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Executive Assistant Jobs overseas

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Executive Assistant at RR Donnelley
Columbus, Ohio, United States - Full Time
Skills Needed
Administrative Support, Customer Service, Document Editing, Data Entry, Expense Reporting, Scheduling, Calendar Management, Travel Coordination, Communication, Time Management, Quality Assurance, Troubleshooting, Training Development, Subject Matter Expert, Client Interaction, Multi Tasking
Specialization
Candidates should possess 5+ years of executive-level support experience, preferably in legal or banking, or significant experience supporting a Williams Lea client operation. Essential qualifications include excellent calendar management, advanced proficiency in MS Office, strong organizational skills, attention to detail, and the ability to handle highly sensitive information with discretion.
Experience Required
Minimum 5 year(s)
Executive Assistant at Microscreen
South Bend, Indiana, United States - Full Time
Skills Needed
Administrative Tasks, Email Management, Meeting Coordination, Travel Arrangements, Minute Taking, Report Creation, Data Compilation, Research, Confidentiality, Office Systems, Record Management, Bookkeeping, Payroll, Hr Tasks, Stakeholder Relations, Workflow Improvement
Specialization
Candidates must possess a Bachelor's degree in Business Administration, Accounting, or Science, and demonstrate the ability to work independently or in a team in a fast-paced environment. Essential requirements include excellent organizational, interpersonal, and time management skills, along with proficiency in Microsoft Office.
Experience Required
Minimum 2 year(s)
Executive Assistant at JPMC Candidate Experience page
Bengaluru, karnataka, India - Full Time
Skills Needed
Calendar Management, Confidentiality, Initiative, Decision Making, Microsoft Word, Excel, Powerpoint, Scheduling, Expense Processing, Travel Coordination, Communication Skills, Interpersonal Skills, Telephone Etiquette, Problem Solving, Adaptability
Specialization
Candidates must possess a Bachelor's degree in any field and a minimum of five years of experience in an Executive Administrative Assistant role. Required capabilities include strong proficiency in Microsoft Office Suite and excellent oral and written communication skills.
Experience Required
Minimum 5 year(s)
Executive Assistant at City of Danville
Danville, Kentucky, United States - Full Time
Skills Needed
Office Administration, Clerical Work, Data Entry, Records Management, Research, Document Preparation, Business Letter Composition, Information Coordination, Regulatory Reporting, Deed Research, Grant Research, Budget Monitoring, Standard Operating Procedures Development, Liaison, Contract Oversight, Microsoft Office Proficiency
Specialization
Candidates must possess a strong working knowledge of utility operations, related codes, and regulations, along with proficiency in Microsoft Office and excellent communication skills. A minimum of 3-5 years of administrative experience in a professional environment is required, along with a high school diploma, a valid driver's license, and the ability to maintain high confidentiality.
Experience Required
Minimum 2 year(s)
Executive Assistant at JFS
Milwaukee, Wisconsin, United States - Full Time
Skills Needed
Calendar Management, Executive Support, Microsoft Office 365, Meeting Coordination, Confidentiality, Written Communication, Verbal Communication, Data Processing, Travel Coordination, Minute Taking, Document Editing, Project Management
Specialization
Requires a minimum of an Associate's degree in business or management and at least 3 years of executive-level support experience. Must possess expert Microsoft Office 365 skills, a valid driver's license, and pass comprehensive background checks.
Experience Required
Minimum 2 year(s)
Executive Assistant at Interlink Cloud Advisors, Inc.
Landen, Ohio, United States - Full Time
Skills Needed
Calendar Management, Travel Coordination, Microsoft 365, Project Tracking, Event Planning, Vendor Management, Executive Support, Communication Skills, Organization, Time Management, Discretion, Problem Solving
Specialization
Requires 3+ years of experience supporting senior executives, preferably in small to mid-sized organizations. Must have advanced proficiency in Microsoft 365 tools and the ability to handle confidential information with discretion.
Experience Required
Minimum 2 year(s)
Executive Assistant at myCareer - NSW Government
Sydney, New South Wales, Australia - Full Time
Skills Needed
Executive Support, Diary Management, Stakeholder Management, Communication, Confidentiality, Records Management, Administrative Support, Policy Research, Report Drafting, Prioritization, Workflow Coordination, Customer Service
Specialization
The candidate must demonstrate the ability to manage competing deadlines with strong judgment and professionalism. Proficiency in information management systems and effective communication skills for drafting reports and briefings are essential.
Experience Required
Minimum 5 year(s)
Executive Assistant at Unitek Learning
Newport Beach, California, United States - Full Time
Skills Needed
Calendar Management, Travel Arrangements, Meeting Logistics, Correspondence Formulation, Report Preparation, Data Compilation, Research, Expense Report Preparation, Problem Solving, Prioritization, Email Management, Project Tracking, Event Management, Microsoft Office, Adobe Acrobat, Attention To Detail
Specialization
Candidates must possess an Associate Degree with 5 years of related experience, including a minimum of 3 years supporting senior management or C-Level executives. Essential qualifications include advanced Microsoft Office skills, proven attention to detail, and demonstrated ability to manage multiple tasks simultaneously in a fast-paced environment.
Experience Required
Minimum 5 year(s)
Executive Assistant at Insights Training Group LLC
Greenville, Kentucky, United States - Full Time
Skills Needed
Administrative Support, Schedule Maintenance, Correspondence Composition, Call Screening, Visitor Screening, Meeting Arrangement, Correspondence Editing, Filing System Development, File Security, Reports Control, Data Extraction, Ppt Presentation Preparation, Meeting Minutes Preparation, Tickler System Development, Career Success Standards Modeling, Safety Compliance
Specialization
Candidates must possess above-average public speaking, verbal, and written communication skills, along with strong problem-solving abilities and computer literacy in Internet, Email, Word, Excel, and Outlook. A high school diploma or GED is required, though an Associate's in Business Degree is preferred, along with one year of preferred experience and a valid state driver's license.
Executive Assistant at Augustine Gaming Management Corporation
Coachella, California, United States - Full Time
Skills Needed
Multi Tasking, Organization, Prioritization, Time Management, Communication, Customer Service, Problem Solving, Discretion, Confidentiality, Flexibility, Initiative, Resourcefulness, Attention To Detail, Accuracy, Collaboration, Professionalism
Specialization
Candidates must possess a high school diploma or equivalent and be at least 21 years old, with a minimum of three years of experience as an Executive Assistant or in a similar role. The position requires strong organizational, multitasking, and communication skills, along with the ability to maintain strict confidentiality and work flexible hours.
Experience Required
Minimum 2 year(s)
Executive Assistant at Mosaic Health
Muskegon, Michigan, United States - Full Time
Skills Needed
Administrative Support, Scheduling, Meeting Minutes, Data Entry, Compliance, Report Preparation, Database Management, Communication, Project Coordination, Regulatory Agency Coordination
Specialization
Candidates must have a high school diploma or GED. An associate's degree or one to three years of related experience is preferred.
Executive Assistant at Mary's Place
Seattle, Washington, United States - Full Time
Skills Needed
Calendar Management, Administrative Support, Board Of Directors Support, Scheduling, Meeting Coordination, Correspondence Management, Document Management, Confidentiality, Problem Solving, Adaptability, Communication, Discretion, Microsoft Office, Sharepoint, Powerpoint, Teams
Specialization
Candidates must have an AA/bachelor's degree or equivalent experience, along with at least three years of executive-level administrative support experience, preferably supporting a CEO or C-suite executive. Essential qualifications include exceptional calendar management, advanced Microsoft Office skills, strong discretion, problem-solving abilities, and a commitment to the organization's equity mission.
Experience Required
Minimum 2 year(s)
Executive Assistant at Lakeland Care Plus INC
Fond Du Lac, Wisconsin, United States - Full Time
Skills Needed
Scheduling, Project Documentation, Coordination, Monitoring Deliverables, Communication, Prioritization, Continuous Improvement, Data Tracking, Presentation Development, Confidentiality, Ms Office Suite, Writing, Data Analysis, Interpersonal Skills, Management Skills, Organization
Specialization
Candidates should possess an Associate degree or equivalent experience in a related field, along with a minimum of five years of administrative experience with increasing responsibilities. Key requirements include the ability to work independently, maintain strict confidentiality, proficiency in MS Office Suite, strong data analysis skills, and excellent interpersonal and organizational abilities.
Experience Required
Minimum 5 year(s)
Executive Assistant at Elk Valley Rancheria
Crescent City, California, United States - Full Time
Skills Needed
Administrative Support, Confidentiality, Meeting Preparation, Minute Taking, Record Keeping, Document Preparation, Scheduling, Travel Arrangements, Communication, Problem Solving, Organizational Support, Professionalism, Analytical Skills, Computer Skills, Ethics, Teamwork
Specialization
Candidates must possess a high school diploma or GED along with one to three years of related experience, demonstrating strong analytical, communication, and organizational skills. Successful performance requires the ability to handle complex and confidential matters, maintain strict ethics, and possess basic computer proficiency.
Executive Assistant at UpGuard
Buenos Aires, , Argentina - Full Time
Skills Needed
Calendar Management, Gatekeeping, Inbox Management, Task Management, Prioritization, Follow Through, Meeting Support, Operational Coordination, Travel Planning, Event Planning, Organization, Attention To Detail, Proactivity, Communication, Time Management, Accountability
Specialization
Candidates must have experience as an Executive Assistant supporting VP level or above, ideally across multiple stakeholders, and must be fluent in written and verbal English due to global interactions. Essential qualities include exceptional organization, strong prioritization skills, a proactive mindset to anticipate needs, and the ability to thrive in a fast-paced, high-growth environment.
Experience Required
Minimum 2 year(s)
Executive Assistant at Exhibit Concepts Inc.
Vandalia, Ohio, United States - Full Time
Skills Needed
Crm System, Scheduling, Customer Service, Issue Resolution, Adaptability, Problem Solving, Confidentiality, Proposal Creation, Contract Management, Report Generation, Travel Coordination, Microsoft 365, Google, Hubspot, Communication, Organization
Specialization
Candidates must possess a High School diploma/GED and five years of relevant experience, including strong support experience for C-Suite and Senior leadership teams. Essential general skills include strong written and verbal communication, excellent organizational abilities, and mathematical proficiency for basic calculations.
Experience Required
Minimum 5 year(s)
Executive Assistant at Engage fi
, Florida, United States - Full Time
Skills Needed
Verbal Communication, Written Communication, Leadership, Organizational Skills, Attention To Detail, Time Management, Deadline Management, Independent Work, Confidentiality, Relationship Management, Coordination, High Paced Environment Adaptability, Microsoft Office Proficiency, Adobe Products Proficiency, Proofreading, Formatting
Specialization
Candidates must possess expert-level verbal and written communication skills, strong organizational abilities with attention to detail, and superior time management skills to meet deadlines while managing competing priorities. A Bachelor's degree or equivalent experience is required, along with 5+ years of executive assistant experience, proficiency in Microsoft Office and Adobe Products, and the ability to maintain confidentiality.
Experience Required
Minimum 5 year(s)
Executive Assistant at Pavago
, , Mexico - Full Time
Skills Needed
Calendar Management, Scheduling, Travel Coordination, Expense Reporting, Communication, Drafting Memos, Meeting Preparation, Agenda Creation, Minute Taking, Project Support, Research, Data Gathering, Filing Systems, Discretion, Problem Solving, Time Management
Specialization
Candidates must have a minimum of 3 years of experience supporting senior executives, demonstrating high organization, detail orientation, and proactive problem-solving skills. Proficiency in Microsoft Office and Google Workspace, along with excellent written and verbal communication abilities, is required.
Experience Required
Minimum 2 year(s)
Executive Assistant at Pavago
, , Brazil - Full Time
Skills Needed
Calendar Management, Scheduling, Travel Coordination, Communication, Correspondence Drafting, Meeting Preparation, Minute Taking, Project Support, Research, Expense Reporting, Digital Filing, Discretion, Proactivity, Problem Solving, Microsoft Office, Google Workspace
Specialization
Candidates must have a minimum of 3 years of experience supporting senior executives, coupled with proficiency in Microsoft Office and Google Workspace, and proven experience managing complex calendars and travel itineraries. Strong written and verbal communication skills are essential for success in this role.
Experience Required
Minimum 2 year(s)
Executive Assistant at Gentle Barn Foundation
Santa Clarita, California, United States - Full Time
Skills Needed
Calendar Management, Meeting Coordination, Travel Arrangements, Project Management, Gatekeeping, Stakeholder Communication, Correspondence Drafting, Cross Functional Coordination, Board Relations, Confidentiality, Discretion, Problem Solving, Adaptability, Google Suite Proficiency, Microsoft Office Proficiency, Emotional Intelligence
Specialization
Candidates must possess a minimum of 5 years of proven experience supporting a senior executive, preferably in a fast-paced or nonprofit setting, along with exceptional organizational skills and meticulous attention to detail. Superior written and verbal communication, high emotional intelligence, demonstrated integrity, and proficiency in software like Google Suite and Microsoft Office are essential requirements.
Experience Required
Minimum 5 year(s)
Executive Assistant at RR Donnelley
Columbus, Ohio, United States -
Full Time

Start Date

Immediate

Expiry Date

16 Jun, 26

Salary

31.5

Posted On

18 Mar, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

No

Skills

Administrative Support, Customer Service, Document Editing, Data Entry, Expense Reporting, Scheduling, Calendar Management, Travel Coordination, Communication, Time Management, Quality Assurance, Troubleshooting, Training Development, Subject Matter Expert, Client Interaction, Multi-tasking

Industry

Marketing Services

Description
Company Description Williams Lea by RRD is a global business support services company with a strong legacy—over 200 years of experience delivering world-class business solutions. We specialize in delivering skilled administrative support, document production, presentation design, and marketing and communications services to leading companies around the world—especially within legal, financial, and professional services industries. We’re a people-powered organization. With a presence in North America, the UK, Europe, and Asia Pacific, we have thousands of employees globally, all working together to help our clients operate more efficiently and effectively. Whether it’s supporting law firms with critical document production or helping financial institutions manage high-volume print and digital communications, we’re the behind-the-scenes team making everything run smoothly Job Description (* denotes an “essential function”) *Perform work in administrative support, including, but not limited to, answering phone lines, providing customer service, editing/transcribing documents, data entry for expenses/time/invoices/other, creating reservations/scheduling (meetings, conference rooms, A/V, hospitality, travel, concierge) *Oversight for confidential company information including but not limited to corporate credit card information, P-cards, employee and client distribution lists, prospective and current employee information etc. *Complex calendar and meeting coordination including ability to make decisions on behalf of supported professional *Complex travel bookings including ability to accurately plan multi-leg international trips *Communicate and/or respond in effective and professional manner on behalf of supported professional *Utilize appropriate logs and/or tracking software for all administrative support work *Ensure that job tickets are properly filled out before beginning work *Thoroughly assess job requests and ensure appropriate completion of job tasks throughout task lifecycle *Communicate with team members, lead, supervisor or client supervisor or client on job or deadline issues *Meet contracted deadlines for accepting, completing, and delivering all work *Troubleshoot basic equipment problems *Assist in developing training plans and process maps for the administrative operation *Deliver training plans to a team of Admins *Serve as a subject matter expert and resource for junior employees *Interact with clients in person, over the phone, via video or electronically in a professional and knowledgeable manner Prioritize workflow and efficiently multi-task Performs Quality Assurance on own work and work of others Answer telephone, emails, and place service calls when needed Use equipment and supplies in a cost-efficient manner Help to foster a proactive environment of continuous service enhancement and relationship building with the client Adhere to Williams Lea policies in addition to client site policies Working conditions Position operates at sites with maximum of 24/7 operations. Individual shift requirements will vary by site. Ability to work overtime as needed. Work is performed in a professional work environment and/or work from home setting. Business casual and/or professional attire required. Qualifications Job qualifications Associate degree or advanced degree preferred. Commensurate experience may be considered in lieu of education, based upon candidate’s overall employment history 5+ years’ experience supporting at the executive level in a professional organization, preferably in the legal or banking industry; or experience performing administrative duties for a Williams Lea client operation for a minimum of (3) years or more. Formal education and/or training may be considered in lieu of experience Excellent calendar management experience and skills, including the coordination of complex executive meetings Advanced in the use of MS Office software (Word, Excel, PowerPoint); strong keyboarding and typing skills; able to technically troubleshoot applicable software specific to the business/client Familiar with other software programs for providing administrative support Previous experience scheduling travel arrangement strongly preferred. Previous experience providing administrative support at the executive level preferred Ability to interact well with all levels of management Able to be trusted with highly sensitive and confidential information and handle with professionalism and discretion Strong attention to detail; able to work on multiple projects simultaneously with little to no errors Must have excellent organizational skills Must be able to meet deadlines and complete all projects in a timely manner and maintain professionalism and composure when working with immediate deadlines Able to exercise good judgment to make decisions that conform to business needs and policy Good problem-solving skills, with the ability and understanding of when to escalate a problem to a supervisory level Ability to effectively work independently with strong decision-making abilities with minimal supervision as well as the ability to work collaboratively as part of a team Ability to work in a fast-paced, high volume environment with efficient and effective multi-tasking skills Ability to communicate professionally both verbally and in writing Demonstrate proficiency in using equipment/technology/software and hardware necessary to perform job functions Must be self-motivated with a positive attitude while remaining flexible, proactive, resourceful and efficient Proven customer service skills are required to create, maintain, and enhance customer relationships Additional Information The rangeof pay for this role at the noted RRD location is $29.92 - $31.50/ hour. Typically, roles follow step progressions to a target rate or set increments over time. Depending on the role, in addition to the hourly rate of pay, the total compensation package may also include overtime, shift differential, call-in, and/or stand-by pay. RRD’s benefit offerings include medical, dental, and vision coverage, paid time off, disability insurance, 401(k) with company match, life insurance and other voluntary supplemental insurance coverages, plus parental leave, adoption assistance, tuition assistance and employer/partner discounts. Shift: Monday-Friday, 8:30am-5:30pm #GOC #LI-0925 #li-onsite #WLNAT All employment offers are contingent upon the successful completion of both a pre-employment background and drug screen. RRD is an Equal Opportunity Employer, including disability/veterans Compensation: USD 29.92 - USD 31.50 - hourly
Responsibilities
The role involves performing essential administrative support functions such as managing phones, editing documents, data entry for expenses, and complex scheduling, including reservations and travel arrangements for supported professionals. This position also requires oversight of confidential company information, complex calendar coordination, and acting as a subject matter expert and trainer for junior administrative staff.
Executive Assistant at RR Donnelley
Columbus, Ohio, United States - Full Time
Skills Needed
Administrative Support, Customer Service, Document Editing, Data Entry, Expense Reporting, Scheduling, Calendar Management, Travel Coordination, Communication, Time Management, Quality Assurance, Troubleshooting, Training Development, Subject Matter Expert, Client Interaction, Multi Tasking
Specialization
Candidates should possess 5+ years of executive-level support experience, preferably in legal or banking, or significant experience supporting a Williams Lea client operation. Essential qualifications include excellent calendar management, advanced proficiency in MS Office, strong organizational skills, attention to detail, and the ability to handle highly sensitive information with discretion.
Experience Required
Minimum 5 year(s)
Executive Assistant at Microscreen
South Bend, Indiana, United States - Full Time
Skills Needed
Administrative Tasks, Email Management, Meeting Coordination, Travel Arrangements, Minute Taking, Report Creation, Data Compilation, Research, Confidentiality, Office Systems, Record Management, Bookkeeping, Payroll, Hr Tasks, Stakeholder Relations, Workflow Improvement
Specialization
Candidates must possess a Bachelor's degree in Business Administration, Accounting, or Science, and demonstrate the ability to work independently or in a team in a fast-paced environment. Essential requirements include excellent organizational, interpersonal, and time management skills, along with proficiency in Microsoft Office.
Experience Required
Minimum 2 year(s)
Executive Assistant at JPMC Candidate Experience page
Bengaluru, karnataka, India - Full Time
Skills Needed
Calendar Management, Confidentiality, Initiative, Decision Making, Microsoft Word, Excel, Powerpoint, Scheduling, Expense Processing, Travel Coordination, Communication Skills, Interpersonal Skills, Telephone Etiquette, Problem Solving, Adaptability
Specialization
Candidates must possess a Bachelor's degree in any field and a minimum of five years of experience in an Executive Administrative Assistant role. Required capabilities include strong proficiency in Microsoft Office Suite and excellent oral and written communication skills.
Experience Required
Minimum 5 year(s)
Executive Assistant at City of Danville
Danville, Kentucky, United States - Full Time
Skills Needed
Office Administration, Clerical Work, Data Entry, Records Management, Research, Document Preparation, Business Letter Composition, Information Coordination, Regulatory Reporting, Deed Research, Grant Research, Budget Monitoring, Standard Operating Procedures Development, Liaison, Contract Oversight, Microsoft Office Proficiency
Specialization
Candidates must possess a strong working knowledge of utility operations, related codes, and regulations, along with proficiency in Microsoft Office and excellent communication skills. A minimum of 3-5 years of administrative experience in a professional environment is required, along with a high school diploma, a valid driver's license, and the ability to maintain high confidentiality.
Experience Required
Minimum 2 year(s)
Executive Assistant at JFS
Milwaukee, Wisconsin, United States - Full Time
Skills Needed
Calendar Management, Executive Support, Microsoft Office 365, Meeting Coordination, Confidentiality, Written Communication, Verbal Communication, Data Processing, Travel Coordination, Minute Taking, Document Editing, Project Management
Specialization
Requires a minimum of an Associate's degree in business or management and at least 3 years of executive-level support experience. Must possess expert Microsoft Office 365 skills, a valid driver's license, and pass comprehensive background checks.
Experience Required
Minimum 2 year(s)
Executive Assistant at Interlink Cloud Advisors, Inc.
Landen, Ohio, United States - Full Time
Skills Needed
Calendar Management, Travel Coordination, Microsoft 365, Project Tracking, Event Planning, Vendor Management, Executive Support, Communication Skills, Organization, Time Management, Discretion, Problem Solving
Specialization
Requires 3+ years of experience supporting senior executives, preferably in small to mid-sized organizations. Must have advanced proficiency in Microsoft 365 tools and the ability to handle confidential information with discretion.
Experience Required
Minimum 2 year(s)
Executive Assistant at myCareer - NSW Government
Sydney, New South Wales, Australia - Full Time
Skills Needed
Executive Support, Diary Management, Stakeholder Management, Communication, Confidentiality, Records Management, Administrative Support, Policy Research, Report Drafting, Prioritization, Workflow Coordination, Customer Service
Specialization
The candidate must demonstrate the ability to manage competing deadlines with strong judgment and professionalism. Proficiency in information management systems and effective communication skills for drafting reports and briefings are essential.
Experience Required
Minimum 5 year(s)
Executive Assistant at Unitek Learning
Newport Beach, California, United States - Full Time
Skills Needed
Calendar Management, Travel Arrangements, Meeting Logistics, Correspondence Formulation, Report Preparation, Data Compilation, Research, Expense Report Preparation, Problem Solving, Prioritization, Email Management, Project Tracking, Event Management, Microsoft Office, Adobe Acrobat, Attention To Detail
Specialization
Candidates must possess an Associate Degree with 5 years of related experience, including a minimum of 3 years supporting senior management or C-Level executives. Essential qualifications include advanced Microsoft Office skills, proven attention to detail, and demonstrated ability to manage multiple tasks simultaneously in a fast-paced environment.
Experience Required
Minimum 5 year(s)
Executive Assistant at Insights Training Group LLC
Greenville, Kentucky, United States - Full Time
Skills Needed
Administrative Support, Schedule Maintenance, Correspondence Composition, Call Screening, Visitor Screening, Meeting Arrangement, Correspondence Editing, Filing System Development, File Security, Reports Control, Data Extraction, Ppt Presentation Preparation, Meeting Minutes Preparation, Tickler System Development, Career Success Standards Modeling, Safety Compliance
Specialization
Candidates must possess above-average public speaking, verbal, and written communication skills, along with strong problem-solving abilities and computer literacy in Internet, Email, Word, Excel, and Outlook. A high school diploma or GED is required, though an Associate's in Business Degree is preferred, along with one year of preferred experience and a valid state driver's license.
Executive Assistant at Augustine Gaming Management Corporation
Coachella, California, United States - Full Time
Skills Needed
Multi Tasking, Organization, Prioritization, Time Management, Communication, Customer Service, Problem Solving, Discretion, Confidentiality, Flexibility, Initiative, Resourcefulness, Attention To Detail, Accuracy, Collaboration, Professionalism
Specialization
Candidates must possess a high school diploma or equivalent and be at least 21 years old, with a minimum of three years of experience as an Executive Assistant or in a similar role. The position requires strong organizational, multitasking, and communication skills, along with the ability to maintain strict confidentiality and work flexible hours.
Experience Required
Minimum 2 year(s)
Executive Assistant at Mosaic Health
Muskegon, Michigan, United States - Full Time
Skills Needed
Administrative Support, Scheduling, Meeting Minutes, Data Entry, Compliance, Report Preparation, Database Management, Communication, Project Coordination, Regulatory Agency Coordination
Specialization
Candidates must have a high school diploma or GED. An associate's degree or one to three years of related experience is preferred.
Executive Assistant at Mary's Place
Seattle, Washington, United States - Full Time
Skills Needed
Calendar Management, Administrative Support, Board Of Directors Support, Scheduling, Meeting Coordination, Correspondence Management, Document Management, Confidentiality, Problem Solving, Adaptability, Communication, Discretion, Microsoft Office, Sharepoint, Powerpoint, Teams
Specialization
Candidates must have an AA/bachelor's degree or equivalent experience, along with at least three years of executive-level administrative support experience, preferably supporting a CEO or C-suite executive. Essential qualifications include exceptional calendar management, advanced Microsoft Office skills, strong discretion, problem-solving abilities, and a commitment to the organization's equity mission.
Experience Required
Minimum 2 year(s)
Executive Assistant at Lakeland Care Plus INC
Fond Du Lac, Wisconsin, United States - Full Time
Skills Needed
Scheduling, Project Documentation, Coordination, Monitoring Deliverables, Communication, Prioritization, Continuous Improvement, Data Tracking, Presentation Development, Confidentiality, Ms Office Suite, Writing, Data Analysis, Interpersonal Skills, Management Skills, Organization
Specialization
Candidates should possess an Associate degree or equivalent experience in a related field, along with a minimum of five years of administrative experience with increasing responsibilities. Key requirements include the ability to work independently, maintain strict confidentiality, proficiency in MS Office Suite, strong data analysis skills, and excellent interpersonal and organizational abilities.
Experience Required
Minimum 5 year(s)
Executive Assistant at Elk Valley Rancheria
Crescent City, California, United States - Full Time
Skills Needed
Administrative Support, Confidentiality, Meeting Preparation, Minute Taking, Record Keeping, Document Preparation, Scheduling, Travel Arrangements, Communication, Problem Solving, Organizational Support, Professionalism, Analytical Skills, Computer Skills, Ethics, Teamwork
Specialization
Candidates must possess a high school diploma or GED along with one to three years of related experience, demonstrating strong analytical, communication, and organizational skills. Successful performance requires the ability to handle complex and confidential matters, maintain strict ethics, and possess basic computer proficiency.
Executive Assistant at UpGuard
Buenos Aires, , Argentina - Full Time
Skills Needed
Calendar Management, Gatekeeping, Inbox Management, Task Management, Prioritization, Follow Through, Meeting Support, Operational Coordination, Travel Planning, Event Planning, Organization, Attention To Detail, Proactivity, Communication, Time Management, Accountability
Specialization
Candidates must have experience as an Executive Assistant supporting VP level or above, ideally across multiple stakeholders, and must be fluent in written and verbal English due to global interactions. Essential qualities include exceptional organization, strong prioritization skills, a proactive mindset to anticipate needs, and the ability to thrive in a fast-paced, high-growth environment.
Experience Required
Minimum 2 year(s)
Executive Assistant at Exhibit Concepts Inc.
Vandalia, Ohio, United States - Full Time
Skills Needed
Crm System, Scheduling, Customer Service, Issue Resolution, Adaptability, Problem Solving, Confidentiality, Proposal Creation, Contract Management, Report Generation, Travel Coordination, Microsoft 365, Google, Hubspot, Communication, Organization
Specialization
Candidates must possess a High School diploma/GED and five years of relevant experience, including strong support experience for C-Suite and Senior leadership teams. Essential general skills include strong written and verbal communication, excellent organizational abilities, and mathematical proficiency for basic calculations.
Experience Required
Minimum 5 year(s)
Executive Assistant at Engage fi
, Florida, United States - Full Time
Skills Needed
Verbal Communication, Written Communication, Leadership, Organizational Skills, Attention To Detail, Time Management, Deadline Management, Independent Work, Confidentiality, Relationship Management, Coordination, High Paced Environment Adaptability, Microsoft Office Proficiency, Adobe Products Proficiency, Proofreading, Formatting
Specialization
Candidates must possess expert-level verbal and written communication skills, strong organizational abilities with attention to detail, and superior time management skills to meet deadlines while managing competing priorities. A Bachelor's degree or equivalent experience is required, along with 5+ years of executive assistant experience, proficiency in Microsoft Office and Adobe Products, and the ability to maintain confidentiality.
Experience Required
Minimum 5 year(s)
Executive Assistant at Pavago
, , Mexico - Full Time
Skills Needed
Calendar Management, Scheduling, Travel Coordination, Expense Reporting, Communication, Drafting Memos, Meeting Preparation, Agenda Creation, Minute Taking, Project Support, Research, Data Gathering, Filing Systems, Discretion, Problem Solving, Time Management
Specialization
Candidates must have a minimum of 3 years of experience supporting senior executives, demonstrating high organization, detail orientation, and proactive problem-solving skills. Proficiency in Microsoft Office and Google Workspace, along with excellent written and verbal communication abilities, is required.
Experience Required
Minimum 2 year(s)
Executive Assistant at Pavago
, , Brazil - Full Time
Skills Needed
Calendar Management, Scheduling, Travel Coordination, Communication, Correspondence Drafting, Meeting Preparation, Minute Taking, Project Support, Research, Expense Reporting, Digital Filing, Discretion, Proactivity, Problem Solving, Microsoft Office, Google Workspace
Specialization
Candidates must have a minimum of 3 years of experience supporting senior executives, coupled with proficiency in Microsoft Office and Google Workspace, and proven experience managing complex calendars and travel itineraries. Strong written and verbal communication skills are essential for success in this role.
Experience Required
Minimum 2 year(s)
Executive Assistant at Gentle Barn Foundation
Santa Clarita, California, United States - Full Time
Skills Needed
Calendar Management, Meeting Coordination, Travel Arrangements, Project Management, Gatekeeping, Stakeholder Communication, Correspondence Drafting, Cross Functional Coordination, Board Relations, Confidentiality, Discretion, Problem Solving, Adaptability, Google Suite Proficiency, Microsoft Office Proficiency, Emotional Intelligence
Specialization
Candidates must possess a minimum of 5 years of proven experience supporting a senior executive, preferably in a fast-paced or nonprofit setting, along with exceptional organizational skills and meticulous attention to detail. Superior written and verbal communication, high emotional intelligence, demonstrated integrity, and proficiency in software like Google Suite and Microsoft Office are essential requirements.
Experience Required
Minimum 5 year(s)