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Senior Legal Operations Administrator at Mace
London, England, United Kingdom - Full Time
Skills Needed
Attention To Detail, Organizational Skills, Time Management, Microsoft Office, Sharepoint, E Signature Platforms, Written Communication, Verbal Communication, Team Collaboration, Discretion, Integrity, Process Management, Workflow Tools, Legal Knowledge, Stakeholder Management, Adaptability
Specialization
Candidates should have strong attention to detail, excellent organizational skills, and proficiency in Microsoft Office and SharePoint. Experience in a legal or compliance environment and knowledge of legal processes are also required.
Experience Required
Minimum 2 year(s)
Senior Counsel, Regulatory Legal, EMEA at airwallex
Amsterdam, , Netherlands - Full Time
Skills Needed
Management Skills, Law Firms, Financial Institutions, Regulatory Submissions, Communication Skills, Ownership
Qualification
Graduate
Experience Required
Minimum 8 year(s)
Senior Counsel, Regulatory Legal, EMEA at airwallex
Amsterdam, , Netherlands - Full Time
Skills Needed
Management Skills, Ownership, Communication Skills, Regulatory Submissions, Financial Institutions, Law Firms
Qualification
Graduate
Experience Required
Minimum 8 year(s)
Legal Department Law Student Position at ELBIT SYSTEM OF AUSTRALIA PTY LTD
, , - Full Time
Skills Needed
Legal Research, Information Management, Corporate Governance, Compliance, Administrative Support, Organizational Skills, High Service Orientation, Ability To Work Independently, Ability To Work Under Pressure, Motivation, Interpersonal Skills, High English Proficiency
Specialization
Candidates should be law students from an academic institution with availability for 2-3 workdays per week. Strong organizational skills, high service orientation, and the ability to work independently under pressure are essential.
Paralegal, Contracting and Procurement at Collabrios Health LLC
Lafayette, California, United States - Full Time
Skills Needed
Paralegal Studies, Contract Management, Commercial Agreements, Communication Skills, Organizational Skills, Legal Research, Microsoft Office, Negotiation Support, Compliance, Process Improvements, Version Control, Stakeholder Coordination, Redlining, Healthcare Industry, Software Industry
Specialization
Candidates must have a Bachelor's degree in Paralegal Studies or a related field, along with a paralegal certification and at least 2 years of experience. Familiarity with commercial contract terms and proficiency in Microsoft Office are also required.
Experience Required
Minimum 2 year(s)
Associate Legal Operations Specialist at Aptean
Atlanta, Georgia, USA - Full Time
Skills Needed
Research, Qualitative Data, Power Bi, Legal Technology, Data Visualization
Qualification
Graduate
Experience Required
Minimum 2 year(s)
Legal Assistant – Clinical Negligence at Oakwood Solicitors
Leeds LS8 4BA, , United Kingdom - Full Time
Skills Needed
Communication Skills, Excel, Management Skills
Qualification
Graduate
Legal Counsel Asset Management / Funds at coni+partner AG
Zurich, Zurich, Switzerland - Full Time
Skills Needed
Legal Due Diligence, Contract Negotiation, Compliance, Regulatory Requirements, Asset Management, Investment, Hedge Funds, Private Equity, Co Investments, Credit Agreements, Analytical Skills, Communication, Teamwork, German, English
Specialization
Candidates should have a degree in law and preferably a Swiss attorney license, along with practical experience in asset management. Strong analytical skills, precise working methods, and fluency in German and English are essential.
Experience Required
Minimum 5 year(s)
Commercial Litigation Legal Assistant at Forge Recruitment
Vancouver, BC, Canada - Full Time
Skills Needed
Good Communication Skills
Specialization
Legal Assistant
Qualification
Graduate
Experience Required
Minimum 5 year(s)
Legal Assistant (Court of Protection) at Recruitment Solutions
RTW, England, United Kingdom - Full Time
Skills Needed
Excel, English, Confidentiality, Powerpoint, Communication Skills, Legal Matters, Grammar, Punctuation, Spelling, Customer Service, Management Skills
Qualification
Graduate
Experience Required
Minimum 1 year(s)
Paralegal - One Year Contract | Hybrid at Allianz Global Corporate & Specialty SE
New York, New York, United States - Full Time
Skills Needed
Legal Support, Regulatory Compliance, Vendor Management, Legal Research, Contract Drafting, Microsoft Office, Attention To Detail, Organizational Skills, Communication Skills, Team Collaboration, Project Management, Securities Regulation, Financial Markets, Artificial Intelligence, Risk Management, Investment Management
Specialization
A Bachelor’s degree is required, with a pre-law background preferred. Candidates should have 2-3 years of experience as a paralegal or legal assistant in relevant fields, along with strong organizational and communication skills.
Experience Required
Minimum 2 year(s)
Legal Senior Onsite Service Specialist at Ricoh
Southfield, Michigan, USA - Full Time
Skills Needed
Computer Skills, Document Management, Ged, Software, Equipment Repair, Communication Skills
Qualification
Diploma
Experience Required
Minimum 1 year(s)
Legal Senior Onsite Service Specialist at Ricoh Careers
, , United States - Full Time
Skills Needed
Customer Service, Legal Knowledge, Document Management, Records Management, Office Support, Interpersonal Skills, Communication Skills, Troubleshooting, Problem Solving, Time Management, Attention To Detail, Confidentiality, Equipment Operation, Quality Control, Scheduling, Facilities Support
Specialization
Candidates should have a high school diploma or GED with 1-2 years of related experience, preferably in the legal industry. Strong customer service and communication skills are essential, along with familiarity with legal technologies and processes.
Experience Required
Minimum 2 year(s)
Legal Counsel - Digital and Technology at Postmedia Network Inc
Toronto, ON, Canada - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Experience Required
Minimum 3 year(s)
Legal Secretary- Workers Compensation at Ohio Department of Administrative Services
, , - Full Time
Skills Needed
Administrative Support, Attention To Detail, Time Management, Verbal Communication, Written Communication, Confidentiality
Specialization
Candidates must have 6 months of experience as a legal secretary or an associate degree in a related field. Additionally, a course or experience in public relations is required.
Marketing Specialist, Legal Solutions at FCT
Oakville, ON, Canada - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Experience Required
Minimum 5 year(s)
Legal Counsel - Real Estate Developer at Atara Development
Dubai, , United Arab Emirates - Full Time
Skills Needed
English, Negotiation, Real Estate
Specialization
Uae real estate
Qualification
Graduate
Experience Required
Minimum 8 year(s)
Conveyancing Assistant/Legal Secretary at PHH Solicitors
Thornton Cleveleys, , United Kingdom - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Legal Counsel - Digital and Technology at Postmedia Network Inc
Remote, British Columbia, Canada - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Experience Required
Minimum 3 year(s)
Manager - Tax & Legal | Quality & Risk at Deloitte
Sydney NSW 2000, , Australia - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Senior Legal Operations Administrator at Mace
London, England, United Kingdom -
Full Time

Start Date

Immediate

Expiry Date

25 Dec, 25

Salary

0.0

Posted On

26 Sep, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

No

Skills

Attention To Detail, Organizational Skills, Time Management, Microsoft Office, SharePoint, E-Signature Platforms, Written Communication, Verbal Communication, Team Collaboration, Discretion, Integrity, Process Management, Workflow Tools, Legal Knowledge, Stakeholder Management, Adaptability

Industry

Construction

Description
At Mace, our purpose is to redefine the boundaries of ambition. We believe in creating places that are responsible, bringing transformative impact to our people, communities and societies across the globe. To learn more about our purpose, culture, and priorities, visit our strategy site. Within our consult business we harness our unique combination of leading-edge practical expertise and project delivery consultancy to unlock the potential in every project. Our values shape the way we consult, and define the people we want to join us on our journey, they are: Safety first - Going home safe and well Client focus - Deliver on our promise Integrity - Always do the right thing Create opportunity - For our people to excel The Legal Operations Assistant supports the effective functioning of the Mace Legal team, providing high-quality process, administrative, and legal support. The role includes management support to the company secretarial and insurance functions, such as maintaining records, producing organisational charts, and liaising with senior decision makers. The postholder will help ensure the delivers efficient, compliant, and responsive services to the business. You’ll be responsible for: Legal Operations and Administration: Monitoring dedicated functional inbox, triage queries, and escalate as appropriate. Log, archive, and retrieve signed documents; liaise with document archive providers. Maintain and update electronic and hard copy filing systems. Supporting the review of NDAs and simple contracts under supervision. Assisting with the allocation and management of work among the team, ensuring all relevant project information is captured and tracked. Arranging contract signing, liaising with PAs and signatories to ensure timely execution. Running and preparing reports for legal KPIs, audits, and senior leadership queries. Supporting the automation and continuous improvement of processes. Assist in the development and maintenance of SharePoint lists, workflows, and reporting tools Company Secretarial and Insurance Support: Assisting with maintaining databases of statutory books and records for Mace entities, and production and updating of organisational charts. Supporting the company secretarial team with compliance tasks, including companies house filings. Liaising with senior decision makers, internal stakeholders, and external advisors as required. Assisting with insurance administration, including maintaining insurance records and supporting renewal processes. Participating in legal audits and compliance reviews. Team and Stakeholder Engagement: Providing a professional point of contact for the legal team, supporting colleagues at all levels. Organising meetings, training sessions, and presentations. Contributing to team wellbeing and volunteering initiatives. You’ll need to have: Strong attention to detail and accuracy in data entry and document management. Excellent organisational and time management skills; able to manage competing priorities and deadlines. Proficiency in Microsoft Office (Word, Excel, PowerPoint), SharePoint, and e-signature platforms. Professional written and verbal communication skills; able to liaise confidently with stakeholders at all levels including senior leaders. Ability to work effectively as part of a busy, collaborative team. Discretion and integrity in handling confidential information. You’ll also have: Experience in a legal, company secretarial, compliance, or insurance environment. Experience with process management, workflow tools, and reporting. Knowledge of e-signature (Adobe Sign, DocuSign), including processing and tracking to close. Understanding of legal and company secretarial processes, including contract signing and document retention. Legal education (e.g., law degree, LPC) or relevant professional qualifications, or familiarity with regulatory compliance issues (e.g., anti-bribery, data protection, modern slavery). Experience supporting senior leadership and managing stakeholder relationships. Personal Attributes. Pragmatic, proactive, and solutions-focused with a can-do attitude. Quick learner, adaptable to changing business needs. Commitment to continuous improvement and professional development. Inclusive and collaborative, supporting Mace’s values and diversity. Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all of the criteria, please apply as you may still be the best candidate for this role or another role within our organisation. We are also open to discussing part time, flexible, and hybrid working options if suitable within the role. #LI-On-site
Responsibilities
The Senior Legal Operations Administrator supports the Mace Legal team by providing high-quality process, administrative, and legal support. Responsibilities include managing legal operations, assisting with company secretarial and insurance support, and engaging with stakeholders.
Senior Legal Operations Administrator at Mace
London, England, United Kingdom - Full Time
Skills Needed
Attention To Detail, Organizational Skills, Time Management, Microsoft Office, Sharepoint, E Signature Platforms, Written Communication, Verbal Communication, Team Collaboration, Discretion, Integrity, Process Management, Workflow Tools, Legal Knowledge, Stakeholder Management, Adaptability
Specialization
Candidates should have strong attention to detail, excellent organizational skills, and proficiency in Microsoft Office and SharePoint. Experience in a legal or compliance environment and knowledge of legal processes are also required.
Experience Required
Minimum 2 year(s)
Senior Counsel, Regulatory Legal, EMEA at airwallex
Amsterdam, , Netherlands - Full Time
Skills Needed
Management Skills, Law Firms, Financial Institutions, Regulatory Submissions, Communication Skills, Ownership
Qualification
Graduate
Experience Required
Minimum 8 year(s)
Senior Counsel, Regulatory Legal, EMEA at airwallex
Amsterdam, , Netherlands - Full Time
Skills Needed
Management Skills, Ownership, Communication Skills, Regulatory Submissions, Financial Institutions, Law Firms
Qualification
Graduate
Experience Required
Minimum 8 year(s)
Legal Department Law Student Position at ELBIT SYSTEM OF AUSTRALIA PTY LTD
, , - Full Time
Skills Needed
Legal Research, Information Management, Corporate Governance, Compliance, Administrative Support, Organizational Skills, High Service Orientation, Ability To Work Independently, Ability To Work Under Pressure, Motivation, Interpersonal Skills, High English Proficiency
Specialization
Candidates should be law students from an academic institution with availability for 2-3 workdays per week. Strong organizational skills, high service orientation, and the ability to work independently under pressure are essential.
Paralegal, Contracting and Procurement at Collabrios Health LLC
Lafayette, California, United States - Full Time
Skills Needed
Paralegal Studies, Contract Management, Commercial Agreements, Communication Skills, Organizational Skills, Legal Research, Microsoft Office, Negotiation Support, Compliance, Process Improvements, Version Control, Stakeholder Coordination, Redlining, Healthcare Industry, Software Industry
Specialization
Candidates must have a Bachelor's degree in Paralegal Studies or a related field, along with a paralegal certification and at least 2 years of experience. Familiarity with commercial contract terms and proficiency in Microsoft Office are also required.
Experience Required
Minimum 2 year(s)
Associate Legal Operations Specialist at Aptean
Atlanta, Georgia, USA - Full Time
Skills Needed
Research, Qualitative Data, Power Bi, Legal Technology, Data Visualization
Qualification
Graduate
Experience Required
Minimum 2 year(s)
Legal Assistant – Clinical Negligence at Oakwood Solicitors
Leeds LS8 4BA, , United Kingdom - Full Time
Skills Needed
Communication Skills, Excel, Management Skills
Qualification
Graduate
Legal Counsel Asset Management / Funds at coni+partner AG
Zurich, Zurich, Switzerland - Full Time
Skills Needed
Legal Due Diligence, Contract Negotiation, Compliance, Regulatory Requirements, Asset Management, Investment, Hedge Funds, Private Equity, Co Investments, Credit Agreements, Analytical Skills, Communication, Teamwork, German, English
Specialization
Candidates should have a degree in law and preferably a Swiss attorney license, along with practical experience in asset management. Strong analytical skills, precise working methods, and fluency in German and English are essential.
Experience Required
Minimum 5 year(s)
Commercial Litigation Legal Assistant at Forge Recruitment
Vancouver, BC, Canada - Full Time
Skills Needed
Good Communication Skills
Specialization
Legal Assistant
Qualification
Graduate
Experience Required
Minimum 5 year(s)
Legal Assistant (Court of Protection) at Recruitment Solutions
RTW, England, United Kingdom - Full Time
Skills Needed
Excel, English, Confidentiality, Powerpoint, Communication Skills, Legal Matters, Grammar, Punctuation, Spelling, Customer Service, Management Skills
Qualification
Graduate
Experience Required
Minimum 1 year(s)
Paralegal - One Year Contract | Hybrid at Allianz Global Corporate & Specialty SE
New York, New York, United States - Full Time
Skills Needed
Legal Support, Regulatory Compliance, Vendor Management, Legal Research, Contract Drafting, Microsoft Office, Attention To Detail, Organizational Skills, Communication Skills, Team Collaboration, Project Management, Securities Regulation, Financial Markets, Artificial Intelligence, Risk Management, Investment Management
Specialization
A Bachelor’s degree is required, with a pre-law background preferred. Candidates should have 2-3 years of experience as a paralegal or legal assistant in relevant fields, along with strong organizational and communication skills.
Experience Required
Minimum 2 year(s)
Legal Senior Onsite Service Specialist at Ricoh
Southfield, Michigan, USA - Full Time
Skills Needed
Computer Skills, Document Management, Ged, Software, Equipment Repair, Communication Skills
Qualification
Diploma
Experience Required
Minimum 1 year(s)
Legal Senior Onsite Service Specialist at Ricoh Careers
, , United States - Full Time
Skills Needed
Customer Service, Legal Knowledge, Document Management, Records Management, Office Support, Interpersonal Skills, Communication Skills, Troubleshooting, Problem Solving, Time Management, Attention To Detail, Confidentiality, Equipment Operation, Quality Control, Scheduling, Facilities Support
Specialization
Candidates should have a high school diploma or GED with 1-2 years of related experience, preferably in the legal industry. Strong customer service and communication skills are essential, along with familiarity with legal technologies and processes.
Experience Required
Minimum 2 year(s)
Legal Counsel - Digital and Technology at Postmedia Network Inc
Toronto, ON, Canada - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Experience Required
Minimum 3 year(s)
Legal Secretary- Workers Compensation at Ohio Department of Administrative Services
, , - Full Time
Skills Needed
Administrative Support, Attention To Detail, Time Management, Verbal Communication, Written Communication, Confidentiality
Specialization
Candidates must have 6 months of experience as a legal secretary or an associate degree in a related field. Additionally, a course or experience in public relations is required.
Marketing Specialist, Legal Solutions at FCT
Oakville, ON, Canada - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Experience Required
Minimum 5 year(s)
Legal Counsel - Real Estate Developer at Atara Development
Dubai, , United Arab Emirates - Full Time
Skills Needed
English, Negotiation, Real Estate
Specialization
Uae real estate
Qualification
Graduate
Experience Required
Minimum 8 year(s)
Conveyancing Assistant/Legal Secretary at PHH Solicitors
Thornton Cleveleys, , United Kingdom - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Legal Counsel - Digital and Technology at Postmedia Network Inc
Remote, British Columbia, Canada - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Experience Required
Minimum 3 year(s)
Manager - Tax & Legal | Quality & Risk at Deloitte
Sydney NSW 2000, , Australia - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate