POSITION SUMMARY:

We are seeking a detail-oriented and proactive Administrative Assistant to support our operations team. This role will be responsible for ensuring accurate documentation, monitoring of key operational activities, and supporting daily administrative processes.

QUALIFICATIONS/REQUIREMENTS:

• Proven experience as an Administrative Assistant or in a similar role.
• High level of accuracy and attention to detail.
• Strong organizational and time-management skills.
• Proficient in Microsoft Office (Excel, Word, Outlook) and operational systems (Polaris experience is a plus).
• Ability to multitask and prioritize work efficiently.
• Good communication skills, both written and verbal.
• Fluency in English is required; Tagalog or Hindi is an advantage.
  Job Type: Full-time

Application Question(s):

• Are you holding a UAE passport or an Emirati?
• Are you willing to work 4days/4hrs daily?

• Timesheet Writing and Monitoring:
• Prepare, update, and monitor daily and weekly timesheets for staff.
• Ensure timely submission and accuracy of time records.
• Coordinate with department heads to validate attendance and shift schedules.
• Product Expiration Printing:
• Manage and print product expiration labels in accordance with company standards and health regulations.
• Ensure accurate tracking and labeling of product expiration dates.
• Incident Report Management:
• Document, file, and track incident reports in a timely manner.
• Assist in coordinating follow-up investigations and ensure reports are complete and compliant with company procedures.
• Food Watch Daily Updating:
• Perform daily updates on the Food Watch system to ensure all entries are accurate and up to date.
• Monitor food safety data and escalate any discrepancies to the relevant department.
• Polaris Invoice Handling:
• Process Polaris invoices, ensuring all relevant documentation is attached and verified.
• Provide general administrative support as needed by the operations team.