Current employees: Please apply through the employee portal to be considered for this opportunity.
Pay Range:
$41.51 - $51.03 Hourly
Department:
Department of County Management (DCM)
Job Type:
Regular Represented
Exemption Status:
United States of America (Non-Exempt)
Closing Date (Open Until Filled if No Date Specified):
July 31, 2025
The Opportunity:
This is an internal recruitment open to all current regular, trial service and limited duration employees of Multnomah County who are in paid status, on approved leave, or on an active recall list.
Temporary and on-call employees in Local 88 may apply for an internal recruitment if they were hired through a competitive, civil service process.

Temporary and on-call employees who are not in Local 88 may apply for an internal recruitment if all of the following conditions are met:

• The employee was hired into the current temporary or on-call position via a competitive recruitment and selection process consistent with the county’s Personnel Rules;
• The employee has worked in an on-call and/or temporary capacity at least five hundred (500) hours within twelve (12) months preceding the date of application;
• The recruitment is for a position in their current department; and
• The recruitment will not result in a promotion to a job class with a higher maximum salary rate.

Overview
Come join a multi faceted team as our next Contract Specialist Senior in
DCM Business Services
!
Are you an experienced procurement or contract management professional who is looking for an exciting new opportunity? Do you have a passion for public service or want to use your business talents to better the community? Are you a proactive problem solver who looks for opportunities to provide outstanding service to internal clients while seeking out opportunities to provide greater value to the organization and taxpayers? Do you have the ability to communicate clearly and provide leadership and direction, while cultivating a broad spectrum of strong relationships through the procurement and contracting process?
If so, we invite you to learn more about this role!
The
Department of County Management
(DCM) Business Services Program is recruiting for a Contract Specialist Senior. DCM Business Services provides a full spectrum of business services to support the DCM divisions and programs, including the Director’s Office, Budget Office, Central Finance & Risk Management, Central Human Resources, and Assessment, Recording & Taxation.
The Contract Specialist Senior position performs complex procurement and contracting activities within the countywide framework established by Central Purchasing that adheres to regulatory guidelines, fair and transparent practices and best value standards, while maintaining uninterrupted flow of materials and services to support the Department’s programs and operations.
As our next Contract Specialist Senior you will perform the following:

Contract Development and Oversight

• Perform complex contract development for a wide variety of services and supplies contracts for the Department of County Management Programs.
• Develop and coordinate specialized requests for programs that typically involve complex contracting arrangements, including for county-wide contracts, strategic initiatives, and projects.
• Develop and negotiate contracts in collaboration with suppliers, program staff and other stakeholders, which reflect accurate statements of work, terms and conditions, obligations, responsibilities of parties, exhibits, attachments, insurance requirements, payment terms and schedules tied to delivery of work and within funding guidelines and department resources, and other supporting documentation as may be required.
• Review insurance requirements with County Risk Management to ensure appropriate levels to mitigate risks, and obtain approval for exceptions.
• Utilize Multco Marketplace (MMP) Contracts system to create contracts of all types, and route contracts for review and approval by all stakeholders and contracting parties in alignment with contracting requirements, policies and practices, using Multco Marketplace (MMP) Contracting system workflow.
• Update financial line items in Workday Contracts for executed contracts. Create Blanket Purchase Orders and Contract Purchase Orders in Workday.
• Coordinate and oversee the work of collaborating programs and agencies in the development of Countywide contracts.

Plan and Perform Procurement (sourcing) Activities

• Provide purchasing and sourcing expertise, including strategy analysis, planning, and sourcing options for development of sourcing activities that align with county-wide and strategic initiatives and for departmental programs, to support program and operational requirements.
• Provide technical expertise and support in the development of specific sourcing events, including a procurement framework, statements of work, deliverables and obligations, terms and timelines, insurance requirements, performance measures and outcomes, and other programmatic requirements, supplier management, and evaluation methods.
• Develop all sourcing events (procurement documents) using Multco Marketplace (MMP) Sourcing Module in collaboration with Central Purchasing. Route sourcing events through reviews and approvals by stakeholders using MMP workflow.
• Collaborate with Central Purchasing in the development and posting of formal and intermediate sourcing events (procurements) and strategic initiatives.
• Prepare and process documents for non-competitive sourcing requests using MMP, for formal and informal exemptions and exceptions, gathering requirements, and identifying appropriate procurement authority within rules and guidelines.
• Interpret and apply applicable administrative rules, procedures, statutes and policies related to procurement activities performed. Document procurement authority in all competitive and non-competitive sourcing events in MMP.
• Participate in Purchasing Advisory Council and Strategic Sourcing Council, Multco Marketplace Governance Committee and ongoing training.

• Coordinate and oversee the work of programs, agencies and partners in the development of sourcing events for countywide initiatives and strategies.

  Perform Contracts Administration Activities

• In collaboration with DCM program staff, perform contract administration and performance management functions during the life cycle of the contract performance period.

• Monitor contract utilization and spending to ensure payments comply with the scope and payment schedule of contract and within contract value limits.
• Process contract changes and amendments as may be necessary during the term of the agreement, to add dollars, change term dates, or for other allowable changes to the scope of work or deliverables or obligations
• Monitor insurance requirements and ensure insurance policies and certificates are maintained and current in compliance with contract terms
• Monitor contract term dates, ensure timely renewals or development of new contracts timely to maintain services
• Monitor underlying procurement authority and term dates supporting contracts, and ensure timely processing of new competitive sourcing events or non-competitive procurements (exemptions, exceptions) are completed prior to end of contract terms
• Coordinate and collaborate with DCM Programs to analyze and identify ongoing or new procurement and contracting requirements, to support program operations, or to facilitate changes in alignment with evolving needs, functions and deliverables for the department.
• Perform research and analysis of special areas or customer needs; compile data and prepare proposals and reports, including spend analytics across county-wide programs and service functions
• Monitor contracts to maintain compliance with the County rules and regulations and prepare contract changes as may be necessary. Monitor contracts for projects to ensure payments on contracts comply with the scope, deliverables and payment schedule.
• Participate and collaborate with programs, departments, stakeholders, committees, task forces and work groups for strategic sourcing initiatives, county-wide contracts, and DCM departmental initiatives and deliverables.
• Coordinate and oversee the work of collaborating programs, agencies and partners in the administration of countywide contracts.

Reporting and Analysis

• Research, compile and analyze purchasing and contracts data for management review, or for special areas of customer needs for DCM, using MMP and Workday.
• Provide detailed and high-level summary reports related to purchasing / contract activities and spend analytics, using MMP and Workday.
• Maintain list of current contracts for the Department programs, and provide periodic reports for DCM Leadership and Programs, and maintain lists of contracts and associated spending for budget development;
• Perform analysis of contract utilization and service levels to inform procurement and contracts planning activities with both Central Purchasing and DCM Programs.

The successful candidate will possess the following competencies and skills:

• Building Relationships: You create mutually beneficial relationships with coworkers, customers, community members, and/or clients based on understanding and respect.
• Promoting Equity: You cultivate a work environment that values truth-telling, courage and vulnerability, space to think and reflect, community-mindedness, shared power, hope and openness to difficult conversations.
• Communication: You provide timely information necessary for others to make informed decisions and to avoid surprises.
• Customer Service: You anticipate, assess, and respond to the needs of diverse customers.
• Problem Solving: Uses critical thinking, analytical skills, and a solution-focused approach to address challenging or difficult situations.
• Teamwork: Encourages team unity, sharing information, and productive problem solving Time Management: Is able to manage workflow efficiently and effectively by prioritizing and multitasking.
• Learning Agility: You actively seek additional knowledge for yourself or others in order to understand and obtain relevant information, and improve work outcomes.

Our Commitment to Safety, Trust and Belonging: Multnomah County is committed to developing, nurturing and continually improving workforce equity by identifying and addressing the structural and policy barriers to equal employment opportunity faced by our employees and communities. County employees across the organization have stepped forward to develop a strategic plan and help create a workplace where everyone can reach their full potential. Learn more by reading our
Workforce Equity Strategic Plan
and exploring our
Core Competencies
for all County employees.
To Qualify
We will consider any combination of relevant work experience, volunteering, education, and transferable skills as qualifying unless an item or section is labeled required. Please be clear and specific about how your background is relevant.

Minimum Qualifications/Transferable Skills:

• Bachelor’s degree from an accredited college or university with major coursework in the area of Business, Finance, Contracts Law, Public Administration or a related field
• Three years of increasingly responsible contract administration experience in a business or public service environment dealing with contract administration
• Ability to pass a criminal records check

Preferred Qualifications/Transferable Skills: You do not need to have the following preferred qualifications/transferable skills to qualify. However, keep in mind we may consider some or all of the following when identifying the most qualified candidates. Please clearly explain on your application how you meet any of the following preferred qualifications/transferable skills.

• CPPB or CPPO Certification from Universal Public Procurement Certification Council
• More than three years of previous public procurement and contract experience
• Working knowledge or experience with cloud based procurement or contracting software systems (such as Jaggaer, Workday, or similar systems) and business practices
• Transferable skills: Your transferable skills are any skills you have gained through education, work experience (including the military) or life experience that are relevant for this position. Be sure to describe any transferable skills on your application and clearly explain how they apply to this position.

Screening and Evaluation

The Application Packet: Your completed application must include the following items:

• A completed online application.
• A resume that contains your relevant experience and education. Please be sure your resume includes the following for each employer: name of employer, location, dates of employment, your title, a brief summary of your responsibilities, the number of employees under your supervision if applicable.
• A cover letter that expands on your resume, describes why you are interested in this position, and addresses how you meet the minimum qualifications for this position.

Note: The application, resume and cover letter should demonstrate your work experience/skills and how it is related to those shown in the Overview and To Qualify sections of the job announcement. Please be thorough, as these materials may be scored and determine your eligibility for an interview.
Internal Applicants: After you have submitted your application, please check your Workday inbox and complete the Veterans’ Preference Questionnaire prior to the application deadline.
The Selection Process: For details about how we typically screen applications, review our
overview of the selection process

page. We expect to evaluate candidates for this recruitment as follows:

• Initial review of minimum qualifications: We may do an additional preferred review and/or send out additional supplemental questions to identify those highest qualified.
• Consideration of top candidates: We will consider qualified candidates in order of rank and score from the list of eligible candidates. This may include panel interview(s), a hiring interview, and/or additional testing to determine the best candidates for a position.
• Reference checks: All finalists must pass a reference check.

Additional Details
This recruitment may be used to fill full-time, part-time, temporary, limited duration and on-call positions.
Type of Position: This hourly union-represented position is eligible for overtime.
Onsite Work Location: Multnomah Building, 501 SE Hawthorne Blvd, Portland, OR 97214
Schedule: Monday - Friday 8:00am - 4:30pm. There is some flexibility with the start and end times and a possibility of a 9/80 schedule.
Routine Telework: After initial training, this position qualifies for “routine telework,” meaning you will be working remotely (from home); a hybrid schedule also is available. As with all routine telework positions, employees may be required to come into the office on occasion. The designation of Routine Telework may be subject to change at a future time. All employees must reside in Oregon or Washington; the county cannot support ongoing telework from other locations.
Equal Pay Law: Please be advised that the pay range listed for this position is intended to provide general guidance on the earning potential for the role. However, actual compensation will be determined in accordance with the Oregon Equal Pay Law and will take into account factors such as the candidate’s relevant experience, education seniority, training, and/or tenure. Candidates should expect that initial offers will be made within the listed pay range and may not be at or near the top of the range.
Serving the Public, Even During Disasters
Everyday, Multnomah County staff work together to serve as a safety net for our communities. During a disaster, this safety net becomes even more critical. All County employees have a role in serving the public during inclement weather, natural disaster, or other types of community emergency response. During these emergency responses, while typically there begins with a call for volunteers, county employees may ultimately be reassigned from their current position to a role in the emergency response in order to support the critical needs presented by our communities. For more information, please visit the
Disaster Service Worker Information
page.
Diversity and Inclusion: At Multnomah County, we don’t just accept difference; we value it and support it to create a culture of dignity and respect for our employees.
We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran or protected veteran status, genetic information and other legally protected characteristics. The
EEO Know Your Rights poster
is available for your reference. Multnomah County is a VEVRAA Federal Contractor. We request priority protected veteran referrals.
Veterans’ Preference: Under Oregon Law, qualifying veterans may apply for veterans’ preference. Review our
veterans’ preference page
for details about eligibility and how to apply.
Accommodation under the Americans with Disabilities Act: We gladly provide reasonable accommodation to anyone whose specific disability prevents them from completing an application or participating in this recruitment process. Please contact the recruiter below in advance to request assistance. Individuals with hearing or speech impairments may contact the recruiter through the Telecommunications Relay Service by dialing 711.
Questions?
Recruiter:
Jessi Rhodes
Email:
jessi.rhodes@multco.us
Phone:
+1 (503) 9888396 x88396
Application information may be used throughout the entire selection process. This process is subject to change without notice.
Disclaimer: This announcement is intended as a general descriptive recruitment guide and is subject to change. It does not constitute either an expressed or implied contract.
Job Profile:
6031 - Contract Specialist Senio

Please refer the Job description for details