JOB SUMMARY:

The Talent Acquisition Manager and HR Administration position combines proactive sourcing, recruitment and selection process, HR support and HR administration. The primary responsibilities include leading the Association’s recruitment and retention, human resources services, and administrative functions. This position reports to the Senior Human Resources Manager.

KNOWLEDGE, SKILL AND EXPERIENCE:

• A university degree in Human Resources Management is required
• Up-to-date CHRP designation and payroll certification are required
• RPR designation is an asset
• 3-5 years of proven experience in HR administration in a unionized workplace is mandatory.
• 3-5 years of experience in payroll, group benefit, and pension administration.
• Excellent organization and time management skills, and an upbeat personality with a strong spirit of a self-starter
• Great attention to detail and ability to handle confidential information.
• Demonstrated knowledge of social media networking sites that may be used in recruitment.
• Understanding relevant legislation, policies and procedures governing payroll and employment administration.
• At least three years of experience in HRIS, ATS, LinkedIn Recruiter, and Analytical reporting skills and abilities.
• Proven ability in MS365 (Word, Excel and PPT), Power BI is an asset
• Excellent communication skills, written and verbal, to understand sensitive issues, take direction, work as a team member, and work independently with a very high degree of accuracy.
• Knowledge of the Labour Relations Act, Principle of Workplace Harassment, Occupational Health and Safety Act, WSIB, Employment Standards Act, Pay Equity Act, and Human Rights Code.

Recruitment and Retention

• Work with the Director, Finance and HR to develop a year-to-year recruitment strategy for the association based on the statistical and trend study
• Collaborating with the department directors to update and maintain staffing needs and hiring planning for approval
• Manage full-cycle recruitment for union and non-union positions, including developing or updating job descriptions, participating in job evaluations for unionized positions, posting vacancies, reviewing applications, coordinating the interview process with other staff as necessary, and conducting reference checks.
• Create and extend job offers to selected candidates after approval of the Director of Finance & Administration.
• Implement and manage job sources for recruiting, including job boards, social media, and job fairs, to facilitate proactive recruitment and organizational branding.
• Support hiring managers on recruitment and interview practices and processes from an HR compliance perspective.
• Coordinate, update, and maintain orientation programs for new employees and assist them in gaining a comprehensive understanding of RNAO’s priorities and activities. This includes navigating office procedures, attending meetings, and liaising with other staff members.
• Produce monthly comprehensive human resources reports on recruitment effectiveness and progress to refine recruitment strategies continuously.
• Updating and maintaining the recruitment and onboarding SOPs, related documents, and policie

Recruitment and Retention

• Work with the Director, Finance and HR to develop a year-to-year recruitment strategy for the association based on the statistical and trend study
• Collaborating with the department directors to update and maintain staffing needs and hiring planning for approval
• Manage full-cycle recruitment for union and non-union positions, including developing or updating job descriptions, participating in job evaluations for unionized positions, posting vacancies, reviewing applications, coordinating the interview process with other staff as necessary, and conducting reference checks.
• Create and extend job offers to selected candidates after approval of the Director of Finance & Administration.
• Implement and manage job sources for recruiting, including job boards, social media, and job fairs, to facilitate proactive recruitment and organizational branding.
• Support hiring managers on recruitment and interview practices and processes from an HR compliance perspective.
• Coordinate, update, and maintain orientation programs for new employees and assist them in gaining a comprehensive understanding of RNAO’s priorities and activities. This includes navigating office procedures, attending meetings, and liaising with other staff members.
• Produce monthly comprehensive human resources reports on recruitment effectiveness and progress to refine recruitment strategies continuously.
• Updating and maintaining the recruitment and onboarding SOPs, related documents, and policies

Payroll and Benefit Administration

• Payroll Administration - ensuring accurate and timely employee payroll processing, including wage and hour compliance, tax withholding, union dues and payroll deductions.
• Leave Administration - Calculate and maintain vacation, comp time and leave of absence balances, and correspond with employees who have requested short-term disability coverage and advise of entitlement and track for compensation purposes.
• Benefits and Pension Administration: Manage employee benefit programs such as health insurance, life insurance, and retirement plans. This includes enrolling, changing, and terminating employees in the programs, managing employee coverage, and ensuring compliance with legal and regulatory requirements.
• Pension Administration - Manage the company’s pension plans, including processing contributions, ensuring compliance with government regulations, and handling employee inquiries.
• Compliance—Ensure compliance with all federal, provincial, and local laws and regulations related to payroll, benefits, and pension administration. Prepare annual T4s and other annual statutory filings.
• Record-Keeping - Ensure accuracy of employee records related to payroll, benefits, and pension administration and year-end reconciliation and filing (Pension, WSIB and EHT).
• Communication - communicating with employees, management, and outside vendors to provide information on payroll, benefits, and pension programs after the approval of the Director of Finance & Administration.
• Problem-Solving: Resolve issues related to payroll, benefits, and pension administration, including discrepancies in paychecks, benefit coverage, or employee pension contributions.
• Reporting - Generate monthly reports on payroll, benefits, training and pension administration to provide management with accurate and timely information.

Human Resources Administration

• Onboarding and offboarding - Set up and confidentially maintain electronic HR related data.
• Training – Maintain accurate employee training records and documentation in accordance with internal policies and compliance requirements; track completion status, certifications, and renewals using the HRIS.
• Continuous Improvement - Identify opportunities for process improvement in payroll, benefits, and pension administration to increase efficiency and effectiveness.
• Long Service Award – Administer the program.
• Any additional duties and responsibilities as may be assigned from time to time.