About this role

Legal Assistant, Real Estate & Projects

• Award winning Australian private practice
• A firm with a strong reputation for having an authentic and inclusive culture
• Flexibility to balance working from home and the office

ABOUT THE ROLE

This is a fantastic opportunity to join our highly regarded Real Estate & Projects team, who advise on some of Australia’s and Asia-Pacific’s largest property transactions and infrastructure projects.
As Legal Assistant you will provide administrative and legal support to the wider group whilst playing a key part in ensuring both group and client processes are followed.
We’re looking for someone with existing legal assistant experience in a real estate, projects, or commercial practice, who is enthusiastic about making a meaningful contribution and joining an energetic team that values initiative and collaboration.

RESPONSIBILITIES

• Perform administrative services including drafting, editing and proof-reading letters, agreements and other transactional documents
• Performing property and other searches through third party providers (eg InfoTrack, GlobalX)
• Formatting documents in line with the firm style guide including updating cross referencing and converting from other styles
• Preparing and compiling large transactional documents into pdf with multiple annexures
• Arranging registration and stamping of physical and electronic documents with local land titles offices
• Opening and closing files in the practice management system
• Managing client and matter data within the practice management system
• Monthly client billing and ad hoc client reporting
• Ad hoc diary management
• Liaising with clients by phone and email for all administrative related queries
• Liaising with internal business service teams on various matters
• Maintaining complete electronic files in document management system (iManage), including maintaining document version control
• Managing incoming and outgoing physical mail through our Digital Mail Room