JOB DESCRIPTION

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant (EA) to support the Managing Director and Global Head of the Global Markets Documentation (GMD) Team at TD Securities. The EA will play a key role in supporting the MD’s leadership of global documentation and strategic business enablement initiatives, ensuring smooth operations and effective coordination across teams.

QUALIFICATIONS & SKILLS

• 2+ years of experience supporting senior executives, preferably in financial services, legal, or documentation-heavy environments.
• Strong organizational and time-management skills with the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills, with a keen eye for detail.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and document management systems.
• Experience supporting strategic projects and managing documentation workflows is highly desirable.
• High level of discretion, integrity, and professionalism in handling sensitive information.
• Collaborative mindset with the ability to work effectively across departments and time zones.
  

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WHO WE ARE:

TD Securities offers a wide range of capital markets products and services to corporate, government, and institutional clients who choose us for our innovation, execution, and experience. With more than 6,500 professionals operating out of 40 cities across the globe, we help clients meet their needs today and prepare for tomorrow. Our services include underwriting and distributing new issues, providing trusted advice and industry-leading insight, extending access to global markets, and delivering integrated transaction banking solutions. In 2023, we acquired Cowen Inc., offering our clients access to a premier U.S. equities business and highly-diverse equity research franchise, while growing our strong, diversified investment bank. We are growth-oriented, people-focused, and community-minded. As a team, we work to deliver value for our clients every day.

• Support the Global Markets Documentation head of the group.
• Establish professional and personal rapport with senior executives and their assistants.
• Manage MD’s calendar, prioritize meetings, and set up external and internal meetings.
• Support the execution of strategic initiatives by tracking milestones and coordinating cross-functional meetings.
• Prepare a wide range of correspondence (letters, presentations).
• Maintain and update internal databases and documentation trackers to ensure accurate, up-to-date records of trading agreements, project milestones, and team deliverables.
• Coordinate with external vendors to track services and ensure timely processing and payment of all invoices.
• Coordinate travel arrangements and prepare travel itineraries. Complete expense reports and arrange for payment.
• Serve as a central point of contact for internal and external stakeholders, ensuring timely and professional communication.
• Draft and edit correspondence, presentations, and reports for executive-level audiences.
• Support team operations, including onboarding, training coordination, and internal communications.
• Assist in organizing leadership townhalls, team events, and knowledge-sharing sessions.
• Various other duties as requested.