3 Other Administrative Service Managers ( Jobs, Openings, Vacancies in Canada

Administrative Specialist at The Fedcap Group

Hamilton, Ontario, Canada - Full Time

Skills Needed
Customer Service, Data Entry, Office Administration, Invoice Processing, Reporting, Microsoft Office Suite, Records Management, Procurement Support, Bilingual French Canadian, Data Validation, Event Coordination, Communication

Specialization
Requires at least 2 years of administrative experience and proficiency in data entry and Microsoft Office Suite. A diploma or associate degree in Business Administration, Accounting, or a related field is preferred.

Experience Required
Minimum 2 year(s)

Administrative Coordinator at Day & Ross

Montreal, Quebec, Canada - Full Time

Skills Needed
Administrative Support, Customer Relationship Management, Conflict Resolution, Bilingualism (English/French), Ms Office, As400, Logistics Coordination, Data Entry, Inventory Management, Safety Compliance, Invoice Processing, Communication Skills

Specialization
Requires a minimum of secondary education, with post-secondary education preferred and previous transportation or operational experience. Must be bilingual in English and French with strong computer skills and the ability to work in a high-transaction environment.

Experience Required
Minimum 2 year(s)

Administrative Coordinator at BGIS Careers

North York, Ontario, Canada - Full Time

Skills Needed
Purchase Order Process, Accounts Receivable, Accounts Payable, Invoice Reconciliation, Ms Office, Excel, Time Management, Organizational Skills, Written Communication, Verbal Communication, Customer Focus, Property Management Administration

Specialization
Candidates must have at least two years of administrative experience specifically within the property management field. Proficiency in MS Office, particularly Excel, and strong organizational and communication skills are required.

Experience Required
Minimum 2 year(s)

Administrative Coordinator at Auxilium Health

Oshawa, Ontario, Canada - Full Time

Skills Needed
Customer Service, Sample Management, Cold Chain Management, Document Management, Microsoft Office, Interpersonal Communication, Database Management, Good Documentation Practices, Regulatory Compliance, Multitasking, Administrative Coordination, Reception Management

Specialization
Requires a Bachelor's degree or advanced diploma in a related science field and at least 2 years of experience in a customer-facing role. Candidates must have experience in pharmaceutical cold chain management and proficiency in Microsoft Office.

Experience Required
Minimum 2 year(s)

Administrative Coordinator at Gowling WLG UK LLP

Ottawa, Ontario, Canada - Full Time

Skills Needed
Project Management, Administrative Support, Calendar Management, Data Analysis, Report Preparation, Communication, Microsoft 365, Powerpoint, Outlook, Excel, Document Management, Time Management, Attention To Detail, Legal Terminology, Confidentiality, Strategic Planning

Specialization
Candidates must possess a Business Administration or Project Management diploma or certificate and at least 5 years of experience supporting senior-level executives. Proficiency in Microsoft 365 and strong organizational, communication, and analytical skills are required.

Experience Required
Minimum 5 year(s)

Coordinator, Administrative at Holt Renfrew

Vancouver, British Columbia, Canada - Full Time

Skills Needed
Administrative Support, Financial Reporting, Scheduling, Presentation Preparation, Analytical Support, Microsoft Word, Microsoft Excel, Microsoft Powerpoint, Microsoft Outlook, Client Issue Resolution

Specialization
Requires a degree or diploma in Business or Communications and at least five years of progressive administrative experience. Candidates must have advanced proficiency in the Microsoft Office Suite and experience supporting leadership roles.

Experience Required
Minimum 5 year(s)

IT Administrative Assistant at Traffic Tech Inc

Montréal, QC, Canada - Full Time

Skills Needed
Outlook, Discretion, Information Technology, Confidentiality, Excel, Diplomacy, Interpersonal Skills

Qualification
Graduate

Experience Required
Minimum 2 year(s)

Physiotherapist - Chinatown, Vancouver at Myo

Vancouver, British Columbia, Canada - Full Time

Skills Needed
Physiotherapy, Clinical Reasoning, Patient Care, Injury Prevention, Pain Management, Mentorship, Communication, Customer Service, Collaboration, Treatment Planning

Specialization
Must be a licensed physiotherapist in good standing with the appropriate liability insurance. Candidates should be collaborative, eager to learn, and committed to providing excellent customer service.

Experience Required
Minimum 2 year(s)

Team Administrative Assistant at KPMG India

Victoria, British Columbia, Canada - Full Time

Skills Needed
Meeting Coordination, Reception Duties, Accounts Receivable, Accounts Payable, Proofreading, Document Management, Event Coordination, Customer Service, Interpersonal Skills, Time Management, Multitasking, Microsoft Word, Microsoft Excel, Microsoft Powerpoint, Microsoft Outlook, Adobe Acrobat

Specialization
Candidates should have experience in business administration and proficiency in the Microsoft Office Suite and Adobe Acrobat. Strong organizational, communication, and interpersonal skills are required to handle high-pressure environments and tight deadlines.

Experience Required
Minimum 2 year(s)

Site Administrative Assistant at Artemis Gold Inc

Prince George, British Columbia, Canada - Full Time

Skills Needed
Administrative Support, Document Preparation, Training Documentation, Purchase Requisitions, Sharepoint, Learning Management Systems, Data Entry, Kpi Reporting, Safety Leadership, Microsoft Office Suite, Adobe Acrobat, Problem Solving, Time Management, Communication, Confidentiality, Organizational Skills

Specialization
Candidates should have a certificate or diploma in Business Administration and at least 3 years of administrative experience in an industrial or mining environment. Proficiency in Microsoft Office and experience with Learning Management Systems are highly preferred.

Experience Required
Minimum 2 year(s)

Administrative Assistant - Canada Summer Job 2026 at Options Community Services

Surrey, British Columbia, Canada - Full Time

Skills Needed
Human Resources, Administrative Support, Recruitment, Interview Scheduling, Candidate Communication, Onboarding, Resume Screening, Candidate Assessment, Hris, Microsoft Office, Data Maintenance, Record Keeping, Communication Skills, Organizational Skills, Confidentiality

Specialization
Candidates should be currently enrolled in or a recent graduate of an HR or Business Administration program with strong organizational and communication skills. Applicants must be between 15 and 30 years old and meet the eligibility criteria for the Canada Summer Jobs Program.

Office Administrative Assistant at HealthCareersInSask.ca

Craik, Saskatchewan, Canada - Full Time

Skills Needed
Administrative Support, Clerical Services, Financial Services, Interpersonal Skills, Communication Skills, Organizational Skills, Accounting, Keyboarding, Computer Skills, Medical Terminology

Specialization
Requires an Office Administration certificate and at least one year of experience in an office environment. Candidates must possess strong interpersonal, communication, and organizational skills, along with basic accounting and computer proficiency.

Office Administrative Assistant at HealthCareersInSask.ca

Maidstone, Saskatchewan, Canada - Full Time

Skills Needed
Keyboarding Skills, Communication Skills, Organizational Skills, Accounting Skills, Interpersonal Skills, Computer Skills

Specialization
Requires an Office Administration certificate and one year of experience in an office environment. Candidates must possess intermediate computer and keyboarding skills and may need a basic medical terminology certificate.

Office Administrative Assistant at HealthCareersInSask.ca

Eatonia, Saskatchewan, Canada - Full Time

Skills Needed
Organizational Skills, Communication Skills, Accounting Skills, Keyboarding Skills, Interpersonal Skills, Computer Skills

Specialization
Requires an Office Administration certificate and one year of experience in an office environment. Candidates must be able to work independently and provide a valid Criminal Record Check.

Office Administrative Assistant at HealthCareersInSask.ca

Regina, Saskatchewan, Canada - Full Time

Skills Needed
Communication Skills, Interpersonal Skills, Keyboarding Skills, Computer Skills, Organizational Skills, Accounting Skills, Administrative Support, Clerical Services, Financial Services, Medical Terminology

Specialization
Requires an Office Administration certificate and at least one year of experience in an office environment. Candidates must possess strong organizational, computer, and communication skills.

HR and Administrative Assistant at Worksite Safety

Burlington, Ontario, Canada - Full Time

Skills Needed
Administrative Support, Human Resources, Recruitment, Payroll Support, Document Management, Inventory Management, Travel Coordination, Event Coordination, Google Drive, Gmail, Microsoft Office, Word, Powerpoint, Excel, Communication, Organization

Specialization
Candidates must have experience in professional administration and the ability to maintain confidentiality. Proficiency in Microsoft Office and Google Workspace is required, along with excellent organizational and communication skills.

Experience Required
Minimum 2 year(s)

Office Administrative Assistant at HealthCareersInSask.ca

Moose Jaw, Saskatchewan, Canada - Full Time

Skills Needed
Organizational Skills, Communication Skills, Keyboarding Skills, Accounting Skills, Computer Skills, Interpersonal Skills, Medical Terminology

Specialization
Requires one year of experience in an office environment and an Office Administration certificate. Candidates must also possess strong organizational, communication, and computer skills.

Office Administrative Assistant at HealthCareersInSask.ca

Indian Head, Saskatchewan, Canada - Full Time

Skills Needed
Computer Skills, Accounting Skills, Keyboarding Skills, Interpersonal Skills, Communication Skills, Organizational Skills

Specialization
Requires an Office Administration certificate and at least one year of experience in an office environment. A Basic Medical Terminology certificate may be required.

Administrative Support 4 - FTR at BC Centre for Ability

Vancouver, British Columbia, Canada - Full Time

Skills Needed
Clerical Support, Records Management, Invoice Reconciliation, Word Processing, Scheduling, Minute Taking, Budget Monitoring, Staff Coaching, Business Writing, Ms Word, Ms Excel, Ms Outlook, Ms Powerpoint, Salesforce, Problem Solving, Organization

Specialization
Requires a Grade 12 education and an Office Assistant Program Certificate, or an equivalent combination of education and experience. Candidates must have three years of recent related experience and proficiency in MS Office and business writing.

Experience Required
Minimum 2 year(s)

Compliance Administrative Agent at Mitsubishi HC Capital Canada

Trois-Rivières, Quebec, Canada - Full Time

Skills Needed
Time Management, Prioritization, Problem Solving, Written Communication, Verbal Communication, Collaboration, Confidentiality, Advanced Computer Skills, French Language Proficiency, Administrative Support, Data Management, Meeting Coordination

Specialization
Requires relevant administrative or sales experience and a general education in administration, accounting, or office management. Proficiency in French and advanced computer skills are mandatory.

Experience Required
Minimum 2 year(s)

Administrative Specialist at The Fedcap Group

Hamilton, Ontario, Canada -

Full Time

Start Date

Immediate

Expiry Date

01 Sep, 26

Salary

60000.0

Posted On

03 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Customer Service, Data Entry, Office Administration, Invoice Processing, Reporting, Microsoft Office Suite, Records Management, Procurement Support, Bilingual French-Canadian, Data Validation, Event Coordination, Communication

Industry

Non-profit Organizations

Description

Position Summary: This is a full-time on-site position Monday-Friday. The primary purpose of this position is to provide comprehensive administrative, operational, and customer-facing support to ensure the smooth and efficient functioning of Fedcap Canada. This role serves as a key point of contact for internal and external stakeholders, delivering exceptional customer service by responding to inquiries, providing information, and representing us in a professional and welcoming manner. The position is responsible for a wide range of administrative duties, including coordinating daily office activities, maintaining records, preparing reports, tracking operational data, and supporting departmental workflows. The role also assists the Procurement team by managing invoice submissions, tracking purchase requests, and ensuring accurate documentation to support timely processing. This individual will play an important role in supporting Fedcap Canada operations through proactive communication, strong organization, attention to detail, and the ability to handle multiple priorities simultaneously. The position reports directly to the Operations Manager. What You'll Do: Customer Service Excellence * Serve as the primary reception contact, managing an average of 20–30 daily interactions (in-person, phone, and email) with job seekers, employers, community partners, and vendors, ensuring all inquiries are handled promptly and professionally. * Respond to incoming calls and reception inquiries within 3 rings and acknowledge walk-in clients within 1 minute of arrival, ensuring a welcoming and professional first impression. * Provide accurate information and resource direction in 95%+ of interactions, escalating complex inquiries to appropriate team members within the same business day when required. * Maintain email response timelines within 1 business day, ensuring all stakeholders receive timely, courteous, and solutions-focused communication. * Track and follow up on outstanding inquiries, ensuring 100% closure of customer requests and documentation of follow-ups within established service timelines. * Support a customer satisfaction standard of 90% or higher, demonstrated through feedback, internal reviews, or service quality monitoring. * Contribute to a positive client experience by maintaining a professional, friendly, and solutions-focused approach in all interactions, helping to strengthen trust and support successful outcomes for job seekers and partners. Data Assessment & Operational Actioning * Navigate and manage 3–5 internal and external systems (e.g., case management, reporting, scheduling, and documentation platforms) to collect, review, and validate data for 40–100 transactions daily, ensuring completeness and accuracy. * Review incoming information and identify key data points within established timelines, applying critical thinking to assess accuracy and determine appropriate next steps in accordance with departmental procedures. * Maintain data accuracy rates of 98% or higher, ensuring all entries, updates, and validations meet compliance and quality standards. * Apply sound judgment to make routine operational decisions independently, escalating exceptions or discrepancies to supervisors within the same business day when required. * Track and document all operational actions, ensuring 100% completion of required documentation to support reporting, audit readiness, and regulatory compliance. * Complete data validation and follow-up actions within established service standards (same-day or within 24 hours) to support timely service delivery and workflow continuity. * Collaborate with internal teams and cross-functional departments to resolve complex cases, contributing to timely resolution of 95%+ of data-related inquiries within established timelines. * Contribute to continuous improvement efforts by identifying recurring data issues, trends, or gaps, and providing regular feedback to supervisors to support process improvements and system accuracy. Reporting, Data Accuracy, & Invoice Processing * Generate routine and ad-hoc reports on a daily, weekly, and monthly basis to support operational tracking and decision-making, producing 5–10 scheduled reports per month and additional reports as required. * Review and validate data across multiple systems (3–5 platforms) to ensure accuracy, completeness, and alignment of records, maintaining data accuracy standards of 98% or higher. * Perform regular data quality checks and reconciliations, identifying discrepancies and resolving 95%+ of issues within 1 business day to ensure reliable reporting outputs. * Support invoice processing by reviewing 20–60 invoices per month (or as assigned), verifying supporting documentation, confirming accuracy of amounts, and ensuring compliance with internal financial procedures. * Upload, track, and reconcile invoices across multiple systems, ensuring 100% of invoices are logged and submitted within established processing timelines (typically within 2 business days of receipt). Maintain organized digital and physical records to support financial tracking, reporting, and audit readiness, ensuring 100% compliance with record retention and documentation standards. * Assist with internal and external audits by preparing documentation, completing verification checks, and ensuring all required records are readily accessible within established audit timelines. * Contribute to continuous improvement by identifying recurring reporting or invoice discrepancies and recommending workflow improvements to enhance data integrity and processing efficiency. General Office Duties & Event Preparation Support * Perform general office tasks such as photocopying, scanning, filing, and organizing documents * Order office and event-related supplies, ensuring adequate inventory levels and timely replenishment * Assist in preparing materials for meetings and events, including assembling packets, printing handouts, and creating lists or sign‑in sheets * Support event logistics by coordinating setup needs and ensuring all required materials and equipment are available * Maintain cleanliness and organization of shared office spaces, supply areas, and workstations * Provide administrative support to staff as needed to ensure smooth day‑to‑day operations You’re a Great Fit for This Role If You: * Have a Diploma or Associate Degree in Business Administration, Office Administration, Accounting, or a related field preferred. * Bring 2 years of administrative or office support experience required; equivalent combinations of education and experience will be considered. * Are Proficient in data entry, reporting systems, and office software (e.g., Microsoft Office Suite) required. * Are Bilingual French-Canadian a plus Travel: This position requires travel between our Hamilton and Halton office locations. May require some travel to events. Travel is primarily local during the business day, although some out-of-the-area and overnight travel may be expected. Fedcap Canada provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, provincial, or local laws. Fedcap Canada warmly welcomes people with disabilities to join our diverse team and seeks to ensure an accessible hiring process as per the AODA Employment Standard. Please let the recruiter know if you require any accommodations, including but not limited to documents in accessible formats or accommodations during interviews. Mission: We are committed to improving the economic and social well-being of the impoverished and disadvantaged. For 85 years, The Fedcap Group has developed scalable, innovative and potentially disruptive solutions to some of society’s most pressing needs. The Fedcap Group is the parent company of a growing number of top-tier nonprofit agencies dedicated to serving over 300,000 children and adults each year across the United States and the United Kingdom. The Fedcap Group provides educational services to every age group, vocational training in high-growth labor industries, behavioral health services, work readiness skill-building and jobs—all targeted to helping people achieve long-term self-sufficiency. The work of The Fedcap Group is structured within four major practice areas: Education, Workforce Development, Occupational Health and Economic Development, which are strategically aligned for maximum impact. The Fedcap Group also invests its time and resources in broader systems change—working in partnership with federal, state and local government to improve the way services are designed, funded and delivered.

Responsibilities

Provide comprehensive administrative and operational support, serving as the primary point of contact for stakeholders and managing daily office activities. Responsibilities include data validation, generating operational reports, and assisting the procurement team with invoice processing.

Administrative Specialist at The Fedcap Group

Hamilton, Ontario, Canada - Full Time

Experience Required
Minimum 2 year(s)

Administrative Coordinator at Day & Ross

Montreal, Quebec, Canada - Full Time

Experience Required
Minimum 2 year(s)

Administrative Coordinator at BGIS Careers

North York, Ontario, Canada - Full Time

Experience Required
Minimum 2 year(s)

Administrative Coordinator at Auxilium Health

Oshawa, Ontario, Canada - Full Time

Experience Required
Minimum 2 year(s)

Administrative Coordinator at Gowling WLG UK LLP

Ottawa, Ontario, Canada - Full Time

Experience Required
Minimum 5 year(s)

Coordinator, Administrative at Holt Renfrew

Vancouver, British Columbia, Canada - Full Time

Experience Required
Minimum 5 year(s)

IT Administrative Assistant at Traffic Tech Inc

Montréal, QC, Canada - Full Time

Skills Needed
Outlook, Discretion, Information Technology, Confidentiality, Excel, Diplomacy, Interpersonal Skills

Qualification
Graduate

Experience Required
Minimum 2 year(s)

Physiotherapist - Chinatown, Vancouver at Myo

Vancouver, British Columbia, Canada - Full Time

Skills Needed
Physiotherapy, Clinical Reasoning, Patient Care, Injury Prevention, Pain Management, Mentorship, Communication, Customer Service, Collaboration, Treatment Planning

Experience Required
Minimum 2 year(s)

Team Administrative Assistant at KPMG India

Victoria, British Columbia, Canada - Full Time

Experience Required
Minimum 2 year(s)

Site Administrative Assistant at Artemis Gold Inc

Prince George, British Columbia, Canada - Full Time

Experience Required
Minimum 2 year(s)

Administrative Assistant - Canada Summer Job 2026 at Options Community Services

Surrey, British Columbia, Canada - Full Time

Office Administrative Assistant at HealthCareersInSask.ca

Craik, Saskatchewan, Canada - Full Time

Office Administrative Assistant at HealthCareersInSask.ca

Maidstone, Saskatchewan, Canada - Full Time

Skills Needed
Keyboarding Skills, Communication Skills, Organizational Skills, Accounting Skills, Interpersonal Skills, Computer Skills

Office Administrative Assistant at HealthCareersInSask.ca

Eatonia, Saskatchewan, Canada - Full Time

Skills Needed
Organizational Skills, Communication Skills, Accounting Skills, Keyboarding Skills, Interpersonal Skills, Computer Skills

Office Administrative Assistant at HealthCareersInSask.ca

Regina, Saskatchewan, Canada - Full Time

HR and Administrative Assistant at Worksite Safety

Burlington, Ontario, Canada - Full Time

Experience Required
Minimum 2 year(s)

Office Administrative Assistant at HealthCareersInSask.ca

Moose Jaw, Saskatchewan, Canada - Full Time

Skills Needed
Organizational Skills, Communication Skills, Keyboarding Skills, Accounting Skills, Computer Skills, Interpersonal Skills, Medical Terminology

Office Administrative Assistant at HealthCareersInSask.ca

Indian Head, Saskatchewan, Canada - Full Time

Skills Needed
Computer Skills, Accounting Skills, Keyboarding Skills, Interpersonal Skills, Communication Skills, Organizational Skills

Specialization
Requires an Office Administration certificate and at least one year of experience in an office environment. A Basic Medical Terminology certificate may be required.

Administrative Support 4 - FTR at BC Centre for Ability

Vancouver, British Columbia, Canada - Full Time

Experience Required
Minimum 2 year(s)

Compliance Administrative Agent at Mitsubishi HC Capital Canada

Trois-Rivières, Quebec, Canada - Full Time

Experience Required
Minimum 2 year(s)

3 Other Administrative Service Managers ( Jobs in Canada