Role Responsibilities

As the Accounts Payable Specialist, your responsibilities will include:

• Invoice Processing: Review, verify, and process invoices from vendors, suppliers, and service providers. Ensure accuracy, correct coding, and adherence to company policies and procedures for our Australian and New Zealand accounts – this includes corporate credit card reconciliations and staff reimbursements.
• Payment Management: Prepare payment batches, including electronic funds transfers, and other payment methods. Coordinate with the finance team to ensure timely and accurate payments.
• Vendor Relations: Establish and maintain positive relationships with vendors and suppliers. Respond to vendor inquiries, resolve payment discrepancies, and address any issues or concerns.
• Expense Reconciliation: Reconcile vendor statements and other accounts to ensure accurate recording of transactions and resolve any discrepancies or outstanding items. Assist in the completion of month-end close in a timely and accurate manner
• Documentation: Maintain organised and up-to-date records of invoices, payments, and related documentation. Ensure compliance with audit standards
• Reporting: Generate and analyse accounts payable reports, including aging reports, and creditor related balance sheet reconciliations
• Process Improvement: Identify opportunities to streamline and enhance accounts payable processes, contribute to process improvements, and assist in implementing best practices.

Qualifications & Skills

This position requires a detail-oriented and organized individual who can competently work autonomously and manage your own workload. You are computer literate with touch-typing skills and hold a high level of attention to detail. You pride yourself on your accuracy and great time management skills. Having previous work experience in payments or banking in an office setting is a plus.

To be considered for this role, you must have the following skills and experience:

• At least 2 years of experience in AP, finance administration and support across multiple business entities (NZ and AU)
• Proficient computer skills, ideally Microsoft Dynamics 365 Finance & Operations
• Strong analytical mindset with high accuracy in financial transactions.
• Confident communicator with a collaborative, team-focused approach.
• Organised, deadline-driven, and able to work effectively in a fast-paced environment.