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Executive Assistant at iA Financement Auto
Oakville, ON L6H 7G4, Canada - Full Time
Skills Needed
Microsoft Office, Microsoft Outlook, Management Skills, English, Powerpoint
Qualification
Graduate
Experience Required
Minimum 5 year(s)
Executive Assistant at JPMC Candidate Experience page
Copenhagen, Capital Region of Denmark, Denmark - Full Time
Skills Needed
Diary Management, Client Handling, Communication, Microsoft Office, Travel Arrangement, Expense Processing, Data Entry, Team Player, Attention To Detail, Proactivity, Flexibility, Professionalism, Resourcefulness, Time Management, Business Acumen, Confidentiality
Specialization
Candidates should have a solid Executive Assistant background with experience working with senior stakeholders. Strong communication skills, proficiency in Microsoft Office, and the ability to handle confidential information are essential.
Experience Required
Minimum 2 year(s)
Marketing Executive at Compliance365
Wakefield WF1, , United Kingdom - Full Time
Skills Needed
Teams, Digital Marketing, Communication Skills, Analytical Skills, Automation Tools, Google Analytics, Lead Generation, Content Management Systems, Marketing Materials, Cms, Semrush
Specialization
Marketing business administration or related field
Qualification
Graduate
Experience Required
Minimum 2 year(s)
Executive Assistant at Central Highlands Rural Health
Ballarat, Victoria, Australia - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Marketing Executive at Recruitment Direct Leominster Ltd
Hereford, England, United Kingdom - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Experience Required
Minimum 5 year(s)
Marketing Executive at Mini Gears Stockport Ltd
Stockport SK4 3ED, , United Kingdom - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Marketing Executive at Italyabroadcom
Leeds LS27 0HL, , United Kingdom - Full Time
Skills Needed
Canva, Mailchimp, Adobe Photoshop, Indesign
Qualification
Graduate
Experience Required
Minimum 3 year(s)
HR CUM PA EXECUTIVE at VIP PRO Services
Dubai, , United Arab Emirates - Full Time
Skills Needed
Communication Skills, Employee Relations, Payroll Management, Regulatory Compliance, Hr Management, Office Administration, Hr Software, Interpersonal Skills
Specialization
Human resources business administration or related field
Qualification
Graduate
Executive Assistant at Australian Financial Complaints Authority Limited
Melbourne, Victoria, Australia - Full Time
Skills Needed
Organisational Skills, Minute Taking, Professional Communication, Stakeholder Management, Discretion, Confidentiality, Team Collaboration
Specialization
Strong organisational skills and experience supporting senior leaders are essential. Attention to detail and professional communication skills are also required.
Experience Required
Minimum 2 year(s)
Executive Assistant at Sonder.io
Sydney, New South Wales, Australia - Full Time
Skills Needed
Calendar Management, Executive Communications, Board Engagement, Attention To Detail, Google Workspace, Powerpoint, Ai Tools, Written Communication, Verbal Communication, Problem Solving, Resilience, Adaptability, Collaboration, Discretion, Time Management, Event Planning
Specialization
Candidates should have over 10 years of experience supporting C-suite leaders, with expertise in calendar management and executive communications. A proactive mindset and exceptional communication skills are essential for success in this role.
Experience Required
Minimum 10 year(s)
Executive Assistant at Visa
London, England, United Kingdom - Full Time
Skills Needed
Administrative Support, Project Management, Communication Skills, Organizational Skills, Microsoft Office, Confidentiality, Customer Service, Multi Tasking, Attention To Detail, Problem Solving, Team Coordination, Scheduling, Travel Management, Filing System Management, Expense Management, Professionalism
Specialization
Candidates should have previous experience as a Personal Assistant or Executive Assistant, demonstrating discretion and professionalism in communications. Excellent verbal and written communication skills, along with the ability to multi-task and prioritize work, are essential.
Experience Required
Minimum 2 year(s)
Executive Assistant at TAL
Sydney, New South Wales, Australia - Full Time
Skills Needed
Disabilities, Microsoft Office, Diplomacy, Adjustments, Gender Equality, Bankruptcy, Excel, Outlook, Powerpoint, Discretion, Communication Skills, Perspectives
Qualification
Graduate
Executive Assistant at Providence Health Care, Inc
Los Angeles, California, United States - Full Time
Skills Needed
Administrative Support, Confidentiality, Project Management, Communication, Organization, Time Management, Problem Solving, Attention To Detail, Team Collaboration, Executive Support, Scheduling, Multi Tasking, Customer Service, Microsoft Office, Record Keeping, Meeting Coordination
Specialization
Candidates must have two years of college or equivalent experience and three years in an administrative or executive secretary role. A California Fire and Life Safety Card is also required within 30 days of hire.
Experience Required
Minimum 2 year(s)
Executive Assistant at The Farmer's Dog
Boca Raton, Florida, United States - Full Time
Skills Needed
Calendar Management, Travel Planning, Communication, Problem Solving, Organizational Skills, Confidentiality, Attention To Detail, Relationship Building, Event Coordination, Research Skills, Adaptability, Time Management, Team Collaboration, Proactivity, Strategic Thinking
Specialization
Candidates should have at least 3 years of Executive or Personal Assistant experience in high-growth environments. They must demonstrate strong organizational skills, professionalism, and the ability to handle multiple priorities independently.
Experience Required
Minimum 2 year(s)
Executive Assistant at Medtronic-Switzerland
Sydney, New South Wales, Australia - Full Time
Skills Needed
Executive Assistance, Diary Management, Travel Coordination, Event Planning, Communication Management, Presentation Preparation, Confidentiality, Discretion, Tact, Judgement, Microsoft Office, Process Improvement, Stakeholder Liaison, Autonomy, Initiative, Integrity
Specialization
Candidates should have a minimum of 6 years' experience in a senior administrative role, ideally within a multinational organization. Advanced proficiency in Microsoft Office and strong communication skills are essential.
Experience Required
Minimum 5 year(s)
Executive Assistant at Gibbs Truck Centers Santa Maria
Santa Maria, CA 93454, USA - Full Time
Skills Needed
Interpersonal Skills, Color, Genetics, Computer Skills, Communication Skills
Qualification
Diploma
Executive Assistant at Winchester Public Schools CT
Winsted, Connecticut, USA - Full Time
Skills Needed
Background Checks
Qualification
Graduate
Executive Sous Chef at Amara at Paraiso
Miami, Florida, United States - Full Time
Skills Needed
Interpersonal Skills, Oral Communication, Written Communication, Organizational Support, Planning/Organizing, Professionalism, Dependability, Menu Planning, Inventory Management, Food Quality Maintenance, Staff Training, Problem Solving, Leadership, Culinary Skills, Cost Control, Guest Service
Specialization
Candidates should have 7-10 years of experience in a professional kitchen, with at least 3-5 years in a management role. A culinary certificate or degree is preferred, along with Serve Safe Certification.
Experience Required
Minimum 5 year(s)
Concierge Executive at Accor
Sydney NSW 2000, , Australia - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Marketing Executive at WECRUIT PTE LTD
Singapore, , Singapore - Full Time
Skills Needed
Marketing Materials, Brand Loyalty, Sem, Customer Engagement, Pricing Strategy, Seo, Clarity
Qualification
Graduate
Executive Assistant at iA Financement Auto
Oakville, ON L6H 7G4, Canada -
Full Time

Start Date

Immediate

Expiry Date

07 Dec, 25

Salary

50000.0

Posted On

08 Sep, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

No

Skills

Microsoft Office, Microsoft Outlook, Management Skills, English, Powerpoint

Industry

Executive Office

Description

About the Position
We are seeking an experience Executive Assistant to provide dedicated support to our executive leadership team during a 12-month maternity coverage leave. This role is best suited for someone who is highly organized, detail-oriented, and able to manage multiple priorities with ease. The position follows a hybrid work model, offering flexibility to work from home while requiring a minimum of one in-office day per week and additional presence as needed for meetings.

Key Responsibilities

  • Manage executive calendars, schedule meetings, and coordinate travel arrangements
  • Serve as a main point of contact between executives and internal/external partners
  • Draft and prepare documents, presentations, and correspondence
  • Organize meetings, prepare agendas, take notes, and track follow-up items
  • Handle confidential information with professionalism
  • Assist with research, reporting, and special projects as needed
  • Track project deliverables and follow up on action items
  • Coordinate and arrange special events such as off-site meetings, leadership retreats and executive sessions.

Qualifications

  • Minimum 5 years of experience in an Executive Assistant or senior administrative role
  • Strong communication skills in English; French fluency is an asset
  • Proficiency with Microsoft Office and online meeting tools (Teams)
  • Ability to prioritize, work independently, and adapt to changing needs
  • Proficiency in Microsoft Outlook, PowerPoint and demonstrated ability to use AI productivity tools (e.g. Microsoft Copilot).
  • High organized and time management skills with the ability to manage multiple priorities, deadlines and multiple conflicting priorities

What We Offer

  • Flexible hybrid work model
  • Competitive compensation package: benefits, RSP Matching, Time off
  • Supportive and collaborative work culture

Job Type: Fixed term contract
Contract length: 12 months
Pay: $50,000.00-$60,000.00 per year

Benefits:

  • Company events
  • Dental care
  • Employee assistance program
  • Extended health care
  • On-site parking
  • Paid time off
  • Work from home

Language:

  • French (preferred)

Work Location: Hybrid remote in Oakville, ON L6H 7G

How To Apply:

Incase you would like to apply to this job directly from the source, please click here

Responsibilities
  • Manage executive calendars, schedule meetings, and coordinate travel arrangements
  • Serve as a main point of contact between executives and internal/external partners
  • Draft and prepare documents, presentations, and correspondence
  • Organize meetings, prepare agendas, take notes, and track follow-up items
  • Handle confidential information with professionalism
  • Assist with research, reporting, and special projects as needed
  • Track project deliverables and follow up on action items
  • Coordinate and arrange special events such as off-site meetings, leadership retreats and executive sessions
Executive Assistant at iA Financement Auto
Oakville, ON L6H 7G4, Canada - Full Time
Skills Needed
Microsoft Office, Microsoft Outlook, Management Skills, English, Powerpoint
Qualification
Graduate
Experience Required
Minimum 5 year(s)
Executive Assistant at JPMC Candidate Experience page
Copenhagen, Capital Region of Denmark, Denmark - Full Time
Skills Needed
Diary Management, Client Handling, Communication, Microsoft Office, Travel Arrangement, Expense Processing, Data Entry, Team Player, Attention To Detail, Proactivity, Flexibility, Professionalism, Resourcefulness, Time Management, Business Acumen, Confidentiality
Specialization
Candidates should have a solid Executive Assistant background with experience working with senior stakeholders. Strong communication skills, proficiency in Microsoft Office, and the ability to handle confidential information are essential.
Experience Required
Minimum 2 year(s)
Marketing Executive at Compliance365
Wakefield WF1, , United Kingdom - Full Time
Skills Needed
Teams, Digital Marketing, Communication Skills, Analytical Skills, Automation Tools, Google Analytics, Lead Generation, Content Management Systems, Marketing Materials, Cms, Semrush
Specialization
Marketing business administration or related field
Qualification
Graduate
Experience Required
Minimum 2 year(s)
Executive Assistant at Central Highlands Rural Health
Ballarat, Victoria, Australia - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Marketing Executive at Recruitment Direct Leominster Ltd
Hereford, England, United Kingdom - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Experience Required
Minimum 5 year(s)
Marketing Executive at Mini Gears Stockport Ltd
Stockport SK4 3ED, , United Kingdom - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Marketing Executive at Italyabroadcom
Leeds LS27 0HL, , United Kingdom - Full Time
Skills Needed
Canva, Mailchimp, Adobe Photoshop, Indesign
Qualification
Graduate
Experience Required
Minimum 3 year(s)
HR CUM PA EXECUTIVE at VIP PRO Services
Dubai, , United Arab Emirates - Full Time
Skills Needed
Communication Skills, Employee Relations, Payroll Management, Regulatory Compliance, Hr Management, Office Administration, Hr Software, Interpersonal Skills
Specialization
Human resources business administration or related field
Qualification
Graduate
Executive Assistant at Australian Financial Complaints Authority Limited
Melbourne, Victoria, Australia - Full Time
Skills Needed
Organisational Skills, Minute Taking, Professional Communication, Stakeholder Management, Discretion, Confidentiality, Team Collaboration
Specialization
Strong organisational skills and experience supporting senior leaders are essential. Attention to detail and professional communication skills are also required.
Experience Required
Minimum 2 year(s)
Executive Assistant at Sonder.io
Sydney, New South Wales, Australia - Full Time
Skills Needed
Calendar Management, Executive Communications, Board Engagement, Attention To Detail, Google Workspace, Powerpoint, Ai Tools, Written Communication, Verbal Communication, Problem Solving, Resilience, Adaptability, Collaboration, Discretion, Time Management, Event Planning
Specialization
Candidates should have over 10 years of experience supporting C-suite leaders, with expertise in calendar management and executive communications. A proactive mindset and exceptional communication skills are essential for success in this role.
Experience Required
Minimum 10 year(s)
Executive Assistant at Visa
London, England, United Kingdom - Full Time
Skills Needed
Administrative Support, Project Management, Communication Skills, Organizational Skills, Microsoft Office, Confidentiality, Customer Service, Multi Tasking, Attention To Detail, Problem Solving, Team Coordination, Scheduling, Travel Management, Filing System Management, Expense Management, Professionalism
Specialization
Candidates should have previous experience as a Personal Assistant or Executive Assistant, demonstrating discretion and professionalism in communications. Excellent verbal and written communication skills, along with the ability to multi-task and prioritize work, are essential.
Experience Required
Minimum 2 year(s)
Executive Assistant at TAL
Sydney, New South Wales, Australia - Full Time
Skills Needed
Disabilities, Microsoft Office, Diplomacy, Adjustments, Gender Equality, Bankruptcy, Excel, Outlook, Powerpoint, Discretion, Communication Skills, Perspectives
Qualification
Graduate
Executive Assistant at Providence Health Care, Inc
Los Angeles, California, United States - Full Time
Skills Needed
Administrative Support, Confidentiality, Project Management, Communication, Organization, Time Management, Problem Solving, Attention To Detail, Team Collaboration, Executive Support, Scheduling, Multi Tasking, Customer Service, Microsoft Office, Record Keeping, Meeting Coordination
Specialization
Candidates must have two years of college or equivalent experience and three years in an administrative or executive secretary role. A California Fire and Life Safety Card is also required within 30 days of hire.
Experience Required
Minimum 2 year(s)
Executive Assistant at The Farmer's Dog
Boca Raton, Florida, United States - Full Time
Skills Needed
Calendar Management, Travel Planning, Communication, Problem Solving, Organizational Skills, Confidentiality, Attention To Detail, Relationship Building, Event Coordination, Research Skills, Adaptability, Time Management, Team Collaboration, Proactivity, Strategic Thinking
Specialization
Candidates should have at least 3 years of Executive or Personal Assistant experience in high-growth environments. They must demonstrate strong organizational skills, professionalism, and the ability to handle multiple priorities independently.
Experience Required
Minimum 2 year(s)
Executive Assistant at Medtronic-Switzerland
Sydney, New South Wales, Australia - Full Time
Skills Needed
Executive Assistance, Diary Management, Travel Coordination, Event Planning, Communication Management, Presentation Preparation, Confidentiality, Discretion, Tact, Judgement, Microsoft Office, Process Improvement, Stakeholder Liaison, Autonomy, Initiative, Integrity
Specialization
Candidates should have a minimum of 6 years' experience in a senior administrative role, ideally within a multinational organization. Advanced proficiency in Microsoft Office and strong communication skills are essential.
Experience Required
Minimum 5 year(s)
Executive Assistant at Gibbs Truck Centers Santa Maria
Santa Maria, CA 93454, USA - Full Time
Skills Needed
Interpersonal Skills, Color, Genetics, Computer Skills, Communication Skills
Qualification
Diploma
Executive Assistant at Winchester Public Schools CT
Winsted, Connecticut, USA - Full Time
Skills Needed
Background Checks
Qualification
Graduate
Executive Sous Chef at Amara at Paraiso
Miami, Florida, United States - Full Time
Skills Needed
Interpersonal Skills, Oral Communication, Written Communication, Organizational Support, Planning/Organizing, Professionalism, Dependability, Menu Planning, Inventory Management, Food Quality Maintenance, Staff Training, Problem Solving, Leadership, Culinary Skills, Cost Control, Guest Service
Specialization
Candidates should have 7-10 years of experience in a professional kitchen, with at least 3-5 years in a management role. A culinary certificate or degree is preferred, along with Serve Safe Certification.
Experience Required
Minimum 5 year(s)
Concierge Executive at Accor
Sydney NSW 2000, , Australia - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Marketing Executive at WECRUIT PTE LTD
Singapore, , Singapore - Full Time
Skills Needed
Marketing Materials, Brand Loyalty, Sem, Customer Engagement, Pricing Strategy, Seo, Clarity
Qualification
Graduate