JOB SUMMARY

Works closely with all ILNA departments and other Isuzu divisions to develop and prepare a well-structured business plan that meets corporate objectives and requirements. Reviews and analyzes operational KPI performance reports. Prepares and develop monthly business plan and operational budget based on company objectives. Provides support for executives and other department personnel. Composes correspondence, arranges appointments, travel plans, and maintain files. Communicates with executives, administrative, and management personnel to gather and convey relevant information.
% of time spent on each activity PRINCIPAL DUTIES & RESPONSIBILITIES
55% 1. Reviews and analyzes operational budget, KPI performance reports and actual sales and other performance data to determine reasons for differences between business plan and actual monthly results. Suggests improvements based on financial analysis and gaps in the research. Implements findings from the analysis.
15% 2. Develops monthly business plan and operational budget based on company objectives for ILNA business operation. Advises management on current business plans and operational matters to ensure the business plans are relevant and accurate. Collaborates with other team members to discuss and review future business plans and operational budget.
15% 3. Provides general administrative support to ILNA management team; translates business and legal documents and communications between English and Japanese as required for all ILNA business operations; generates company memos, bulletins, emails, schedules, and reports, as necessary. Administers executive schedules, organizes and maintains the executive’s calendar, including scheduling appointments and meetings, making travel arrangements (transportation, hotels, restaurants, and rental cars), and documenting expenses.
10% 4. Accurately inputs data, organizes files, and acts as a backup with basic bookkeeping tasks, prepares reimbursement forms for executives. Administers and helps to coordinate with other intercompany departments’ necessary business licenses and other corporate filings.
5% 5. Oversees incoming and outgoing communications, including emails, phone calls, and written correspondence on behalf of the executive with critical discretion and sound judgment.
Performs miscellaneous job-related duties as assigned.

EDUCATION, EXPERIENCE & TRAINING

• Bachelor’s degree in business administration or equivalent, with an emphasis in accounting, finance, or related discipline.
• Minimum 3 years directly related or similar level of work experience in a dynamic and fast-paced work environment.

KNOWLEDGE

• Broad understanding of business; knowledge of automobile industry and logistics desirable
• Knowledge of general accounting principles
• Knowledge of maintaining executive calendars, meeting preparations, handling correspondence, and making travel arrangements

SKILLS & ABILITIES

• Strong knowledge of Microsoft Office Applications (Power Point, Excel, Word, Outlook, etc.)
• Excellent verbal and written communication skills in both English and Japanese
• Excellent interpersonal skills
• Excellent business level skills in both Japanese and English
• Strong analytical, problem solving and time management skills
• Ability to handle multiple tasks in a fast-paced, dynamic work environment
• Ability to collaborate effectively with cross-functional teams
• Highly organized, detail-oriented and able to manage/execute multiple active projects
• Dependable, reliable, and able to work independently or as directed
• Open-minded with the ability to easily adjust to a rapidly changing environment

Please refer the Job description for details