Senior Contract Administrator

at  Morrison Hershfield

Morrison Hershfield is now Stantec.
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Here at Morrison Hershfield, now Stantec, we are committed to providing flexible work arrangements, to assist employees in fulfilling their multiple responsibilities at work, at home and in the community. Flexible work arrangements provide additional options for work schedules and locations. As we focus on project delivery, clients and staff, we have several working options available for working at Morrison Hershfield, now Stantec.
Morrison Hershfield’s Horizontal Infrastructure (HI) Business Unit has developed some of the Canadian market’s most notable infrastructure projects and we are highly committed to delivering outstanding quality while meeting our clients’ needs. Our team of Planners, Engineers and Contract Administrators deliver infrastructure solutions that drive economic growth and social prosperity.
Our group offers a positive customer experience across all regions of Canada, from project inception, design development and through to construction completion. Our national HI group is comprised of engineers, technicians and support personnel with their diverse backgrounds in design and construction, committed to delivering excellent technical work and customer service to our clients. This national team has earned an exceptional reputation through its successful delivery of multidisciplinary infrastructure projects in Canada.

Responsibilities:

• Direct, organize, and control work to administer medium to large contracts.
• Work on moderate to complex problems requiring thorough analysis of situations or data.
• Supervise a work group.
• Ensure work on contracts proceeds according to plans, procedures, contract specifications, and quality standards.
• Check contract documents and review designs for errors.
• Approve work and progress payments.
• Coordinate inspection activities to ensure conformance with specifications and contract documents.
• Arrange site access and coordinate site surveys.
• Review contractor schedules, scopes of work, and track contractor activities.
• Address contractor questions and inquiries by working closely with construction staff.
• Confirm that work on contracts proceeds in accordance with approved designs and contract specifications.
• Review and prepare recommendations via memo format for clients in response to RFC’s, change orders, claims, change proposals, RFI’s or EOT’s.
• Review and issue responses to RFC’s in collaboration with the project manager and client.
• Review payments compiled by the office administrator before submitting to WBCMS/Payment system.
• Review all inspector diaries.
• Review claims before presenting them to the project manager and client.
• Prepare and issue instruction notices with collaboration from the PM and customer.
• Perform work within established guidelines, procedures, and practices.
• Complete daily diary entries.
• Review test results and respond to issues.
• Monitor and advise on staff levels.
• Mentor and coach junior staff.
• Champion an engaged safety culture within the team.
• Foster a positive and collaborative team culture.

Qualifications:

• Post-secondary degree or diploma in Civil Engineering or Civil Engineering Technology/Technician.
• Minimum 10 years of experience in MTO infrastructure construction.
• Experience as a Construction Contract Administrator or equivalent for 10 or more years.
• Registration as a professional engineer with PEO, or as a technician or technologist with O.A.C.E.T.T.
• Equivalent work experience may be considered.
• Knowledge and understanding of Ontario Provincial Standards and Specifications (OPSS) and Ontario Provincial Standard Drawings (OPSD).
• Knowledge of relevant legislation such as the Occupational Health and Safety Act and Environmental Protection Act.
• Knowledge of construction survey and layout.
• Knowledge of construction methods and materials
• Experience working with MS Project or Primavera is considered an asset.
• Excellent verbal and written communication, time management, negotiation and conflict resolution, problem-solving, and organizational skills.
• A valid driver’s license and access to a vehicle.

Job Type:
Regular
Job Profile: For internal use
Transportation Contract Administrator III
Morrison Hershfield, now Stantec is committed to having an inclusive and diverse workforce, with recruitment free of discrimination, ensuring all candidates are given a fair opportunity for employment. We are committed to working with and providing reasonable accommodation to applicants with disabilities.
Attention Staffing & Recruitment Agencies: Morrison Hershfield, now Stantec, will not pay fees for recruitment activities related to the hiring of a candidate unless a written service agreement has been established between a duly authorized representative of our Corporate Human Resources department and the recruitment/placement firm. In addition, in order to qualify for recruitment fees, all candidate resumes must be submitted to Morrison Hershfield, now Stantec, through our Corporate Human Resources department. Resumes and profiles sent to our managers without the express agreement of our Corporate Human Resources department will not be eligible for a fee

• Direct, organize, and control work to administer medium to large contracts.
• Work on moderate to complex problems requiring thorough analysis of situations or data.
• Supervise a work group.
• Ensure work on contracts proceeds according to plans, procedures, contract specifications, and quality standards.
• Check contract documents and review designs for errors.
• Approve work and progress payments.
• Coordinate inspection activities to ensure conformance with specifications and contract documents.
• Arrange site access and coordinate site surveys.
• Review contractor schedules, scopes of work, and track contractor activities.
• Address contractor questions and inquiries by working closely with construction staff.
• Confirm that work on contracts proceeds in accordance with approved designs and contract specifications.
• Review and prepare recommendations via memo format for clients in response to RFC’s, change orders, claims, change proposals, RFI’s or EOT’s.
• Review and issue responses to RFC’s in collaboration with the project manager and client.
• Review payments compiled by the office administrator before submitting to WBCMS/Payment system.
• Review all inspector diaries.
• Review claims before presenting them to the project manager and client.
• Prepare and issue instruction notices with collaboration from the PM and customer.
• Perform work within established guidelines, procedures, and practices.
• Complete daily diary entries.
• Review test results and respond to issues.
• Monitor and advise on staff levels.
• Mentor and coach junior staff.
• Champion an engaged safety culture within the team.
• Foster a positive and collaborative team culture