Your qualifications for this job

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• Legal agreement document preparation
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• Office record organisation
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• Real estate contract preparation
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• Accurate transaction records management
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• Real estate transaction document drafting
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• Contract drafting support
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• Management reporting
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• Routine administrative request processing
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• Workflow management
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• Internal stakeholder communication
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• Office management software
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• Documentation handling
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• Contract drafting
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• Productivity software
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• Back-office administrative operations management
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• Operations coordination
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• Legal document preparation
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• Contract management support tasks
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• Office management
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• Professional communication with external stakeholders
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• Back-office operations coordination
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• Status reporting
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• Operational performance reporting
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• File organisation
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• Coordination

Do you also have these qualifications?

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• Property listing
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• Stakeholder reporting
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• Liaising with government officials
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• Online marketplace listings

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Highgrove Realty is a growing international brokerage specializing in high-end residential and investment properties. We are dedicated to providing outstanding service and tailored real estate solutions to our clients across dynamic markets. With access to exclusive listings and global investors, we offer our employees the tools and support to thrive in today’s competitive environment.

Key Responsibilities

• Oversee daily office operations, ensuring a smooth administrative workflow.
• Manage documentation and coordinate with the Dubai Land Department (DLD) for property-related processes.
• Handle Trakheesi applications and ensure the timely issuance of permits.
• Manage property listings and updates on Property Finder.
• Coordinate with developers and relevant authorities in Dubai and Abu Dhabi regarding property bookings, registrations, documentation, commissions, and other administrative processes.
• Assist agents with sales and rental transactions by preparing contracts, addendums, and other required documentation.
• Follow up on transactions and maintain accurate records of their status.
• Maintain organized filing systems and ensure compliance with company procedures.
• Monitor daily office activities to ensure efficiency and productivity.
• Prepare and submit regular reports on office operations, property listings, and transaction statuses to management.
• Provide general administrative support to management and the sales team.

Requirements

• At least 1 year of experience as a Real Estate Administrator in the UAE is required.
• Previous experience working with the Abu Dhabi real estate market and Abu Dhabi developers is highly preferred.
• Experience handling administrative processes for both Dubai and Abu Dhabi property transactions will be a strong advantage.
• Familiarity with Dubai Land Department (DLD), Trakheesi, and Property Finder processes is preferred.
• Knowledge of property booking, registration, developer documentation, commission follow-ups, and transaction coordination is preferred.
• Strong organizational and multitasking skills with excellent attention to detail.
• Excellent communication skills in English.
• Proficiency in MS Office and confidence working with online property platforms.
• Ability to work independently and as part of a team in a fast-paced environment.

What We Offer

• Competitive salary package.
• Professional growth within a supportive and dynamic team.
• Exposure to various aspects of the UAE real estate industry.
• Modern and comfortable office environment.
• Regular team-building activities and corporate events.
• Collaborative and friendly working atmosphere.
• Opportunity to work with property transactions and developers across Dubai and Abu Dhabi.

Job Type: Full-time

Work Location: In person

Job Type: Full-time

Application Question(s):

• Do you have at least one year of experience in the position of Real Estate Administrator?
• Do you have previous experience handling real estate transactions, documentation, or developer processes in Abu Dhabi?

Experience:

• Real Estate Administrator: 1 year (Required)

Language:

• English (Required)

Work Location: In person