Junior Project Coordinator (Construction)
Job Number: 3273
Job Type: Full-Time
Location: 150 Frederick St - Regional Admin Headquarters
Job Category: Engineering
Number of Positions: 1
Department: Capital Renewal C
Division: Engineering and Environmental Services
Hours of Work: 35
Union: CUPE 1883
Grade: CUPE 1883 Grade 010
Salary Range: $36.54 - $41.36
Posting Date: August 21, 2025

ABOUT US!

The Region of Waterloo is a thriving, diverse community committed to fostering opportunities for current and future generations. Waterloo Region is part of the Dish with One Spoon wampum, a treaty guiding our commitment to:

• Taking only what we need
• Leaving some for others
• Keeping the dish clean

This agreement underpins our vision, mission, and core value, and reinforces our dedication to meaningful reconciliation and equity.
Waterloo Region is home to over 674,000 residents and expected to grow to nearly one million by 2051.
Guided by our 2023-2027 Strategic Plan, “Growing with Care,” we prioritize homes for all, climate aligned growth, equitable services and opportunities and a resilient and future ready organization. Our mission is to provide essential services that enhance the quality of life for all residents, while our core value emphasizes caring for people and the land we share. Join us and be part of a team dedicated to making a meaningful difference in our community.

KNOWLEDGE, SKILLS, AND ABILITIES

• Knowledge of mechanical and electrical systems (e.g., lighting, plumbing, heating, ventilation, air conditioning); construction inspections; and construction trades and technology (e.g., site grading, drainage, paving, roofs, concrete and masonry, structural steel and sewage systems), acquired through a 3-year Construction or Mechanical Engineering Technology diploma or a 4-year degree in a related field. In either case, 6 months of related experience is required.
• Eligibility for certification as a Certified Engineering Technologist through Ontario Association of Certified Engineering Technicians and Technologists.
• Familiarity with relevant portions of the National Building Code, Provincial Building Code, area municipality Building Codes and Practices, Ontario Fire Marshall’s Regulations, Insurance Advisory Council Regulations, CSA Standards, Forms of Agreement (particularly the Canadian Standard Form of Construction Document) and industry standards for steel, concrete, masonry, timber, electrical, and mechanical work.
• Knowledge of contract law as it relates to building construction and renovation projects.
• Organizational skills to create work schedules, prepare in advance, and set realistic timelines. Ability to adapt to changing demands and conditions.
• Communication skills to discuss contracts, invoices, payments, and design changes with contractors; liaise with project teams, contractors, suppliers to ensure work quality, progress, and delivery schedules; provide information, ensure health and safety regulations, and compliance with Ministries, building officials, fire marshal/departments/inspectors; and participate as an effective team member.
• Ability to read and communicate construction drawings, reports, standards and specifications, supplier instructions, and building codes. Ability to write construction reports using specialized technical vocabulary, log reports, and letters to contractors, and prepare and present project reports to senior staff as required.
• Computer skills with ability to use software such as Microsoft Office.
• Ability to travel to various locations within Waterloo Region.
• Ability to support and project the Region’s values.
  The Region of Waterloo is an equal opportunity employer dedicated to an inclusive and accessible recruitment process. We actively encourage applications from diverse groups, including Black, racialized, First Nations, Métis, Inuit individuals, women, people with disabilities, and 2SLGBTQIA+ persons, and are committed to equity, diversity, accessibility, and inclusion in the workplace.
  For an accommodation request, please contact us and we will work with you to meet your accessibility needs. Alternate formats of this document are available upon request. Please contact the Service First Contact Centre at phone number (519) 575-4400 to request an alternate format, or email talentmanagement@regionofwaterloo.ca.
  Please note: candidates will be provided an update on their application. Please check your spam or junk folder occasionally as some candidates have noticed our emails in those folders (Gmail and Hotmail in particular).

THE ROLE

Coordinates, controls, and administers minor projects or portions of major projects.

DUTIES/RESPONSIBILITIES

• Evaluates project alternatives and costs, under Project Manager’s direction.
• Obtains quotes for work.
• Monitors to ensure contractors adhere to contract plans and specifications; as well as Regional, municipal, provincial, utility, conservation authority, and environmental standards and requirements; health and construction safety standards, and legislation.
• Arranges for inspections, surveys, and investigations per contract specifications. Recommends acceptance of completed work.
• Administers projects, including preparing correspondence and reports; monitoring project schedule; coordinating closeout; and warranty documentation.
• Communicates with stakeholders to gather input, and reports to Project Manager.
• Assists in coordinating and monitoring furniture and fit out installations.
• Verifies warranty inspections are performed and initiates actions to correct deficiencies/problems.
• Obtains and checks as-built drawings, warranties, certificates of compliance, inspection certificates and operating and maintenance manuals received from contractors.
• Reviews and recommends (to supervisor) payment of invoices from contractors/consultants once work is completed per contract plans and specifications.
• Gathers site data (e.g., roof, building envelope, interior fabric, electrical, plumbing, HVAC systems) to support asset management.
• Performs related duties as assigned.