Key responsibilities:

• Add base and finished products to WFX including all basic information and a clear image taken using photography guidelines
• Raise POs with products set to Ready to Raise and approved cost / buying plans as directed by the AB / Buyer
• Create and send ticket files for approved PO’s in a timely and efficient manner
• Manage amendments to Ticket Files as directed by the AB / Buyer, reissuing them through WFX as required.
• Make any further amendments required to PO’s on WFX and resend PO’s to suppliers inline with deadlines
• Carry out event tracking chases for PO Confirmed, Packing Scan, Ticket File sent and Reference Sample Approved, escalating any issues to the AB / Buyer and updating WFX as required
• Follow the brands photography process, completing submission sheets and ensuring that samples are marked up correctly to send to the photography team or the host as required
• Collate and pull information on new reactions and top 30’s
• Add product images to Trade sheets
• Attend weekly team trade meetings
• Update WFX with images of approved products as directed by the AB
• Add approved packing scan images to WFX once packing scan is approved
• Ensure K Drive images are up to date for each brand
• Create accurate lists by brand (PLU or PiF Sheets) to load styles on host systems, chasing host generated codes where necessary
• Check barcode and labelling on Packing Scans as directed by the AB after their visual approval
• Ensure sample management is up to date including putaway and buy boards
• Support with preparation for Sign Off Meetings as directed by the Buyer / AB
• Support AB with preparation for samples to be sent via DHL to China as required
• Create VMG’s and graphics for your brand following layout, templates & VM principles, seeking Buyer sign off and working in line with retail deadlines.

Ad hoc

• Prepare & card samples on boards for host meetings, ensuring presentation is professional (where/when required)
• Support with on-boarding of new brands where required
• Action reworks on the system as directed by the AB, highlighting any issues or questions to the AB

Skills and qualifications:

• Previous Administration Experience Desirable
• Knowledge of Office 365
• Attention to Detail
• Organisation
• Communication Skills but Written and Verbal