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Executive Assistant at Pavago
, , Mexico - Full Time
Skills Needed
Calendar Management, Scheduling, Communication, Correspondence, Meeting Preparation, Travel Coordination, Project Support, Administrative Operations, Organizational Skills, Problem Solving, Microsoft Office, Google Workspace, Confidentiality, Time Management, Detail Orientation, Proactivity
Specialization
Candidates should have a minimum of 3 years of experience supporting senior executives and be proficient in Microsoft Office and Google Workspace. Strong communication skills and the ability to manage complex calendars and travel itineraries are essential.
Experience Required
Minimum 2 year(s)
Executive Assistant at Medical Center Hospital
Odessa, TX 79761, USA - Full Time
Skills Needed
Excel, Training, Communication Skills, Customer Service, Outlook, Microsoft Office, Management Skills, Organization Skills
Qualification
Graduate
Experience Required
Minimum 3 year(s)
Executive Assistant at Sykes Capital Ltd
Reading RG1 2HG, , United Kingdom - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Executive Assistant at Disney
Glendale, California, USA - Full Time
Skills Needed
Office Equipment, Phones, Purchase Orders, High Profile Events, Travel Planning, Mac, Expense Reports, Conference Rooms, Sap, Discretion, Mastery, Communication Skills, Imagineering, Addition, Sensitive Information, Concur, Directors
Qualification
Graduate
Experience Required
Minimum 5 year(s)
Executive Poduction at Tytan Organic Chemicals ME FZC
Dubai, , United Arab Emirates - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Executive Assistant at Momentum Behavior Services
Oak Park, Illinois, United States - Full Time
Skills Needed
Executive Support, Calendar Management, Travel Coordination, Meeting Preparation, Communication, Project Coordination, Data Tracking, Google Sheets, Asana, Expense Management, Problem Solving, Detail Oriented, Interpersonal Skills, Organizational Skills, Confidentiality, Multitasking
Specialization
Candidates should have at least 3 years of experience supporting C-level executives and possess strong organizational and multitasking skills. Proficiency in Google Suite and project management tools is essential, along with excellent communication abilities.
Experience Required
Minimum 2 year(s)
Executive Assistant at Aplin
Vancouver, BC V6C 1G8, Canada - Full Time
Skills Needed
Excel, Communications, Conferences, Microsoft Office, Outlook, Platform Skills, Powerpoint, Secondary Education, Communication Skills
Specialization
Business communications or administration is an asset
Qualification
Diploma
Executive Assistant at Snowy Hydro
Botany NSW 2019, , Australia - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Executive Assistant at Integrative Emergency Services
Dallas, TX 75244, USA - Full Time
Skills Needed
Disabilities, English, Organizational Charts, Communication Skills, Service Orientation, Confidentiality, Technical Training, Shorthand, Discretion, Completion, Presentations, Mail
Qualification
Graduate
Experience Required
Minimum 20 year(s)
Executive Assistant at University of Arizona
Tucson, Arizona, USA - Full Time
Skills Needed
Memos, Discretion, Scheduling, Teams, Communication Skills, Time Management
Specialization
Analytical
Qualification
Graduate
Experience Required
Minimum 5 year(s)
Executive Assistant at Senior Proof Inc
Sunrise, FL 33323, USA - Full Time
Skills Needed
Communication Skills, Discretion, Scheduling Tools, Emotional Intelligence
Qualification
Graduate
Experience Required
Minimum 3 year(s)
Executive Assistant at Digital Shovel
Scarborough, ON M1E 2K4, Canada - Full Time
Skills Needed
Ease, Decision Making, Communication Skills, Start Up Environment
Specialization
Business, Management
Qualification
Diploma
Experience Required
Minimum 5 year(s)
Executive Assistant at Ralliant
New Delhi, delhi, India - Full Time
Skills Needed
Calendar Management, Communication, Organization, Problem Solving, Technical Skills, Time Management, Interpersonal Skills, Detail Oriented
Specialization
Candidates should have a bachelor's degree in Business Administration or a related field and proven experience as an Executive Assistant or in a similar administrative role. Proficiency in MS Office and CRM software is required, along with strong organizational and communication skills.
Experience Required
Minimum 2 year(s)
Executive Assistant at Veteran Benefits Guide
Enterprise, Nevada, United States - Full Time
Skills Needed
Calendar Management, Meeting Support, Expense Management, Travel Coordination, Communication, Event Coordination, Reporting, Department Liaison, Project Management, Confidentiality, Organizational Skills, Communication Skills
Specialization
Candidates must have a minimum of 3 years of experience supporting senior-level executives and possess exceptional organizational and communication skills. A professional demeanor and the ability to manage multiple tasks are essential.
Experience Required
Minimum 2 year(s)
Executive Assistant at Urban Strategies LLC
United States, , USA - Full Time
Skills Needed
Interpersonal Skills, Confidentiality, Sensitive Information, Management Skills, Communications, Microsoft Office, Discretion, Management Software
Specialization
Business administration communications or a related field
Qualification
Graduate
Experience Required
Minimum 3 year(s)
Executive Assistant at Hex Trust
Hong Kong, Hong Kong Island, Hong Kong S.A.R. - Full Time
Skills Needed
Organisational Skills, Communication Skills, Interpersonal Skills, Typing Skills, Recordkeeping, Appointment Scheduling, Problem Solving, Confidentiality, Event Organising, Travel Arrangements, Diary Management, Report Preparation, Research Skills, Client Liaison, Expense Management
Specialization
Candidates should have certification in secretarial work or office administration and 1-2 years of experience as a personal assistant. Proficiency in appointment scheduling software and excellent communication skills are also required.
Executive Assistant at Matrix Basement Finishing
Plymouth, Michigan, United States - Full Time
Skills Needed
Organizational Skills, Multitasking, Permit Processing, Communication Skills, Microsoft Office Suite, Team Collaboration, Fast Paced Environment, Administrative Duties
Specialization
Strong organizational and multitasking skills are essential. Experience in permit processing or a related field is a plus.
Executive Assistant at Victory Housing Corporate Office
Rockville, MD 20852, USA - Full Time
Skills Needed
Affordable Housing, Editing, Presentation Development, Analytical Skills, Computer Skills, Confidentiality, Microsoft Office, Real Estate Development, Communication Skills, Writing
Qualification
Graduate
Experience Required
Minimum 2 year(s)
Executive Assistant at Betzler Life Story Funeral Homes
Kalamazoo, MI 49009, USA - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Executive Assistant at Canada Startups
Toronto, ON M8Y 3H8, Canada - Full Time
Skills Needed
Management Skills
Qualification
Graduate
Experience Required
Minimum 2 year(s)
Executive Assistant at Pavago
, , Mexico -
Full Time

Start Date

Immediate

Expiry Date

13 Jan, 26

Salary

0.0

Posted On

15 Oct, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

No

Skills

Calendar Management, Scheduling, Communication, Correspondence, Meeting Preparation, Travel Coordination, Project Support, Administrative Operations, Organizational Skills, Problem Solving, Microsoft Office, Google Workspace, Confidentiality, Time Management, Detail Orientation, Proactivity

Industry

Staffing and Recruiting

Description
Job Title: Executive Assistant (EA) Position Type: Full-Time, Remote Working Hours: U.S. client business hours (with flexibility for executive schedules, travel, and urgent needs) About the Role: Our client is seeking an Executive Assistant to provide high-level administrative and operational support to senior executives. This role goes beyond basic admin tasks — the EA acts as a gatekeeper, project manager, and trusted partner, ensuring executives are prepared, informed, and able to focus on strategic priorities. Responsibilities: Calendar & Scheduling: Manage complex executive calendars, including internal/external meetings, travel, and events. Anticipate conflicts, prioritize requests, and optimize time usage. Schedule across multiple time zones using Outlook or Google Calendar. Communication & Correspondence: Draft, proofread, and send emails or memos on behalf of executives. Screen calls, messages, and requests, escalating only what requires executive attention. Serve as a liaison between executives, employees, clients, and partners. Meeting Preparation & Follow-Up: Prepare agendas, talking points, and briefing documents. Collect and synthesize background materials ahead of meetings. Record minutes, track action items, and ensure follow-up. Travel & Logistics: Coordinate domestic and international travel (flights, hotels, transportation). Prepare detailed itineraries and handle last-minute changes. Process reimbursements and expense reports. Project Support: Assist with research, data gathering, and report preparation. Track progress on executive priorities and initiatives. Manage confidential information with discretion. Administrative Operations: Maintain organized digital filing systems. Manage document version control and approvals. Support onboarding or offboarding of senior staff as needed. What Makes You a Perfect Fit: Highly organized, detail-oriented, and proactive. Strong communicator with professional polish. Able to anticipate needs and problem-solve independently. Comfortable working in fast-paced, high-pressure environments. Required Experience & Skills (Minimum): 3+ years of experience supporting senior executives. Proficiency with Microsoft Office and Google Workspace. Experience managing complex calendars and travel itineraries. Excellent written and verbal communication. Ideal Experience & Skills: Prior experience in high-growth startups, professional services, or executive-level support roles. Familiarity with collaboration tools (Slack, Zoom, Notion, Asana). Experience handling sensitive or confidential information. Background supporting multiple executives simultaneously. What Does a Typical Day Look Like? An Executive Assistant’s day revolves around keeping the executive organized, informed, and focused. You will: Begin by reviewing the executive’s calendar and preparing briefing notes for the day. Screen emails and calls, flagging urgent items and drafting responses where appropriate. Coordinate meetings and logistics, ensuring agendas, materials, and follow-ups are clear. Manage travel plans and expense reports when required. Track executive priorities, following up with team members to ensure deliverables are met. Wrap the day by summarizing outstanding items, updating the calendar, and preparing tomorrow’s agenda. In essence: you are the executive’s right hand, ensuring they operate at maximum efficiency and effectiveness. Key Metrics for Success (KPIs): Calendar accuracy and minimized conflicts. Timely communication and follow-up on executive priorities. High satisfaction from executives and stakeholders. On-time completion of expense reporting and travel logistics. Reduced administrative burden on executives (measured by time freed). Interview Process: Initial Phone Screen Video Interview with Pavago Recruiter Practical Task (e.g., draft an executive briefing memo or manage a sample scheduling scenario) Client Interview with Executives Offer & Background Verification
Responsibilities
The Executive Assistant provides high-level administrative and operational support to senior executives, managing complex calendars and ensuring effective communication. They act as a gatekeeper and project manager, preparing executives for meetings and coordinating travel logistics.
Executive Assistant at Pavago
, , Mexico - Full Time
Skills Needed
Calendar Management, Scheduling, Communication, Correspondence, Meeting Preparation, Travel Coordination, Project Support, Administrative Operations, Organizational Skills, Problem Solving, Microsoft Office, Google Workspace, Confidentiality, Time Management, Detail Orientation, Proactivity
Specialization
Candidates should have a minimum of 3 years of experience supporting senior executives and be proficient in Microsoft Office and Google Workspace. Strong communication skills and the ability to manage complex calendars and travel itineraries are essential.
Experience Required
Minimum 2 year(s)
Executive Assistant at Medical Center Hospital
Odessa, TX 79761, USA - Full Time
Skills Needed
Excel, Training, Communication Skills, Customer Service, Outlook, Microsoft Office, Management Skills, Organization Skills
Qualification
Graduate
Experience Required
Minimum 3 year(s)
Executive Assistant at Sykes Capital Ltd
Reading RG1 2HG, , United Kingdom - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Executive Assistant at Disney
Glendale, California, USA - Full Time
Skills Needed
Office Equipment, Phones, Purchase Orders, High Profile Events, Travel Planning, Mac, Expense Reports, Conference Rooms, Sap, Discretion, Mastery, Communication Skills, Imagineering, Addition, Sensitive Information, Concur, Directors
Qualification
Graduate
Experience Required
Minimum 5 year(s)
Executive Poduction at Tytan Organic Chemicals ME FZC
Dubai, , United Arab Emirates - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Executive Assistant at Momentum Behavior Services
Oak Park, Illinois, United States - Full Time
Skills Needed
Executive Support, Calendar Management, Travel Coordination, Meeting Preparation, Communication, Project Coordination, Data Tracking, Google Sheets, Asana, Expense Management, Problem Solving, Detail Oriented, Interpersonal Skills, Organizational Skills, Confidentiality, Multitasking
Specialization
Candidates should have at least 3 years of experience supporting C-level executives and possess strong organizational and multitasking skills. Proficiency in Google Suite and project management tools is essential, along with excellent communication abilities.
Experience Required
Minimum 2 year(s)
Executive Assistant at Aplin
Vancouver, BC V6C 1G8, Canada - Full Time
Skills Needed
Excel, Communications, Conferences, Microsoft Office, Outlook, Platform Skills, Powerpoint, Secondary Education, Communication Skills
Specialization
Business communications or administration is an asset
Qualification
Diploma
Executive Assistant at Snowy Hydro
Botany NSW 2019, , Australia - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Executive Assistant at Integrative Emergency Services
Dallas, TX 75244, USA - Full Time
Skills Needed
Disabilities, English, Organizational Charts, Communication Skills, Service Orientation, Confidentiality, Technical Training, Shorthand, Discretion, Completion, Presentations, Mail
Qualification
Graduate
Experience Required
Minimum 20 year(s)
Executive Assistant at University of Arizona
Tucson, Arizona, USA - Full Time
Skills Needed
Memos, Discretion, Scheduling, Teams, Communication Skills, Time Management
Specialization
Analytical
Qualification
Graduate
Experience Required
Minimum 5 year(s)
Executive Assistant at Senior Proof Inc
Sunrise, FL 33323, USA - Full Time
Skills Needed
Communication Skills, Discretion, Scheduling Tools, Emotional Intelligence
Qualification
Graduate
Experience Required
Minimum 3 year(s)
Executive Assistant at Digital Shovel
Scarborough, ON M1E 2K4, Canada - Full Time
Skills Needed
Ease, Decision Making, Communication Skills, Start Up Environment
Specialization
Business, Management
Qualification
Diploma
Experience Required
Minimum 5 year(s)
Executive Assistant at Ralliant
New Delhi, delhi, India - Full Time
Skills Needed
Calendar Management, Communication, Organization, Problem Solving, Technical Skills, Time Management, Interpersonal Skills, Detail Oriented
Specialization
Candidates should have a bachelor's degree in Business Administration or a related field and proven experience as an Executive Assistant or in a similar administrative role. Proficiency in MS Office and CRM software is required, along with strong organizational and communication skills.
Experience Required
Minimum 2 year(s)
Executive Assistant at Veteran Benefits Guide
Enterprise, Nevada, United States - Full Time
Skills Needed
Calendar Management, Meeting Support, Expense Management, Travel Coordination, Communication, Event Coordination, Reporting, Department Liaison, Project Management, Confidentiality, Organizational Skills, Communication Skills
Specialization
Candidates must have a minimum of 3 years of experience supporting senior-level executives and possess exceptional organizational and communication skills. A professional demeanor and the ability to manage multiple tasks are essential.
Experience Required
Minimum 2 year(s)
Executive Assistant at Urban Strategies LLC
United States, , USA - Full Time
Skills Needed
Interpersonal Skills, Confidentiality, Sensitive Information, Management Skills, Communications, Microsoft Office, Discretion, Management Software
Specialization
Business administration communications or a related field
Qualification
Graduate
Experience Required
Minimum 3 year(s)
Executive Assistant at Hex Trust
Hong Kong, Hong Kong Island, Hong Kong S.A.R. - Full Time
Skills Needed
Organisational Skills, Communication Skills, Interpersonal Skills, Typing Skills, Recordkeeping, Appointment Scheduling, Problem Solving, Confidentiality, Event Organising, Travel Arrangements, Diary Management, Report Preparation, Research Skills, Client Liaison, Expense Management
Specialization
Candidates should have certification in secretarial work or office administration and 1-2 years of experience as a personal assistant. Proficiency in appointment scheduling software and excellent communication skills are also required.
Executive Assistant at Matrix Basement Finishing
Plymouth, Michigan, United States - Full Time
Skills Needed
Organizational Skills, Multitasking, Permit Processing, Communication Skills, Microsoft Office Suite, Team Collaboration, Fast Paced Environment, Administrative Duties
Specialization
Strong organizational and multitasking skills are essential. Experience in permit processing or a related field is a plus.
Executive Assistant at Victory Housing Corporate Office
Rockville, MD 20852, USA - Full Time
Skills Needed
Affordable Housing, Editing, Presentation Development, Analytical Skills, Computer Skills, Confidentiality, Microsoft Office, Real Estate Development, Communication Skills, Writing
Qualification
Graduate
Experience Required
Minimum 2 year(s)
Executive Assistant at Betzler Life Story Funeral Homes
Kalamazoo, MI 49009, USA - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Executive Assistant at Canada Startups
Toronto, ON M8Y 3H8, Canada - Full Time
Skills Needed
Management Skills
Qualification
Graduate
Experience Required
Minimum 2 year(s)