OVERVIEW

We are seeking a highly organized and proactive Executive Assistant to support our executive team. The ideal candidate will possess exceptional clerical and organizational skills, with a strong ability to manage multiple tasks efficiently. This role requires a detail-oriented individual who can maintain professionalism in all interactions and contribute positively to our office environment. Proficiency in Google Suite and experience with QuickBooks will be advantageous.

REQUIREMENTS

• Proven experience as an Executive Assistant or in a similar administrative role.
• Proficiency in Google Suite applications (Docs, Sheets, Calendar) is essential.
• Strong organizational skills with the ability to prioritize tasks effectively.
• Excellent clerical skills with attention to detail in data entry tasks.
• Familiarity with QuickBooks is preferred but not mandatory.
• Demonstrated ability to maintain confidentiality and handle sensitive information responsibly.
• Strong communication skills, both written and verbal, with a focus on customer service excellence.
• Ability to work independently as well as collaboratively within a team environment.
  If you are a motivated individual looking to contribute your skills in a dynamic setting, we encourage you to apply for this exciting opportunity as an Executive Assistant.
  Job Types: Full-time, Permanent
  Pay: From $30.00 per hour
  Expected hours: 40 per week

Additional pay:

• Bonus pay

Flexible language requirement:

• French not required

Schedule:

• Monday to Friday

Education:

• Secondary School (required)

Work Location: Hybrid remote in Toronto, ON M6P 3T

• Provide administrative support to executives, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Handle data entry tasks accurately and efficiently, ensuring all information is up-to-date and accessible.
• Maintain organized filing systems for both physical and electronic documents.
• Prepare reports, presentations, and correspondence as needed.
• Utilize DocuSign for document management and electronic signatures.
• Exhibit excellent phone etiquette while managing incoming calls and inquiries from clients or stakeholders.
• Assist with customer service-related tasks, addressing client needs promptly and professionally.
• Collaborate with team members to streamline office operations and improve workflow efficiency.