CALGARY BRANCH ADMINISTRATOR

Why join Chubb Fire and Security? At Chubb Fire and Security Canada powered by API Group, we provide cutting-edge fire safety and security solutions to protect what matters to most to our clients across the nation. As a trusted leader in the fire and security industry, we have built a reputation for excellence, reliability, and innovation. Joining our team means being part of a leading provider of fire safety and security solutions, with opportunities for growth and advancement.
As Leaders, we recognize that our success happens only when our Branches and Field Leaders are successful. All of our people are foundational to creating value:
· Protect people first
· Think steps ahead
· Own what we do
· Bring energy to challenges
· Win with integrity, together
Our mission is to go the extra mile for our customers and our industry. We lead the way in designing, delivering and supporting safe, reliable and innovative solutions.

JOB REQUIREMENTS:

· Post-Secondary education in Office Administration or a related discipline preferred
· 2+ years of experience in a fast-paced administrative environment
· Excellent written and verbal communication skills
· Strong customer service and interpersonal skills
· Excellent time management skill - Highly organized and able to work under pressure
· Flexibility to multi-task in a fast-paced environment
· Strong computer skills and literacy in Microsoft Office (Word, Excel, Powerpoint). Experience and/or knowledge of business systems is preferred.
· Bilingual French and English would be an asset
More about the position:
· Ability to work with minimal supervision/self-motivated and desire to work on a winning team
· Ability to work under pressure with meeting timelines
· Self-motivator with a positive outlook
· Strong interpersonal skills and effective at building relationships - with a strong client service orientation
· Adaptable to changing environments
· Goes beyond job requirements to seek opportunities and generate ideas for improvement
Our offerings include:
· Competitive compensation and benefit package
· RRSP matching
· Employee Stock Purchase Plan
· Employee Discounts
· Learning and Development opportunities
· Reward and Recognition Program
· A culture of performance & accountability
· A supportive and positive team environment
Background Check Requirements:

As a condition of employment, this position may be subject to the successful completion of the following pre-employment conditions:

• Criminal Background Check
• Reference Check

We thank all applicants for their interest; however, only those candidates selected for an interview will be contacted.
We are committed to a diverse and inclusive workplace for all. If you are contacted for a job opportunity, please advise us of any accommodations needed to ensure fair and equitable access throughout the recruitment and selection process.
Job Type: Full-time

Benefits:

• Company events
• Dental care
• Disability insurance
• Employee assistance program
• Employee stock purchase plan
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• RRSP match
• Vision care
• Wellness program

Language:

• Mandarin (preferred)

Work Location: In perso

ROLE SUMMARY:

Our Southern Alberta Branch is looking for Branch Administrator to join the team working out of our Calgary office. The main job duties and responsibilities of this role will be to support all aspects of the Order to Cash process in our branch operation, including but not limited to invoicing, order processing, purchasing activities, and customer service responsibilities along with other duties as assigned.
This is a branch office based role working directly out of the branch office 5 days a week.

JOB RESPONSIBILITIES:

· Provides administrative support as needed for all divisions within the branch
· Processes and enters jobs, work orders and customer data and documents as required for company reports, within company systems in a timely manner in accordance to branch expectations and standards. Maintain customer accounts and ensure information accuracy.
· Closes projects and work orders and processes invoices/bills
· Manages and handles customer interactions/inquiries/disputes, provides appropriate solutions and alternatives within set time limits and follow up to ensure resolution in accordance to company policies.
· Responsible for processing invoices for payment through the ERP system in accordance with company payment policies. Verifies that the payment is charged to the correct vendor and for the proper amount. Ensures that the quantity ordered/received is accurately recorded to the actual figures received. Completes the invoice reversals and re-submissions where applicable.
· Reviews, manages and responds to all invoice inquires, disputes and credit requested that require further processing and assists customers and vendors via phone & email through the credit process with clear and accurate communication regarding their situation.
· Processes all vendor invoices as required using the proper GL Code from the data base (following company policies and guidelines) & obtaining proper approval based on approval matrix
· Possesses a sound knowledge of ERP systems to input and access information in handling incoming customer/vendor telephone inquiries to the A/P department. Provides helpful vendor service regarding A/P questions, issues and problems (e.g. payment dates, incorrect charges, etc.). Seeks advice and assistance from supervisor when needed. Responsible for ensuring that issues are properly resolved in a timely manner.
· Assists in maintaining an orderly filing system and contributes to maintaining the archives at period end.
· Adheres to all company rules and procedures regarding health and safety. Acts in a responsible and safe manner. Responsible for complying with all company standards & procedures.
· Vacation relief for other branch office roles
· Assist the branch operations team with support and information as may be required
· Other duties as assigned by the reporting Manager