Sales Administrator

at  Premier

QUALIFICATION REQUIREMENTS

• Education:
• Matric (Essential)
• Business management related diploma (Desirable)

EXPERIENCE REQUIREMENTS

• Experience:
• 2-3 years , Office Administration preferably within the FMCG industry

ABOUT THE ROLE:

To support the relevant Sales Division team with specific process controls, administrative and financial support in adherence with standard operating procedures (SOPs) and compliance requirements.

KEY RESPONSIBILITIES:

• Support the relevant Sales team with administrative services required for day-to-day operations (functional), by: Diary management • Travel arrangements (flights, car hire, accommodation on the TravelIT system)
• Processing of credit card recons (allocation of credit card slips weekly & processing of expenses recons monthly on the Visa system) • Processing of purchase orders (e.g. events, upliftment books, lunches, sympathy flowers, service providers etc. on the GP system).
• Obtaining approval of trading terms from Executives; capturing trading terms timeously on E-Trade App system; and checking on Power BI if approved, active and has calculated.
• Capturing of deals on system; checking that deals are within mandates; checking that system & order pricing match; dealing with queries related to pricing, hierarchy, account numbers etc. (from MDM, Call Centre & NCMs); updating deal pricing list (using tracking number from MDM) and distributing deal pricing list to NCMs monthly.
• Capturing of claims / provisions daily and consolidating information into the FSS.
• Capturing of Sally/Tallies on E-Trade App system (according to mandates received from business), checking on Power BI if approved, active and has calculated.
• Consolidating Fixed selling schedules (FSS) weekly, balancing FSS to Finance monthly, FSS meetings with NCMs monthly.