Receptionist - 6-month Contract

at  Rud Pedersen Public Affairs Company AB

Application Deadline: June 14, 2024
Brussel
On-site
Rud Pedersen Public Affairs is a leading, fast-growing European public affairs and communications consultancy with offices across Europe. With around 80 team members, our growing Brussels’ office is focused on the delivery of integrated European Affairs and Communications support to its clients across a broad range of sectors.
As a result of continued growth, our team is seeking a Receptionist to be the first point of contact for all our visitors, and ensure that the quality of services delivered internally and externally are to the highest standards. The position is offered under a CDD contract for 6 months.

Based in our newly designed and recently refurbished offices in the heart of the EU Quarter, your general responsibilities will include supporting the Office manager with a range of tasks including,

• Welcoming all visitors in a professional and friendly manner.
• Ensuring a welcoming and tidy appearance of the Reception area, and all meeting rooms.
• Provide support for in-house meetings and workshops, including making catering orders, and setting up meeting spaces.
• Receiving orders and ensuring delivery notes match orders.
• Responding to general requests for assistance where necessary, and identifying and initiating improvements in line with overall responsibilities.
• Clearing up rooms after meetings, ensuring they are in good order for the next visitors.
• Preparing refreshments for visitors.

SKILLS AND EXPERIENCE:

• Previous experience in a client-facing role, gained in a professional services firm, a business-related consultancy, or a 4/5 star business hotel is strongly preferred
• Experience of working regularly with MS Office is essential, and working knowledge of CRM and Excel is preferable.
• Fluent written and spoken English and French are essential, both of which will be assessed as part of the selection process.
• A keen understanding of what makes good customer service (internal and external), and the desire to exceed expectations.
• Strong team orientation, and the wish to be part of a collaborative and highly motivated team.
• A high level of motivation, dynamism and drive for excellence.

• Welcoming all visitors in a professional and friendly manner.
• Ensuring a welcoming and tidy appearance of the Reception area, and all meeting rooms.
• Provide support for in-house meetings and workshops, including making catering orders, and setting up meeting spaces.
• Receiving orders and ensuring delivery notes match orders.
• Responding to general requests for assistance where necessary, and identifying and initiating improvements in line with overall responsibilities.
• Clearing up rooms after meetings, ensuring they are in good order for the next visitors.
• Preparing refreshments for visitors