Job Description

Roles & Responsibilities

HR Officer

HR Operations & Administration

• Maintain accurate and up-to-date employee records in the HR system and personnel files.
• Process employee transactions including new hires, transfers, promotions, salary changes,

resignations, and terminations.

• Prepare HR letters, certificates, employment-related documents, and other HR

correspondence.

• Monitor employee documentation and ensure required records are complete and properly

maintained.

• Respond to employee HR queries and provide guidance on HR policies and procedures.
• Ensure confidentiality and proper handling of employee information.

B. Recruitment & Onboarding

• Coordinate recruitment activities from requisition through onboarding.
• Post vacancies, screen applications, schedule interviews, and coordinate assessments with

hiring managers.

• Prepare and maintain recruitment documentation.
• Coordinate offer letters, employment documentation, and pre-employment requirements.
• Facilitate new employee onboarding and ensure completion of required documentation and

induction activities.

• Maintain recruitment trackers and provide regular recruitment status updates.

C. Employee Relations

• Provide administrative support in employee relations matters, including warnings,

investigations, grievances, and disciplinary cases.

• Maintain proper documentation of employee relations cases and ensure confidentiality.
• Coordinate meetings and prepare relevant documentation for disciplinary and grievance

proceedings.

• Escalate complex employee relations matters to the HR Manager for appropriate action.

D. Attendance, Leave & Payroll Support

• Monitor employee attendance, leave, overtime, and other time-related transactions.
• Coordinate with relevant departments to ensure timely submission and validation of

attendance and overtime information.

• Support monthly payroll activities by providing accurate employee data and required payroll

inputs.

• Follow up on discrepancies and ensure corrections are completed within the required
• payroll timeline.

Job Description

Roles & Responsibilities

HR Officer

HR Operations & Administration

• Maintain accurate and up-to-date employee records in the HR system and personnel files.
• Process employee transactions including new hires, transfers, promotions, salary changes,

resignations, and terminations.

• Prepare HR letters, certificates, employment-related documents, and other HR

correspondence.

• Monitor employee documentation and ensure required records are complete and properly

maintained.

• Respond to employee HR queries and provide guidance on HR policies and procedures.
• Ensure confidentiality and proper handling of employee information.

B. Recruitment & Onboarding

• Coordinate recruitment activities from requisition through onboarding.
• Post vacancies, screen applications, schedule interviews, and coordinate assessments with

hiring managers.

• Prepare and maintain recruitment documentation.
• Coordinate offer letters, employment documentation, and pre-employment requirements.
• Facilitate new employee onboarding and ensure completion of required documentation and

induction activities.

• Maintain recruitment trackers and provide regular recruitment status updates.

C. Employee Relations

• Provide administrative support in employee relations matters, including warnings,

investigations, grievances, and disciplinary cases.

• Maintain proper documentation of employee relations cases and ensure confidentiality.
• Coordinate meetings and prepare relevant documentation for disciplinary and grievance

proceedings.

• Escalate complex employee relations matters to the HR Manager for appropriate action.

D. Attendance, Leave & Payroll Support

• Monitor employee attendance, leave, overtime, and other time-related transactions.
• Coordinate with relevant departments to ensure timely submission and validation of

attendance and overtime information.

• Support monthly payroll activities by providing accurate employee data and required payroll

inputs.

• Follow up on discrepancies and ensure corrections are completed within the required
• payroll timeline.