School Secretary

at  School District 57 Prince George

SUMMARY:

Under general direction the School Secretary performs secretarial, clerical, record keeping, and reception duties for the school office. She/he works cooperatively with other staff, students, parents and the public.

PHYSICAL ABILITIES

Sufficient vision to operate computer.
Ability to lift materials of 5-10 kg.
Fundamental ability to operate office equipment.
Manual dexterity.
January 202

Assists school administrators, by relieving them of routine administrative tasks including maintaining office procedures, organizing schedules, preparing agendas and materials for school staff and committee meetings, scheduling appointments and making arrangements for travel and special events.
Inputs information from a variety of source documents utilizing various computer programs Receives cash and issues receipts to appropriate trust accounts.
Relays messages and provides a variety of information and assistance to parents, students, teachers, the public and District staff by telephone or in person.
Types a variety of materials such as confidential reports, correspondence, memoranda, newsletters, requisitions and bulletins.
Records and transcribes minutes of meetings for internal and departmental memoranda.
Prepares, processes and maintains files and a variety of records, lists and reports such as permanent record cards, report cards, student registration, enrollment reports, accident reports, District manuals and student payment records.
Opens, screens and distributes incoming and outgoing mail.
Receives and ensures the accuracy and condition of incoming supplies and Learning Commons materials and files discrepancy reports.
Schedules and makes arrangements for activities such as field trips, meetings and workshops.
Provides assistance to students and advises parents of injury or illness; performs assigned duties during fire/emergency drills.
Duplicates, sorts, collates and staples materials.
Administers medication and performs minor First Aid.
Performs other clerical or emergent duties.