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Executive Assistant Jobs overseas

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Ascend Logistics- Senior Executive Assistant at JobRack
, , North Macedonia - Full Time
Skills Needed
Executive Assistant, Organizational Skills, Written Communication, Crm Tools, Sales Processes, Strategic Thinking, Attention To Detail, Proactive, Process Improvement, Time Management, Confidentiality, Business Acumen, Collaboration, Ai Tools, Task Management, Client Relations
Specialization
Candidates should have over 5 years of experience supporting C-level executives and possess strong organizational and communication skills. A deep understanding of sales processes and CRM tools is also required.
Experience Required
Minimum 5 year(s)
Executive Assistant to General Manager (12 month Role) at Commonwealth Bank
Sydney, New South Wales, Australia - Full Time
Skills Needed
Executive Assistant, Diary Management, Meeting Preparation, Event Coordination, Travel Arrangements, Hr Management, Financial Management, Communication, Attention To Detail, Customer Service, Proactive, Professionalism, Workflow Management, Flexibility, Stakeholder Management, Troubleshooting
Specialization
Candidates should have previous experience as an Executive Assistant, particularly in managing complex calendars and workflows. A high level of professionalism, attention to detail, and the ability to work under pressure are essential.
Experience Required
Minimum 2 year(s)
WEST PALM BEACH, FL FOUNDER SEEKING EXECUTIVE ASSISTANT/PERSONAL ASSISTANT! at The Nanny League, Inc.
Palm Beach, Florida, United States - Full Time
Skills Needed
Executive Assistant, Personal Assistant, Household Operations Director, Systems Driven, Asana, Budgeting, Vendor Management, Travel Logistics, Staff Oversight, Project Tracking, Financial Reporting, Research And Development, Confidentiality, Adaptability, Intuition, Discretion
Specialization
The ideal candidate must possess 10+ years of high-level Executive Assistant and/or Personal Assistant experience, with deep exposure to private household management and prior experience creating operational systems from scratch. Non-negotiable requirements include being highly intelligent, quick to learn, experienced with Asana, demonstrating household budgeting skills, and operating calmly under pressure with absolute confidentiality.
Experience Required
Minimum 10 year(s)
Executive Assistant & Business Operations Coordinator | Bilingual (Remote) at WACBD - Washington Center for Bleeding Disorders
Guayaquil, Guayas, Ecuador - Full Time
Skills Needed
Executive Assistant, Operations Management, Project Management, Communication, Organization, Problem Solving, Tech Savvy, Finance Tracking, Curiosity, Autonomy, Discretion
Specialization
Candidates should have over 3 years of experience in a similar role and proven experience working with founders or CEOs in fast-paced environments. Strong organizational skills and a tech-savvy mindset are essential.
Experience Required
Minimum 2 year(s)
Executive Assistant & Business Operations Coordinator | Bilingual (Remote) at WACBD - Washington Center for Bleeding Disorders
Buenos Aires, , Argentina - Full Time
Skills Needed
Executive Assistant, Operations Management, Project Management, Communication, Organization, Problem Solving, Tech Savvy, Finance Tracking, Curiosity, Autonomy, Discretion
Specialization
Candidates should have 3+ years of experience in a similar role and proven experience working with founders or CEOs. Strong organizational skills and a tech-savvy mindset are essential.
Experience Required
Minimum 2 year(s)
Executive Assistant Marketing VA (Influencer/Affiliate focus) (006-00484) at Hunt St
, , Philippines - Full Time
Skills Needed
Executive Assistant, Marketing, Virtual Assistant, Influencer Outreach, Affiliate Outreach, Instagram Research, Data Organization, Google Sheets, Attention To Detail, Online Research, Communication, Sop Following, Content Style Analysis, Prospect Compilation, Reporting
Specialization
Candidates must have at least three years of experience as an Executive Assistant Marketing VA with a focus on influencer/affiliate work, demonstrating strong online research skills and meticulous attention to detail. Required qualifications also include proficiency with Google Docs/Sheets and the ability to follow clear criteria while providing consistent summary reports.
Experience Required
Minimum 2 year(s)
Executive Assistant at Microscreen
South Bend, Indiana, United States - Full Time
Skills Needed
Administrative Tasks, Email Management, Meeting Coordination, Travel Arrangements, Minute Taking, Report Creation, Data Compilation, Research, Confidentiality, Office Systems, Record Management, Bookkeeping, Payroll, Hr Tasks, Stakeholder Relations, Workflow Improvement
Specialization
Candidates must possess a Bachelor's degree in Business Administration, Accounting, or Science, and demonstrate the ability to work independently or in a team in a fast-paced environment. Essential requirements include excellent organizational, interpersonal, and time management skills, along with proficiency in Microsoft Office.
Experience Required
Minimum 2 year(s)
Executive Assistant at Ocorian
Moka VCA, East, Moka, Mauritius - Full Time
Skills Needed
Administrative Support, Organizational Support, Travel Coordination, Calendar Management, Meeting Coordination, Information Pack Preparation, Agenda Creation, Minute Taking, Report Production, Research, Presentation Preparation, Invoice Coding, Expense Monitoring, Credit Card Reconciliation, Petty Cash Control, Ms Office Suite Proficiency
Specialization
Candidates must be educated to A level or equivalent, with a degree in Management or a relevant field being desirable. Essential requirements include extensive administrative experience in a busy office, demonstrated capability to handle multiple simultaneous projects, and the ability to work under pressure to meet deadlines.
Experience Required
Minimum 5 year(s)
Executive Assistant at Hasbro
Pawtucket, Rhode Island, United States - Full Time
Skills Needed
Scheduling, Calendar Management, Expense Processing, Travel Coordination, Communication, Problem Solving, Empathy, Organization, Attention To Detail, Tech Savvy, Project Management, Microsoft Office, Concur, Carlson Wagonlit, Technology Experience, Continuous Improvement
Specialization
Candidates should have demonstrated experience in technology or commercial organizations and a proven background as an executive assistant. Extensive knowledge of Microsoft Office applications and project management experience are also required.
Experience Required
Minimum 2 year(s)
Executive Assistant at FluidStack
New York, New York, United States - Full Time
Skills Needed
Calendar Management, Travel Planning, Logistics Coordination, Written Communication, Verbal Communication, Stakeholder Management, Attention To Detail, Task Tracking, Prioritization, Discretion, Judgment, Google Workspace, Microsoft, Slack, Zoom
Specialization
Candidates should have some experience supporting senior leaders, preferably in a fast-paced organization. Key qualifications include expert calendar management, strong travel planning skills, and excellent communication abilities.
Experience Required
Minimum 2 year(s)
Executive Assistant at Vinfen
Cambridge, Massachusetts, United States - Full Time
Skills Needed
Administrative Support, Managerial Support, Office Communications, Work Prioritization, Spreadsheet Reporting, Transcription, Database Maintenance, Recordkeeping, Correspondence Composition, Meeting Minutes Preparation, Calendar Management, Travel Coordination, Expense Tracking, Research Execution, Supervision, Client Support
Specialization
A minimum of an Associate's degree is required, though a Bachelor's degree in business management is preferred, coupled with seven to ten years of experience in an administrative support function. Experience may substitute for academic training in some circumstances.
Experience Required
Minimum 5 year(s)
Executive Assistant at ARC Health Partners
Independence, Ohio, United States - Full Time
Skills Needed
Corporate Governance, Contract Administration, Insurance Coordination, M&A Documentation, Administrative Functions, Organization, Detail Orientation, Deadline Management, Legal Document Management, Compliance Records, Document Execution, Travel Arrangements, Calendar Coordination, Office Management, Document Retention
Specialization
Candidates should possess 3 to 6+ years of experience in legal operations, corporate governance, compliance, or executive support, with an Associate or Bachelor's degree preferred. Essential qualifications include strong organization, detail orientation, discretion, and proficiency in Microsoft Office and document management systems.
Experience Required
Minimum 5 year(s)
Executive Assistant at FedEx
, , China - Full Time
Skills Needed
Secretarial Skills, Administrative Skills, Communication Skills, Organizational Skills, Time Management, Problem Solving, Attention To Detail, Multitasking
Specialization
Candidates should have a secondary education or equivalent and at least four years of experience in a secretarial or administrative role. The position requires strong organizational and communication skills.
Experience Required
Minimum 2 year(s)
Executive Assistant at Techno Consult
New York, New York, United States - Full Time
Skills Needed
Calendar Management, Travel Coordination, Logistics Coordination, Office Operations, Facility Management, Inventory Management, Vendor Management, Executive Support, Communication Skills, Discretion, Microsoft Office, Prioritization, Expense Reporting, Time Management, Detail Oriented, Proactive
Specialization
Candidates must possess over 5 years of experience supporting senior executives, including complex calendar and travel management, alongside experience in office operations and facilities coordination. The ideal applicant is highly organized, discreet, professional, and solutions-driven, capable of handling both business and personal matters.
Experience Required
Minimum 5 year(s)
Executive Assistant at NATO
Braine-l'Alleud, Wallonia, Belgium - Full Time
Skills Needed
Calendar Management, Meeting Coordination, Stakeholder Relationship Building, Communication Management, Task Prioritization, Confidentiality, Travel Arrangement, Distinguished Visitor Support, Action Tracking, Minute Taking, Documentation Management, Situational Awareness, Organizational Skills, Analytical Skills, Coordination Skills, Discretion
Specialization
Candidates must possess higher vocational training with 3 years of related experience, or a secondary educational qualification with 5 years of related experience. Essential requirements include strong coordination capabilities, proven ability to organize senior-level engagements, effective document management, excellent minute-taking skills, and the ability to operate independently in a fast-paced, multinational setting.
Experience Required
Minimum 2 year(s)
Executive Assistant at Aston Carter
Lake Forest, California, United States - Full Time
Skills Needed
Calendar Management, Travel Coordination, Email Triage, Board Meeting Coordination, Expense Reporting, Office Logistics, Ai Tool Proficiency, Confidentiality, Discretion, Stakeholder Interface, Contingency Planning, Workflow Automation, Systems Thinking, Judgment, Communication Skills, Organization
Specialization
Candidates must possess 7-10+ years of experience supporting a CEO or C-suite executive, demonstrating high proficiency with AI tools to enhance productivity. A Bachelor's Degree is required, and experience interfacing with private equity firms or outside investors is highly preferred.
Experience Required
Minimum 10 year(s)
Executive Assistant at Aston Carter
New York, New York, United States - Full Time
Skills Needed
Calendar Management, Administrative Support, Microsoft Office, Excel, Pivot Tables, V Look Ups, Data Manipulation, Data Linking, Organizational Skills, Communication, Follow Up Skills, Independent Operation, Data Analysis, Reporting, Liaison
Specialization
Candidates must possess over 5 years of executive administrative support experience, demonstrating proficiency in calendar management and advanced Microsoft Excel skills, including Pivot Tables and V Look Ups. A bachelor's degree and a detail-oriented, analytical mindset are also desired qualifications.
Experience Required
Minimum 5 year(s)
Executive Assistant at Aston Carter
Lake Forest, California, United States - Full Time
Skills Needed
Calendar Management, Travel Coordination, Email Triage, Board Meeting Coordination, Expense Reporting, Office Logistics, Ai Tools Proficiency, Confidentiality, Discretion, Stakeholder Interface, Contingency Planning, Workflow Automation, Systems Thinking, Judgment, Communication Skills
Specialization
Candidates must possess 7-10+ years of experience supporting a CEO or C-suite executive, demonstrating high proficiency with AI tools to enhance productivity. A Bachelor's Degree is required, and experience interfacing with private equity firms or outside investors is highly preferred.
Experience Required
Minimum 10 year(s)
Executive Assistant at Codman Academy Charter School
Boston, Massachusetts, United States - Full Time
Skills Needed
Clerical Tasks, Record Keeping, Policy Implementation, Public Relations, Communication, Filing, Copying, Faxing, Office Supply Management, Mail Supervision, Purchase Order Preparation, Point Of Sale, Transportation Coordination, Attendance Coordination, Student Registration, First Aid Administration
Specialization
The position requires the ability to handle complex clerical duties, maintain professional office standards, and coordinate various operational aspects including attendance, student records, and emergency procedures. Compensation is based on education level, with starting salaries varying from an Associate Degree with 1 year of experience to a Master's Degree with 12 years of experience.
Experience Required
Minimum 10 year(s)
Executive Assistant at Viking Therapeutics, Inc.
San Diego, California, United States - Full Time
Skills Needed
Calendar Management, Travel Coordination, Confidential Communications, Project Management, Liaison, Board Relations, Investor Relations, Event Coordination, Information Flow Management, Communication, Organization, Time Management, Independent Operation, Problem Solving, Decision Making, Adaptability
Specialization
Candidates must possess over 10 years of Executive Assistant experience supporting C-level executives, preferably within the biotech or life science industry, and a Bachelor's degree is preferred. Essential skills include advanced proficiency in Microsoft Office Suite and collaboration tools, extreme attention to detail, strong interpersonal and organizational abilities, and the capacity to work independently under pressure in a fast-paced, regulated environment.
Experience Required
Minimum 10 year(s)
Ascend Logistics- Senior Executive Assistant at JobRack
, , North Macedonia -
Full Time

Start Date

Immediate

Expiry Date

28 Apr, 26

Salary

3000.0

Posted On

28 Jan, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

No

Skills

Executive Assistant, Organizational Skills, Written Communication, CRM Tools, Sales Processes, Strategic Thinking, Attention to Detail, Proactive, Process Improvement, Time Management, Confidentiality, Business Acumen, Collaboration, AI Tools, Task Management, Client Relations

Industry

Outsourcing/Offshoring

Description
Strategic right hand bringing structure, clarity, and momentum to a fast-moving CEO. Full-time, remote | US Mountain Time overlap | $2500 - $3,000 per month We are working with a Ascend Logistics They’re building what’s next in freight and logistics, and move fast. Ideas are constant, priorities evolve quickly, and momentum matters. To keep pace, The CEO is looking for an exceptional partner who can operate at a high level and help turn vision into execution. If he’s the spark, you’re the engine - the organizer, stabilizer, and finisher who brings structure to big ideas and ensures nothing important drops. This isn’t a traditional support role. You’ll function as an extension of his thinking: anticipating needs, creating order, and building systems that allow him to stay focused on strategy, growth, and relationships. You won’t just manage a calendar or inbox. You’ll help translate ideas into action, improve processes, and build the operational rails that keep the business moving forward predictably and efficiently. If you thrive in fast-moving environments, enjoy bringing clarity to controlled chaos, and take pride in finishing what others start, you’ll feel right at home here. We are looking for an exceptional Senior Executive Assistant , someone highly intelligent and supremely organized individual who thrives amidst complexity and possesses an unwavering commitment to excellence. This is not a role for the faint of heart; it demands a proactive, strategic thinker capable of anticipating needs, streamlining processes, and providing comprehensive support in a dynamic, high-pressure environment. More specifically, you will: 🗓️ Assume meticulous control over the CEO’s calendar, inbox, and task management, proactively anticipating conflicts and ensuring optimal efficiency. 📄 Diligently prepare the CEO for all engagements by curating essential materials, providing critical context, and drafting strategic follow-up actions. 📬 Craft internal and external communications with impeccable clarity, precision, and professionalism, reflecting the CEO's voice and upholding the company's brand. 🔁 Expertly manage and optimize CRM tools, such as HubSpot, to ensure accurate sales pipeline tracking and seamless follow-up execution. 💡 Collaborate seamlessly with the operations team to refine sales processes, identify areas for improvement, and maximize overall efficiency. 🧠 Maintain comprehensive, meticulously organized notes to ensure continuity with key clients and partners, fostering strong relationships and facilitating strategic decision-making. The ideal candidate is calm and composed, even when things are moving fast. You notice the little things, ask the right questions, and stay five steps ahead. You’re proactive, take initiative without waiting to be told, and communicate clearly and professionally. You respect confidentiality, think strategically, and genuinely enjoy creating order in busy environments. You take ownership of your work - and pride in doing it well! Working Hours ⏰: This is a full-time role with flexibility on start and end time, as long as most of your hours overlap with U.S. Mountain Time (Denver-based). Ideally working up to 3.30 pm US Mountain time. To excel in this role, you need to have: ✅ 5+ years of experience as an Executive Assistant, with a demonstrated track record of supporting C-level executives in demanding environments. ✅ Unquestionable experience in proving robust organizational skills as well as intelligence. ✅ Proven ability to thrive under pressure, managing multiple priorities with unwavering focus and attention to detail. ✅ Impeccable written communication skills, with the ability to craft compelling and persuasive content for diverse audiences. ✅ A deep understanding of sales processes and pipeline management, with expertise in leveraging CRM tools like HubSpot to drive revenue growth. ✅ Demonstrated ability to structure communication and workflows around executive priorities, aligning all activities with strategic objectives. ✅ A strong business acumen, with the ability to quickly grasp complex concepts and contribute meaningfully to strategic discussions. Brownie points for: ⭐ Advanced proficiency in CRM platforms with sales pipelines, such as HubSpot, including experience with automation and reporting. ⭐ Proven ability to collaborate effectively with operations teams to drive cross-functional communication and process improvement. ⭐ Expertise in leveraging AI tools to enhance communication, summarize meetings, and streamline tasks, maximizing efficiency and productivity. ⭐ Exceptional ability to support high-pressure personalities while reinforcing focus, structure, and strategic alignment. ⭐ A track record of taking ownership beyond administrative tasks to identify and implement innovative solutions that improve systems and efficiency. What’s in it for you? 💰 Salary : $2500 - $3,000 per month 🕒 Full-time: Fully remote role 🌴 Paid Time Off : 25 Paid Time Off (PTO) days per year+ 6 U.S. Federal Holidays observed 🩺 Health insurance contribution 🎁 End-of-year bonus *Please note that this is a gross salary and that you are responsible for any tax-related procedures in your country of residence. We kindly ask you to apply only if you are happy to work remotely as an independent contractor. This is our typical hiring process - occasionally, it may include extra steps. For this role, JobRack is partnering with Ascend Logistics to find their next hire. We’ll handle all the screening and testing, so they see only the best-fit candidates - like you! 🔍 How to shine • Read the role details carefully. • Submit a thoughtful, high-quality application. • Stay responsive - we’ll keep you updated at every stage. ✨ Important notes • Apply only through JobRack; please don’t contact the company directly. • We expect a respectful hiring experience - any disrespect means instant disqualification. • This is a full-time, primary role (no freelancing or second jobs). ❓ New to remote work? Check out our handy FAQ: jobrack.eu/jobseeker-faq
Responsibilities
The Senior Executive Assistant will manage the CEO's calendar, inbox, and task management while preparing essential materials for engagements. They will also craft communications and collaborate with the operations team to improve processes.
Ascend Logistics- Senior Executive Assistant at JobRack
, , North Macedonia - Full Time
Skills Needed
Executive Assistant, Organizational Skills, Written Communication, Crm Tools, Sales Processes, Strategic Thinking, Attention To Detail, Proactive, Process Improvement, Time Management, Confidentiality, Business Acumen, Collaboration, Ai Tools, Task Management, Client Relations
Specialization
Candidates should have over 5 years of experience supporting C-level executives and possess strong organizational and communication skills. A deep understanding of sales processes and CRM tools is also required.
Experience Required
Minimum 5 year(s)
Executive Assistant to General Manager (12 month Role) at Commonwealth Bank
Sydney, New South Wales, Australia - Full Time
Skills Needed
Executive Assistant, Diary Management, Meeting Preparation, Event Coordination, Travel Arrangements, Hr Management, Financial Management, Communication, Attention To Detail, Customer Service, Proactive, Professionalism, Workflow Management, Flexibility, Stakeholder Management, Troubleshooting
Specialization
Candidates should have previous experience as an Executive Assistant, particularly in managing complex calendars and workflows. A high level of professionalism, attention to detail, and the ability to work under pressure are essential.
Experience Required
Minimum 2 year(s)
WEST PALM BEACH, FL FOUNDER SEEKING EXECUTIVE ASSISTANT/PERSONAL ASSISTANT! at The Nanny League, Inc.
Palm Beach, Florida, United States - Full Time
Skills Needed
Executive Assistant, Personal Assistant, Household Operations Director, Systems Driven, Asana, Budgeting, Vendor Management, Travel Logistics, Staff Oversight, Project Tracking, Financial Reporting, Research And Development, Confidentiality, Adaptability, Intuition, Discretion
Specialization
The ideal candidate must possess 10+ years of high-level Executive Assistant and/or Personal Assistant experience, with deep exposure to private household management and prior experience creating operational systems from scratch. Non-negotiable requirements include being highly intelligent, quick to learn, experienced with Asana, demonstrating household budgeting skills, and operating calmly under pressure with absolute confidentiality.
Experience Required
Minimum 10 year(s)
Executive Assistant & Business Operations Coordinator | Bilingual (Remote) at WACBD - Washington Center for Bleeding Disorders
Guayaquil, Guayas, Ecuador - Full Time
Skills Needed
Executive Assistant, Operations Management, Project Management, Communication, Organization, Problem Solving, Tech Savvy, Finance Tracking, Curiosity, Autonomy, Discretion
Specialization
Candidates should have over 3 years of experience in a similar role and proven experience working with founders or CEOs in fast-paced environments. Strong organizational skills and a tech-savvy mindset are essential.
Experience Required
Minimum 2 year(s)
Executive Assistant & Business Operations Coordinator | Bilingual (Remote) at WACBD - Washington Center for Bleeding Disorders
Buenos Aires, , Argentina - Full Time
Skills Needed
Executive Assistant, Operations Management, Project Management, Communication, Organization, Problem Solving, Tech Savvy, Finance Tracking, Curiosity, Autonomy, Discretion
Specialization
Candidates should have 3+ years of experience in a similar role and proven experience working with founders or CEOs. Strong organizational skills and a tech-savvy mindset are essential.
Experience Required
Minimum 2 year(s)
Executive Assistant Marketing VA (Influencer/Affiliate focus) (006-00484) at Hunt St
, , Philippines - Full Time
Skills Needed
Executive Assistant, Marketing, Virtual Assistant, Influencer Outreach, Affiliate Outreach, Instagram Research, Data Organization, Google Sheets, Attention To Detail, Online Research, Communication, Sop Following, Content Style Analysis, Prospect Compilation, Reporting
Specialization
Candidates must have at least three years of experience as an Executive Assistant Marketing VA with a focus on influencer/affiliate work, demonstrating strong online research skills and meticulous attention to detail. Required qualifications also include proficiency with Google Docs/Sheets and the ability to follow clear criteria while providing consistent summary reports.
Experience Required
Minimum 2 year(s)
Executive Assistant at Microscreen
South Bend, Indiana, United States - Full Time
Skills Needed
Administrative Tasks, Email Management, Meeting Coordination, Travel Arrangements, Minute Taking, Report Creation, Data Compilation, Research, Confidentiality, Office Systems, Record Management, Bookkeeping, Payroll, Hr Tasks, Stakeholder Relations, Workflow Improvement
Specialization
Candidates must possess a Bachelor's degree in Business Administration, Accounting, or Science, and demonstrate the ability to work independently or in a team in a fast-paced environment. Essential requirements include excellent organizational, interpersonal, and time management skills, along with proficiency in Microsoft Office.
Experience Required
Minimum 2 year(s)
Executive Assistant at Ocorian
Moka VCA, East, Moka, Mauritius - Full Time
Skills Needed
Administrative Support, Organizational Support, Travel Coordination, Calendar Management, Meeting Coordination, Information Pack Preparation, Agenda Creation, Minute Taking, Report Production, Research, Presentation Preparation, Invoice Coding, Expense Monitoring, Credit Card Reconciliation, Petty Cash Control, Ms Office Suite Proficiency
Specialization
Candidates must be educated to A level or equivalent, with a degree in Management or a relevant field being desirable. Essential requirements include extensive administrative experience in a busy office, demonstrated capability to handle multiple simultaneous projects, and the ability to work under pressure to meet deadlines.
Experience Required
Minimum 5 year(s)
Executive Assistant at Hasbro
Pawtucket, Rhode Island, United States - Full Time
Skills Needed
Scheduling, Calendar Management, Expense Processing, Travel Coordination, Communication, Problem Solving, Empathy, Organization, Attention To Detail, Tech Savvy, Project Management, Microsoft Office, Concur, Carlson Wagonlit, Technology Experience, Continuous Improvement
Specialization
Candidates should have demonstrated experience in technology or commercial organizations and a proven background as an executive assistant. Extensive knowledge of Microsoft Office applications and project management experience are also required.
Experience Required
Minimum 2 year(s)
Executive Assistant at FluidStack
New York, New York, United States - Full Time
Skills Needed
Calendar Management, Travel Planning, Logistics Coordination, Written Communication, Verbal Communication, Stakeholder Management, Attention To Detail, Task Tracking, Prioritization, Discretion, Judgment, Google Workspace, Microsoft, Slack, Zoom
Specialization
Candidates should have some experience supporting senior leaders, preferably in a fast-paced organization. Key qualifications include expert calendar management, strong travel planning skills, and excellent communication abilities.
Experience Required
Minimum 2 year(s)
Executive Assistant at Vinfen
Cambridge, Massachusetts, United States - Full Time
Skills Needed
Administrative Support, Managerial Support, Office Communications, Work Prioritization, Spreadsheet Reporting, Transcription, Database Maintenance, Recordkeeping, Correspondence Composition, Meeting Minutes Preparation, Calendar Management, Travel Coordination, Expense Tracking, Research Execution, Supervision, Client Support
Specialization
A minimum of an Associate's degree is required, though a Bachelor's degree in business management is preferred, coupled with seven to ten years of experience in an administrative support function. Experience may substitute for academic training in some circumstances.
Experience Required
Minimum 5 year(s)
Executive Assistant at ARC Health Partners
Independence, Ohio, United States - Full Time
Skills Needed
Corporate Governance, Contract Administration, Insurance Coordination, M&A Documentation, Administrative Functions, Organization, Detail Orientation, Deadline Management, Legal Document Management, Compliance Records, Document Execution, Travel Arrangements, Calendar Coordination, Office Management, Document Retention
Specialization
Candidates should possess 3 to 6+ years of experience in legal operations, corporate governance, compliance, or executive support, with an Associate or Bachelor's degree preferred. Essential qualifications include strong organization, detail orientation, discretion, and proficiency in Microsoft Office and document management systems.
Experience Required
Minimum 5 year(s)
Executive Assistant at FedEx
, , China - Full Time
Skills Needed
Secretarial Skills, Administrative Skills, Communication Skills, Organizational Skills, Time Management, Problem Solving, Attention To Detail, Multitasking
Specialization
Candidates should have a secondary education or equivalent and at least four years of experience in a secretarial or administrative role. The position requires strong organizational and communication skills.
Experience Required
Minimum 2 year(s)
Executive Assistant at Techno Consult
New York, New York, United States - Full Time
Skills Needed
Calendar Management, Travel Coordination, Logistics Coordination, Office Operations, Facility Management, Inventory Management, Vendor Management, Executive Support, Communication Skills, Discretion, Microsoft Office, Prioritization, Expense Reporting, Time Management, Detail Oriented, Proactive
Specialization
Candidates must possess over 5 years of experience supporting senior executives, including complex calendar and travel management, alongside experience in office operations and facilities coordination. The ideal applicant is highly organized, discreet, professional, and solutions-driven, capable of handling both business and personal matters.
Experience Required
Minimum 5 year(s)
Executive Assistant at NATO
Braine-l'Alleud, Wallonia, Belgium - Full Time
Skills Needed
Calendar Management, Meeting Coordination, Stakeholder Relationship Building, Communication Management, Task Prioritization, Confidentiality, Travel Arrangement, Distinguished Visitor Support, Action Tracking, Minute Taking, Documentation Management, Situational Awareness, Organizational Skills, Analytical Skills, Coordination Skills, Discretion
Specialization
Candidates must possess higher vocational training with 3 years of related experience, or a secondary educational qualification with 5 years of related experience. Essential requirements include strong coordination capabilities, proven ability to organize senior-level engagements, effective document management, excellent minute-taking skills, and the ability to operate independently in a fast-paced, multinational setting.
Experience Required
Minimum 2 year(s)
Executive Assistant at Aston Carter
Lake Forest, California, United States - Full Time
Skills Needed
Calendar Management, Travel Coordination, Email Triage, Board Meeting Coordination, Expense Reporting, Office Logistics, Ai Tool Proficiency, Confidentiality, Discretion, Stakeholder Interface, Contingency Planning, Workflow Automation, Systems Thinking, Judgment, Communication Skills, Organization
Specialization
Candidates must possess 7-10+ years of experience supporting a CEO or C-suite executive, demonstrating high proficiency with AI tools to enhance productivity. A Bachelor's Degree is required, and experience interfacing with private equity firms or outside investors is highly preferred.
Experience Required
Minimum 10 year(s)
Executive Assistant at Aston Carter
New York, New York, United States - Full Time
Skills Needed
Calendar Management, Administrative Support, Microsoft Office, Excel, Pivot Tables, V Look Ups, Data Manipulation, Data Linking, Organizational Skills, Communication, Follow Up Skills, Independent Operation, Data Analysis, Reporting, Liaison
Specialization
Candidates must possess over 5 years of executive administrative support experience, demonstrating proficiency in calendar management and advanced Microsoft Excel skills, including Pivot Tables and V Look Ups. A bachelor's degree and a detail-oriented, analytical mindset are also desired qualifications.
Experience Required
Minimum 5 year(s)
Executive Assistant at Aston Carter
Lake Forest, California, United States - Full Time
Skills Needed
Calendar Management, Travel Coordination, Email Triage, Board Meeting Coordination, Expense Reporting, Office Logistics, Ai Tools Proficiency, Confidentiality, Discretion, Stakeholder Interface, Contingency Planning, Workflow Automation, Systems Thinking, Judgment, Communication Skills
Specialization
Candidates must possess 7-10+ years of experience supporting a CEO or C-suite executive, demonstrating high proficiency with AI tools to enhance productivity. A Bachelor's Degree is required, and experience interfacing with private equity firms or outside investors is highly preferred.
Experience Required
Minimum 10 year(s)
Executive Assistant at Codman Academy Charter School
Boston, Massachusetts, United States - Full Time
Skills Needed
Clerical Tasks, Record Keeping, Policy Implementation, Public Relations, Communication, Filing, Copying, Faxing, Office Supply Management, Mail Supervision, Purchase Order Preparation, Point Of Sale, Transportation Coordination, Attendance Coordination, Student Registration, First Aid Administration
Specialization
The position requires the ability to handle complex clerical duties, maintain professional office standards, and coordinate various operational aspects including attendance, student records, and emergency procedures. Compensation is based on education level, with starting salaries varying from an Associate Degree with 1 year of experience to a Master's Degree with 12 years of experience.
Experience Required
Minimum 10 year(s)
Executive Assistant at Viking Therapeutics, Inc.
San Diego, California, United States - Full Time
Skills Needed
Calendar Management, Travel Coordination, Confidential Communications, Project Management, Liaison, Board Relations, Investor Relations, Event Coordination, Information Flow Management, Communication, Organization, Time Management, Independent Operation, Problem Solving, Decision Making, Adaptability
Specialization
Candidates must possess over 10 years of Executive Assistant experience supporting C-level executives, preferably within the biotech or life science industry, and a Bachelor's degree is preferred. Essential skills include advanced proficiency in Microsoft Office Suite and collaboration tools, extreme attention to detail, strong interpersonal and organizational abilities, and the capacity to work independently under pressure in a fast-paced, regulated environment.
Experience Required
Minimum 10 year(s)