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Executive Assistant Jobs overseas

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Personal Assistant / Secretary for the Department of Endocrinology & Diabet at St Vincents Health Australia Group Support Services
Melbourne, Victoria, Australia - Full Time
Skills Needed
Administration, Personal Assistant, Executive Assistant, Microsoft Office, Medical Terminology, Financial Support, Clinical Support, Document Management, Reporting, Correspondence Coordination, Information Management
Specialization
Candidates should have knowledge of the health environment, proficiency in Microsoft Office, and familiarity with medical terminology. Previous experience as a Personal or Executive Assistant and a Certificate IV in Business Administration are desired.
Experience Required
Minimum 2 year(s)
Executive Assistant/Admin Assistant at BNY
London, England, United Kingdom - Full Time
Skills Needed
Diary Management, Travel Coordination, Expense Reporting, Microsoft 365, Virtual Collaboration Tools, Communication Skills, Problem Solving, Attention To Detail, Prioritization, Mi Reporting, Administrative Support, Executive Support
Specialization
A bachelor's degree or equivalent experience is preferred, along with proficiency in Microsoft 365 and virtual collaboration tools. Candidates must demonstrate strong judgment, the ability to meet tight deadlines, and advanced problem-solving skills.
Experience Required
Minimum 2 year(s)
Executive Assistant / Team Assistant at Jefferies
Hong Kong, Hong Kong Island, Hong Kong S.A.R. - Full Time
Skills Needed
Executive Support, Calendar Management, Travel Arrangements, Expense Reporting, Concur, Microsoft Word, Microsoft Excel, Microsoft Powerpoint, Communication, Professionalism, Integrity, Time Management, Prioritization, Teamwork, Attention To Detail
Specialization
Candidates should have approximately 5+ years of experience, preferably in an Executive Assistant role within the banking or financial services sector. Proficiency in Microsoft Office suite and Concur is required, along with excellent command of English and Chinese.
Experience Required
Minimum 5 year(s)
Assistant Executive Director at ViaQuest
Columbus, Ohio, United States - Full Time
Skills Needed
Personnel Management, Financial Oversight, Quality Assurance, Service Delivery Coordination, System Of Supports Management, Regional Oversight
Specialization
Requires a four-year degree in social services or a related field and previous management or Director-level experience. Extensive experience in the field of developmental disabilities and a willingness to travel are essential.
Experience Required
Minimum 5 year(s)
Executive/Personal Assistant at LARSON MOTORS INC
Fife, Washington, United States - Full Time
Skills Needed
Executive Support, Personal Assistance, Calendar Management, Time Management, Communication, Discretion, Multitasking, Problem Solving, Microsoft Office Suite, Data Entry, Expense Tracking, Travel Coordination, Organizational Skills, Adaptability, Professionalism, Attention To Detail
Specialization
Candidates must have proven experience as an executive or personal assistant and proficiency in Microsoft Office Suite. Strong communication skills and the ability to remain composed in a fast-paced environment are essential.
Experience Required
Minimum 2 year(s)
Executive Assistant (C-Suite) at Eagle Rock Properties
New York, New York, United States - Full Time
Skills Needed
Calendar Management, Communication, Travel Coordination, Presentation Support, Research, Expense Reporting, Administrative Operations, Microsoft Office Suite, Video Calls, Chatgpt, Ai Tools, Crm, Investor Portal, Discretion, Organization, Detail Oriented
Specialization
Candidates must have 3+ years of experience supporting senior executives, preferably in real estate or private equity. Proficiency in Microsoft Office, strong communication skills, and the ability to handle confidential information with discretion are required.
Experience Required
Minimum 2 year(s)
Executive Personal Assistant at Go! Retail Group
Austin, Texas, United States - Full Time
Skills Needed
Executive Support, Calendar Management, Travel Planning, Expense Reporting, Communication, Time Management, Attention To Detail, Confidentiality, Microsoft Office, Excel, Project Management, Research, Organizational Skills, Problem Solving, Interpersonal Skills, Accounting
Specialization
Candidates must have at least 5 years of experience in C-level executive administration and possess expert-level proficiency in Microsoft Office. The role requires a self-starter with exceptional organizational skills, the ability to work under pressure, and a high level of professionalism.
Experience Required
Minimum 5 year(s)
Assistant Executive Director at Cedar Creek of Bloomington Memory Care
Crown Point, Indiana, United States - Full Time
Skills Needed
Leadership, Financial Management, Operations Management, Staff Supervision, Customer Service, Budgeting, Payroll Administration, Conflict Resolution, Regulatory Compliance, Microsoft Office Suite, Accounts Receivable, Accounts Payable, Resident Relations, Onboarding, Training, Reporting
Specialization
Candidates must have at least two years of managerial experience in a senior care community and possess strong leadership and organizational skills. A bachelor's degree in a related field and relevant certifications are preferred but not required.
Experience Required
Minimum 2 year(s)
Assistant Executive Director at Grand Villa of Palm Bay
Palm Bay, Florida, United States - Full Time
Skills Needed
Healthcare Administration, Staff Management, Regulatory Compliance, Budgeting, Quality Assurance, Interpersonal Communication, Leadership, Senior Care, Performance Evaluation, Resource Allocation
Specialization
Requires prior experience in healthcare or senior living administration with strong leadership and communication skills. A bachelor's degree in healthcare administration or business is preferred.
Experience Required
Minimum 5 year(s)
Executive/Personal Assistant at Gage Marine Corporation
Williams Bay, Wisconsin, United States - Full Time
Skills Needed
Organizational Skills, Time Management, Communication, Calendar Management, Travel Coordination, Discretion, Confidentiality, Problem Solving, Attention To Detail, Budgeting, Financial Management, Report Preparation, Presentation Preparation, Record Keeping, Office Administration
Specialization
Candidates must have a minimum of 3 years of experience in a similar dual Executive/Personal Assistant role, demonstrating exceptional organizational and time management skills. Proficiency in PC and Microsoft Office applications, strong communication abilities, and the capacity to handle sensitive information with utmost confidentiality are essential.
Experience Required
Minimum 2 year(s)
Assistant Executive Director at Cedar Creek of Bloomington Memory Care
Lawrence, Kansas, United States - Full Time
Skills Needed
Leadership, Financial Management, Operations Management, Staff Supervision, Customer Service, Budgeting, Accounts Receivable, Accounts Payable, Payroll Administration, Regulatory Compliance, Conflict Resolution, Microsoft Office Suite, Communication, Organizational Skills, Resident Relations
Specialization
Candidates must have at least two years of managerial experience in a senior care community, with a bachelor's degree in a related field preferred. Proficiency in accounting functions and Microsoft Office Suite is required, along with strong leadership and organizational capabilities.
Experience Required
Minimum 2 year(s)
Graduate Executive Assistant at Datacom
Christchurch, Canterbury, New Zealand - Full Time
Skills Needed
Calendar Management, Meeting Coordination, Executive Support, Microsoft Office, Professional Communication, Document Preparation, Event Planning, Expense Processing, Time Sheet Approval, Stakeholder Management
Specialization
Candidates should be curious, adaptable, and eager to learn with a strong team-player attitude. Excellent communication skills and a passion for self-learning are essential, while a degree is not required.
Executive Assistant Associate at PepsiCola Bottling Company of New York Inc
Krakow, Lesser Poland Voivodeship, Poland - Full Time
Skills Needed
Executive Support, Calendar Management, Travel Planning, Expense Processing, Meeting Coordination, Communication Skills, Problem Solving, Organization, Prioritization, Ms Office, Outlook, Egencia, Concur, Attention To Detail, Confidentiality, Stakeholder Management
Specialization
Candidates must have 1–3 years of experience in executive or operational support and possess fluent English communication skills. Proficiency in MS Office and executive support tools like Egencia and Concur is required, along with strong organizational and problem-solving abilities.
Executive Assistant - Inquiry at Candidate Experience Site - Department of Internal Affairs
Wellington, Wellington, New Zealand - Full Time
Skills Needed
Executive Secretarial Support, Board Secretariat, Governance Frameworks, Risk Management, Stakeholder Engagement, Project Oversight, Minute Taking, Agenda Preparation, Action Tracking, Public Sector Experience, Relationship Building, Prioritization
Specialization
Proven success as an Executive Assistant to senior leaders, preferably in the public sector, with experience in governance frameworks. Requires exceptional communication skills and the ability to produce board papers and manage risk registers.
Experience Required
Minimum 5 year(s)
Mid-Level Executive Assistant at US Federal Solutions
Washington, Virginia, United States - Full Time
Skills Needed
Secretariat Support, Executive Level Support, Records Management, Correspondence Management, Task Management, Action Item Tracking, Document Review, Meeting Coordination, Minute Taking, Workflow Management, Sharepoint, Foia Support, Quality Control, Written Communication, Verbal Communication, Discretion
Specialization
Candidates must possess an active TS/SCI clearance and a minimum of two years of experience providing executive or secretariat-level administrative support within a federal or DoD headquarters environment. Strong proficiency in drafting high-quality official correspondence, tracking suspense items, and using task management systems like TMT is required.
Experience Required
Minimum 2 year(s)
Full Time Executive Assistant at DiCello Levitt LLP
Mentor, Ohio, United States - Full Time
Skills Needed
Executive Support, Calendar Management, Communication, Confidentiality, Microsoft Office, Outlook, Teams, Word, Powerpoint, Excel, Time Management, Prioritization, Problem Solving, Legal Billing, Document Management, Case Management
Specialization
Candidates must have five or more years of experience supporting senior leaders, preferably in a law firm environment. Proficiency in Microsoft Office and the ability to handle confidential information with discretion are essential.
Experience Required
Minimum 5 year(s)
Executive Assistant – COO/CEO at Catholic Charities of San Bernardino and Riverside Counties
Lansing, Michigan, United States - Full Time
Skills Needed
Executive Support, Calendar Management, Board Governance, Meeting Minutes, Policy Management, Compliance Coordination, Microsoft Office, Google Workspace, Digital File Management, Project Coordination, Professional Communication, Confidentiality, Problem Solving, Relationship Building, Administrative Support, Organizational Skills
Specialization
Requires 3-5 years of administrative or executive support experience, preferably within a nonprofit environment. Must possess strong writing skills, proficiency in digital productivity tools, and a high level of discretion.
Experience Required
Minimum 2 year(s)
Assistant Executive Director at KORU HEALTH LLC
Mequon, Wisconsin, United States - Full Time
Skills Needed
Resident Care Management, Occupancy Marketing, Budget Management, Staff Supervision, Regulatory Compliance, Conflict Resolution, Strategic Planning, Healthcare Administration, Financial Oversight, Hr Compliance, Facility Management, Decision Making, Team Leadership, Communication, Planning And Organizing, Customer Relationship Management
Specialization
Requires a Bachelor's degree in Healthcare Administration or Nursing, with a preference for previous Assisted Living experience and supervisory skills. Must possess a Healthcare Administration certification or RN licensure and knowledge of WI State Chapter DHS 83 and 89 guidelines.
Experience Required
Minimum 5 year(s)
Strategic Executive Assistant at HMSA
Honolulu, Hawaii, United States - Full Time
Skills Needed
Executive Support, Calendar Management, Strategic Planning, Project Management, Stakeholder Liaison, Travel Coordination, Confidentiality, Microsoft Office, Communication Skills, Time Management, Data Interpretation, Administrative Processes, Expense Reporting, Onboarding, Meeting Coordination, Problem Solving
Specialization
Requires an associate degree and at least three years of related experience or an equivalent combination of education and experience. Must possess strong interpersonal skills and proficiency in Microsoft Office applications.
Experience Required
Minimum 2 year(s)
Executive Assistant III - SOM at Kaiser Permanente
Pasadena, California, United States - Full Time
Skills Needed
Executive Support, Calendar Management, Travel Coordination, Confidentiality, Event Planning, Project Coordination, Data Entry, Interpersonal Skills, Computer Literacy, Customer Experience, Meeting Facilitation, Report Writing
Specialization
Requires a high school diploma and at least three years of administrative support experience, or a combination of education and leadership support experience. Preferred candidates have experience in healthcare, higher education, or research settings and have interacted with senior leadership.
Experience Required
Minimum 2 year(s)
Personal Assistant / Secretary for the Department of Endocrinology & Diabet at St Vincents Health Australia Group Support Services
Melbourne, Victoria, Australia -
Full Time

Start Date

Immediate

Expiry Date

24 Aug, 26

Salary

73811.92

Posted On

26 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

No

Skills

Administration, Personal Assistant, Executive Assistant, Microsoft Office, Medical Terminology, Financial Support, Clinical Support, Document Management, Reporting, Correspondence Coordination, Information Management

Industry

Hospitals and Health Care

Description
Job Description: • Excellent benefits including salary packaging • Fitzroy location • Full time, Permanent position available! About the Role You will provide high level of administration and support to the Department of Diabetes & Endocrinology and to act as a Personal Assistant to the director (or in his absence to the deputy Director) within the policies, procedures and values of the organisation. You will support the Director and the Diabetes & Endocrinology Manager You will provide administrative, financial and clinical support to the Director and the team You will manage business documentation and reporting for the department by coordinating the flow of correspondence, monitoring incoming correspondence and manage hospital systems to ensure the flow of document preparation You will ensure that the systems to manage information are highly functional, confidential and meet the needs of the Health Service The salary for the position ranges from HS2 - HS21 ($66,768 - $73,811.92 per annum). Your Contribution Required knowledge and experience are desirable for the following: Knowledge of health environment Highly proficient computer skills (Advanced skill in Microsoft Office Packages) Medical terminology Previous experience as a Personal Assistant/ Executive Assistant Certificate IV in Business Administration (desirable) Current National criminal history check will be required, or willing to obtain What we Offer • A focus on wellbeing initiatives, with regular events and programs • Confidential, solutions-focused employee counselling • A healthy work/life balance encouraged. Full time employment comes with a monthly Accrued Day Off (additional day off per month!) • Ability to join Fitness Passport - Your pass to an extensive choice of fitness facilities • Salary Packaging – Increase your take home pay! • In the heart of Fitzroy, CBD at our doorstep, close to some of Melbourne’s best cafes, public transport and lots of carparks • Discounts and Promotions always available through our Foundation • Regular opportunities for professional development to assist you to reach your career goals • Culture of continuous improvement About Diabetes & Endocrinology Department The SVHM Department of Endocrinology provides inpatient and outpatient care, and consultative services on clinical problems related to diabetes mellitus, general endocrinology, pituitary disorders and metabolic bone disease. It is staffed by a full time Director, a part-time Deputy Director, 18 part time endocrinologists, an endocrine nurse, and a manager of diabetes education services, six diabetes educators, three clinical trial coordinators, two research scientists, three advanced trainee registrars and a resident. The Department actively participates in the teaching program for medical undergraduates, residents and registrars enrolled in advanced training, in clinical and laboratory research in topics related to diabetes mellitus, pituitary disorders, and metabolic bone diseases. Our work is carried out in close liaison with other SVHM units, including the neurosurgery unit, the endocrine surgery unit, the renal unit and the nuclear medicine department. Working at St Vincent’s St Vincent’s Hospital Melbourne (SVHM) is a leading teaching, research and tertiary health service. SVHM provides a diverse range of adult clinical services and is driven by values of Compassion, Justice, Integrity and Excellence. Application Please attach your resume and cover letter to your application. Shortlisting for this position will commence immediately. We encourage you to apply promptly as the advertisement may close early should a suitable applicant be sourced. We encourage applications from people of all backgrounds and abilities. Inclusion is essential to our mission and diversity reflects the community we serve. Please visit our website, for further information regarding our Aboriginal and Torres Strait Islander Employment at SVHM. SVHA has a duty of care under work health and safety legislation to eliminate and/or control the risk of transmission of vaccine preventable diseases in healthcare settings. You may therefore be required to undergo mandatory immunisations/vaccinations (including flu vaccinations). This position is subject to a Victorian government direction regarding vaccination against COVID-19. Successful applicants must meet these vaccination requirements. Please contact us if you would like to know more. Closing Date: 25 June 2026 11:59pm Reconciliation Action Plan: At St Vincent's we acknowledge the importance of creating a work environment that is welcoming, safe, equitable and inclusive for Aboriginal and/or Torres Strait Islander Employees. As part of our Commitment to Reconciliation and Closing the Gap in employment related outcomes, we encourage applications from Aboriginal and Torres Strait Islander Peoples. For further information, visit https://www.svha.org.au/about-us/reconciliation or get in contact at indigenouscareers@svha.org.au View Reconciliation Action Plan Code of Conduct: View Code of Conduct Set up Job Alerts to see future opportunities that interest you. New users can click Create Account from the Sign-in screen. St Vincent’s Health Australia has been serving Australians with compassionate health and aged care since our first hospital was established in Sydney in 1857. Founded by the Sisters of Charity more than 180 years ago, St Vincent’s is a clinical, research and education leader delivering private hospital, public hospital and aged care services across NSW, VIC and QLD. Our founder, Mary Aikenhead’s vision, commitment and inspiration lives on in us and the work we do. From modest beginnings, St Vincent’s Health Australia is today the nation’s largest not-for-profit health and aged care provider, offering services in Queensland, New South Wales and Victoria, including public and private hospitals and aged care facilities. The St Vincent’s family comprises 22,000 outstanding nurses, researchers, cooks, doctors, executives, administrators, cleaners, volunteers and more. Click Forgot your password? from the Sign-in screen and follow the instructions to reset.
Responsibilities
Provide high-level administrative, financial, and clinical support to the Department of Diabetes & Endocrinology and the Director. Manage business documentation, reporting, and correspondence flow while ensuring information systems remain functional and confidential.
Personal Assistant / Secretary for the Department of Endocrinology & Diabet at St Vincents Health Australia Group Support Services
Melbourne, Victoria, Australia - Full Time
Skills Needed
Administration, Personal Assistant, Executive Assistant, Microsoft Office, Medical Terminology, Financial Support, Clinical Support, Document Management, Reporting, Correspondence Coordination, Information Management
Specialization
Candidates should have knowledge of the health environment, proficiency in Microsoft Office, and familiarity with medical terminology. Previous experience as a Personal or Executive Assistant and a Certificate IV in Business Administration are desired.
Experience Required
Minimum 2 year(s)
Executive Assistant/Admin Assistant at BNY
London, England, United Kingdom - Full Time
Skills Needed
Diary Management, Travel Coordination, Expense Reporting, Microsoft 365, Virtual Collaboration Tools, Communication Skills, Problem Solving, Attention To Detail, Prioritization, Mi Reporting, Administrative Support, Executive Support
Specialization
A bachelor's degree or equivalent experience is preferred, along with proficiency in Microsoft 365 and virtual collaboration tools. Candidates must demonstrate strong judgment, the ability to meet tight deadlines, and advanced problem-solving skills.
Experience Required
Minimum 2 year(s)
Executive Assistant / Team Assistant at Jefferies
Hong Kong, Hong Kong Island, Hong Kong S.A.R. - Full Time
Skills Needed
Executive Support, Calendar Management, Travel Arrangements, Expense Reporting, Concur, Microsoft Word, Microsoft Excel, Microsoft Powerpoint, Communication, Professionalism, Integrity, Time Management, Prioritization, Teamwork, Attention To Detail
Specialization
Candidates should have approximately 5+ years of experience, preferably in an Executive Assistant role within the banking or financial services sector. Proficiency in Microsoft Office suite and Concur is required, along with excellent command of English and Chinese.
Experience Required
Minimum 5 year(s)
Assistant Executive Director at ViaQuest
Columbus, Ohio, United States - Full Time
Skills Needed
Personnel Management, Financial Oversight, Quality Assurance, Service Delivery Coordination, System Of Supports Management, Regional Oversight
Specialization
Requires a four-year degree in social services or a related field and previous management or Director-level experience. Extensive experience in the field of developmental disabilities and a willingness to travel are essential.
Experience Required
Minimum 5 year(s)
Executive/Personal Assistant at LARSON MOTORS INC
Fife, Washington, United States - Full Time
Skills Needed
Executive Support, Personal Assistance, Calendar Management, Time Management, Communication, Discretion, Multitasking, Problem Solving, Microsoft Office Suite, Data Entry, Expense Tracking, Travel Coordination, Organizational Skills, Adaptability, Professionalism, Attention To Detail
Specialization
Candidates must have proven experience as an executive or personal assistant and proficiency in Microsoft Office Suite. Strong communication skills and the ability to remain composed in a fast-paced environment are essential.
Experience Required
Minimum 2 year(s)
Executive Assistant (C-Suite) at Eagle Rock Properties
New York, New York, United States - Full Time
Skills Needed
Calendar Management, Communication, Travel Coordination, Presentation Support, Research, Expense Reporting, Administrative Operations, Microsoft Office Suite, Video Calls, Chatgpt, Ai Tools, Crm, Investor Portal, Discretion, Organization, Detail Oriented
Specialization
Candidates must have 3+ years of experience supporting senior executives, preferably in real estate or private equity. Proficiency in Microsoft Office, strong communication skills, and the ability to handle confidential information with discretion are required.
Experience Required
Minimum 2 year(s)
Executive Personal Assistant at Go! Retail Group
Austin, Texas, United States - Full Time
Skills Needed
Executive Support, Calendar Management, Travel Planning, Expense Reporting, Communication, Time Management, Attention To Detail, Confidentiality, Microsoft Office, Excel, Project Management, Research, Organizational Skills, Problem Solving, Interpersonal Skills, Accounting
Specialization
Candidates must have at least 5 years of experience in C-level executive administration and possess expert-level proficiency in Microsoft Office. The role requires a self-starter with exceptional organizational skills, the ability to work under pressure, and a high level of professionalism.
Experience Required
Minimum 5 year(s)
Assistant Executive Director at Cedar Creek of Bloomington Memory Care
Crown Point, Indiana, United States - Full Time
Skills Needed
Leadership, Financial Management, Operations Management, Staff Supervision, Customer Service, Budgeting, Payroll Administration, Conflict Resolution, Regulatory Compliance, Microsoft Office Suite, Accounts Receivable, Accounts Payable, Resident Relations, Onboarding, Training, Reporting
Specialization
Candidates must have at least two years of managerial experience in a senior care community and possess strong leadership and organizational skills. A bachelor's degree in a related field and relevant certifications are preferred but not required.
Experience Required
Minimum 2 year(s)
Assistant Executive Director at Grand Villa of Palm Bay
Palm Bay, Florida, United States - Full Time
Skills Needed
Healthcare Administration, Staff Management, Regulatory Compliance, Budgeting, Quality Assurance, Interpersonal Communication, Leadership, Senior Care, Performance Evaluation, Resource Allocation
Specialization
Requires prior experience in healthcare or senior living administration with strong leadership and communication skills. A bachelor's degree in healthcare administration or business is preferred.
Experience Required
Minimum 5 year(s)
Executive/Personal Assistant at Gage Marine Corporation
Williams Bay, Wisconsin, United States - Full Time
Skills Needed
Organizational Skills, Time Management, Communication, Calendar Management, Travel Coordination, Discretion, Confidentiality, Problem Solving, Attention To Detail, Budgeting, Financial Management, Report Preparation, Presentation Preparation, Record Keeping, Office Administration
Specialization
Candidates must have a minimum of 3 years of experience in a similar dual Executive/Personal Assistant role, demonstrating exceptional organizational and time management skills. Proficiency in PC and Microsoft Office applications, strong communication abilities, and the capacity to handle sensitive information with utmost confidentiality are essential.
Experience Required
Minimum 2 year(s)
Assistant Executive Director at Cedar Creek of Bloomington Memory Care
Lawrence, Kansas, United States - Full Time
Skills Needed
Leadership, Financial Management, Operations Management, Staff Supervision, Customer Service, Budgeting, Accounts Receivable, Accounts Payable, Payroll Administration, Regulatory Compliance, Conflict Resolution, Microsoft Office Suite, Communication, Organizational Skills, Resident Relations
Specialization
Candidates must have at least two years of managerial experience in a senior care community, with a bachelor's degree in a related field preferred. Proficiency in accounting functions and Microsoft Office Suite is required, along with strong leadership and organizational capabilities.
Experience Required
Minimum 2 year(s)
Graduate Executive Assistant at Datacom
Christchurch, Canterbury, New Zealand - Full Time
Skills Needed
Calendar Management, Meeting Coordination, Executive Support, Microsoft Office, Professional Communication, Document Preparation, Event Planning, Expense Processing, Time Sheet Approval, Stakeholder Management
Specialization
Candidates should be curious, adaptable, and eager to learn with a strong team-player attitude. Excellent communication skills and a passion for self-learning are essential, while a degree is not required.
Executive Assistant Associate at PepsiCola Bottling Company of New York Inc
Krakow, Lesser Poland Voivodeship, Poland - Full Time
Skills Needed
Executive Support, Calendar Management, Travel Planning, Expense Processing, Meeting Coordination, Communication Skills, Problem Solving, Organization, Prioritization, Ms Office, Outlook, Egencia, Concur, Attention To Detail, Confidentiality, Stakeholder Management
Specialization
Candidates must have 1–3 years of experience in executive or operational support and possess fluent English communication skills. Proficiency in MS Office and executive support tools like Egencia and Concur is required, along with strong organizational and problem-solving abilities.
Executive Assistant - Inquiry at Candidate Experience Site - Department of Internal Affairs
Wellington, Wellington, New Zealand - Full Time
Skills Needed
Executive Secretarial Support, Board Secretariat, Governance Frameworks, Risk Management, Stakeholder Engagement, Project Oversight, Minute Taking, Agenda Preparation, Action Tracking, Public Sector Experience, Relationship Building, Prioritization
Specialization
Proven success as an Executive Assistant to senior leaders, preferably in the public sector, with experience in governance frameworks. Requires exceptional communication skills and the ability to produce board papers and manage risk registers.
Experience Required
Minimum 5 year(s)
Mid-Level Executive Assistant at US Federal Solutions
Washington, Virginia, United States - Full Time
Skills Needed
Secretariat Support, Executive Level Support, Records Management, Correspondence Management, Task Management, Action Item Tracking, Document Review, Meeting Coordination, Minute Taking, Workflow Management, Sharepoint, Foia Support, Quality Control, Written Communication, Verbal Communication, Discretion
Specialization
Candidates must possess an active TS/SCI clearance and a minimum of two years of experience providing executive or secretariat-level administrative support within a federal or DoD headquarters environment. Strong proficiency in drafting high-quality official correspondence, tracking suspense items, and using task management systems like TMT is required.
Experience Required
Minimum 2 year(s)
Full Time Executive Assistant at DiCello Levitt LLP
Mentor, Ohio, United States - Full Time
Skills Needed
Executive Support, Calendar Management, Communication, Confidentiality, Microsoft Office, Outlook, Teams, Word, Powerpoint, Excel, Time Management, Prioritization, Problem Solving, Legal Billing, Document Management, Case Management
Specialization
Candidates must have five or more years of experience supporting senior leaders, preferably in a law firm environment. Proficiency in Microsoft Office and the ability to handle confidential information with discretion are essential.
Experience Required
Minimum 5 year(s)
Executive Assistant – COO/CEO at Catholic Charities of San Bernardino and Riverside Counties
Lansing, Michigan, United States - Full Time
Skills Needed
Executive Support, Calendar Management, Board Governance, Meeting Minutes, Policy Management, Compliance Coordination, Microsoft Office, Google Workspace, Digital File Management, Project Coordination, Professional Communication, Confidentiality, Problem Solving, Relationship Building, Administrative Support, Organizational Skills
Specialization
Requires 3-5 years of administrative or executive support experience, preferably within a nonprofit environment. Must possess strong writing skills, proficiency in digital productivity tools, and a high level of discretion.
Experience Required
Minimum 2 year(s)
Assistant Executive Director at KORU HEALTH LLC
Mequon, Wisconsin, United States - Full Time
Skills Needed
Resident Care Management, Occupancy Marketing, Budget Management, Staff Supervision, Regulatory Compliance, Conflict Resolution, Strategic Planning, Healthcare Administration, Financial Oversight, Hr Compliance, Facility Management, Decision Making, Team Leadership, Communication, Planning And Organizing, Customer Relationship Management
Specialization
Requires a Bachelor's degree in Healthcare Administration or Nursing, with a preference for previous Assisted Living experience and supervisory skills. Must possess a Healthcare Administration certification or RN licensure and knowledge of WI State Chapter DHS 83 and 89 guidelines.
Experience Required
Minimum 5 year(s)
Strategic Executive Assistant at HMSA
Honolulu, Hawaii, United States - Full Time
Skills Needed
Executive Support, Calendar Management, Strategic Planning, Project Management, Stakeholder Liaison, Travel Coordination, Confidentiality, Microsoft Office, Communication Skills, Time Management, Data Interpretation, Administrative Processes, Expense Reporting, Onboarding, Meeting Coordination, Problem Solving
Specialization
Requires an associate degree and at least three years of related experience or an equivalent combination of education and experience. Must possess strong interpersonal skills and proficiency in Microsoft Office applications.
Experience Required
Minimum 2 year(s)
Executive Assistant III - SOM at Kaiser Permanente
Pasadena, California, United States - Full Time
Skills Needed
Executive Support, Calendar Management, Travel Coordination, Confidentiality, Event Planning, Project Coordination, Data Entry, Interpersonal Skills, Computer Literacy, Customer Experience, Meeting Facilitation, Report Writing
Specialization
Requires a high school diploma and at least three years of administrative support experience, or a combination of education and leadership support experience. Preferred candidates have experience in healthcare, higher education, or research settings and have interacted with senior leadership.
Experience Required
Minimum 2 year(s)