 25+ Years Experience
  3. 10 Million+ Candidate Database
  4. Individual Employer Support

Frequently Asked Questions

Y-Axis Recruitment Firm provides easy access to a top-tier workforce through a vast database of millions of candidates across various occupations. They offer individual employer support, ensuring businesses find the perfect fit to scale up, maintain high professional standards, and utilize advanced software tools for efficient recruitment. Additionally, they offer recruitment solutions for international employers looking to hire global talent.

Y-Axis leverages its extensive database, strong industry connections, and advanced recruitment systems to identify and match specific skills quickly. Their expert recruiters streamline the hiring process, allowing businesses to secure the perfect candidates much faster than traditional methods.

Y-Axis offers a vast pool of pre-vetted and referenced candidates who have undergone thorough evaluations and interviews. This ensures that employers meet only with exceptional candidates possessing the necessary skills and expertise relevant to their industry.

Yes, Y-Axis has industry-specific recruitment expertise. Their staff are experts in various sectors, allowing them to understand technical roles and identify transferable skills that might be overlooked by in-house recruitment teams. This specialization ensures a better match for diverse and intricate roles.

Y-Axis operates on a no-win, no-fee basis. If they cannot facilitate the hiring of a suitable candidate for your business, no fees are incurred. This ensures that their services, resources, and skills are fully committed to supplying top-tier candidates aligned with your business growth strategy.

Through continuous interactions with both clients and candidates, Y-Axis recruiters accumulate substantial industry knowledge. This in-depth market understanding allows them to offer invaluable insights and wise counsel, enhancing the recruitment process.

Absolutely. Y-Axis specializes in identifying and engaging passive talents—top-performing candidates who may not be actively looking for new opportunities. Their proactive approach ensures that these high-caliber professionals are discovered and considered for your job openings.

The application process is straightforward:
  • Register with Y-Axis: Create an account on their platform.
  • Select Employer Page: Navigate to the employer section.
  • Check the List: Review the available candidates or services.
  • Choose the Perfect Fit: Select candidates that best match your requirements.
  • Hire Them: Proceed with the hiring process.

Y-Axis has a significant impact with over 25 years of experience, a database of more than 10 million candidates, and a commitment to individual employer support. They ensure that candidates are verified and meet the highest professional standards, contributing to successful placements globally.

Y-Axis provides recruitment solutions tailored for international employers, recognizing the global transformation in the job market. They facilitate cross-border hiring across various fields beyond IT, including Engineering, Accounting & Finance, Administration, Hospitality, Healthcare, STEM, and more, helping companies source skilled professionals from different nations to support and expand their operations.
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