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Executive Assistant Jobs overseas

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Executive Assistant at Cristcot
Austin, Texas, United States - Full Time
Skills Needed
Organizational Skills, Time Management, Microsoft Office Suite, Virtual Collaboration Platforms, Discretion, Emotional Intelligence, Problem Solving, Flexibility, Administrative Support, Communication, Project Management, Attention To Detail, Travel Coordination, File Management, Strategic Initiatives, Confidentiality
Specialization
Candidates should have a high school diploma or associate degree with administrative experience, preferably a bachelor's degree. A minimum of 3-5 years in a pharmaceutical or biotech environment supporting C-suite executives is required.
Experience Required
Minimum 2 year(s)
Executive Assistant at Blue Origin
Seattle, Washington, USA - Full Time
Skills Needed
Interpersonal Skills, Communication Skills, Asylum, Excel, Visio, Powerpoint, Outlook, Discretion, Microsoft Office, Acrobat
Qualification
Diploma
Experience Required
Minimum 2 year(s)
Executive Assistant at Lambert Nemec Group
Winnipeg, MB, Canada - Full Time
Skills Needed
Sensitive Information, Discretion, Collaborative Environment, Executive Support, Microsoft Office
Qualification
Graduate
Experience Required
Minimum 5 year(s)
Executive Assistant at Transat AT
Montreal, Quebec, Canada - Full Time
Skills Needed
Executive Support, Calendar Management, Communication Skills, Ms Office Suite, Organizational Skills, Time Management, Bilingual Communication, Customer Service, Document Preparation, Travel Coordination, Expense Reporting, Project Management, Confidentiality, Initiative, Decision Making, Attention To Detail, Resourcefulness
Specialization
Candidates should have a Bachelor's degree or College Diploma and a minimum of eight years of experience working with an executive. Proficiency in MS Office Suite and excellent bilingual communication skills in French and English are essential.
Experience Required
Minimum 10 year(s)
Executive Assistant at Graybar
Halifax, NS, Canada - Full Time
Skills Needed
Reporting, Writing, Computer Skills, Internal Controls, Solver, Secondary Education
Specialization
Administration or business an asset
Qualification
Diploma
Experience Required
Minimum 5 year(s)
Executive Assistant at BH Properties
Los Angeles, CA 90025, USA - Full Time
Skills Needed
Vendors, Excel, Outlook, Powerpoint
Qualification
Graduate
Executive Assistant at College of Physicians and Surgeons of Nova Scotia
Bedford, NS, Canada - Full Time
Skills Needed
Discretion, Communication Skills, Executive Leadership, Secondary Education, Public Policy, Executive Support, Operations
Specialization
Healthcare administration business public policy or a related field preferred
Qualification
Diploma
Experience Required
Minimum 10 year(s)
Executive Assistant at Duly Health and Care
Downers Grove, IL 60515, USA - Full Time
Skills Needed
Excel, Interpersonal Skills, Powerpoint, Outlook, Communication Skills, Sharepoint, Discretion, Microsoft Office
Qualification
Graduate
Experience Required
Minimum 6 year(s)
Executive Assistant at ServiceNow
Addison, Texas, United States - Full Time
Skills Needed
Executive Support, Calendar Management, Travel Coordination, Communication Skills, Ai Integration, Problem Solving, Expense Reporting, Confidentiality, Microsoft Office, Zoom, Box, Concur, Google Docs, Organizational Skills, Project Management, Interpersonal Skills, Positive Attitude
Specialization
Candidates should have over 10 years of experience supporting VP-level executives and demonstrate exceptional organizational and communication skills. A professional demeanor and proficiency in various software tools are also required.
Experience Required
Minimum 10 year(s)
Executive Assistant at Department of Logistics and Infrastructure
Katherine, Northern Territory, Australia - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Executive Assistant at Janice Otremba Coaching Consulting Ltd
Kamloops, BC V2C 2B3, Canada - Full Time
Skills Needed
Good Communication Skills
Specialization
Aec / dep or skilled trade certificate (preferred)
Qualification
Trade Certificate
Experience Required
Minimum 3 year(s)
Executive Assistant at Meridian Energy
Wellington, Wellington, New Zealand - Full Time
Skills Needed
Exceptional Written And Oral Communication Skills, Strong Interpersonal And Relationship Building Ability, Proven Administrative And Organisational Skills, Excellent Time Management, Multitasking, High Proficiency In Microsoft Office Suite, Discretion And Professionalism, Commitment To Meridian’s Values
Specialization
Exceptional written and oral communication skills are required. Candidates should also have strong interpersonal abilities and proven administrative skills.
Experience Required
Minimum 2 year(s)
Executive Assistant at Jewish Long Beach
Long Beach, CA 90815, USA - Full Time
Skills Needed
Customer Service Skills, Computer Skills, Availability, Documentation Practices, Communication Skills, Outlook, Excel, Powerpoint, Discretion
Qualification
Diploma
Executive Assistant at Metlakatla Development Corporation
Prince Rupert, BC, Canada - Full Time
Skills Needed
Discretion, Reliability, Excel, Management Skills, Powerpoint, Administrative Assistance, Political Science, Public Administration, Cultural Competency, Microsoft Office, Confidentiality, Accountability, Outlook, Access, Communication Skills
Specialization
Administration, Public Administration, Political Science
Qualification
Diploma
executive assistant at Pioneer Cruises
London, ON N6B 1V7, Canada - Full Time
Skills Needed
Good Communication Skills
Specialization
Secondary (high) school graduation certificate
Qualification
Trade Certificate
Experience Required
Minimum 1 year(s)
Executive Assistant at Mail Box Smart Services LLC
Abu Dhabi, , United Arab Emirates - Full Time
Skills Needed
Computer Skills, Communication Skills, Powerpoint, Excel, Outlook, English
Qualification
Graduate
Executive Assistant at Anglican Care
Newcastle NSW 2300, , Australia - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Experience Required
Minimum 5 year(s)
Executive Assistant at Sense
Birmingham B29 6NA, , United Kingdom - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Executive Assistant at Northland Power
Toronto, ON M4V 3A1, Canada - Full Time
Skills Needed
Discretion, Interpersonal Skills
Qualification
Graduate
Executive Assistant at Dulcedo Management
Remote, British Columbia, Canada - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Experience Required
Minimum 6 year(s)
Executive Assistant at Cristcot
Austin, Texas, United States -
Full Time

Start Date

Immediate

Expiry Date

29 Jan, 26

Salary

0.0

Posted On

31 Oct, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

No

Skills

Organizational Skills, Time Management, Microsoft Office Suite, Virtual Collaboration Platforms, Discretion, Emotional Intelligence, Problem-Solving, Flexibility, Administrative Support, Communication, Project Management, Attention to Detail, Travel Coordination, File Management, Strategic Initiatives, Confidentiality

Industry

Pharmaceutical Manufacturing

Description
Job Summary The Executive Assistant will provide high-level administrative support to Cristcot’s CEO, working closely with internal teams, board members, clients, and external partners to drive the company’s objectives, including the successful launch of its inaugural ulcerative colitis (UC) therapy. This role requires a highly skilled professional with exceptional organizational skills and the ability to maintain strict confidentiality. Key responsibilities include managing the CEO’s schedule, coordinating board and investor meetings, organizing and securing files, and supporting strategic projects to ensure seamless execution of priorities. The Executive Assistant will also act as a liaison to facilitate effective communication and collaboration, contributing to process development and organizational scalability in a fast-paced pharmaceutical/biotech environment. Primary Relationships Within Cristcot, the Executive Assistant will collaborate closely with the Chief Executive Officer, senior leadership team, and cross-functional departments including Regulatory, Clinical, Quality, HR, Finance & Commercial. Outside Cristcot, the Executive Assistant will engage with external vendors, key stakeholders, and partners such as investors, healthcare providers, consultants, and event organizers. Primary Job Responsibilities The Executive Assistant will provide strategic administrative and organizational support to enhance executive efficiency and drive Cristcot’s mission forward. The activities of the Executive Assistant will include, but are not limited to: Schedule and prioritize meetings, appointments, and events for the CEO, including coordinating investor meetings and communications, resolving conflicts, and ensuring optimal time management. Plan and coordinate travel, including itineraries, accommodations, and transportation. Prepare agendas, take minutes, and organize materials for board meetings, executive meetings, and presentations, with meticulous attention to detail. Act as a liaison between the CEO and internal teams, clients, board members, and external partners to facilitate effective communication and collaboration. Assist with special projects, research, and strategic initiatives, ensuring deadlines and deliverables are met. Manage and secure digital and physical files, ensuring efficient organization and easy retrieval Handle sensitive information with the highest level of discretion and integrity. Skills and Qualifications: High School Diploma or Associate’s degree with demonstrated administrative experience; preferably a Bachelor’s degree in business administration or communications. 3-5 years in pharmaceutical/biotech/tech, ideally supporting C-suite executives. Exceptional organizational and time-management skills, with the ability to prioritize tasks in a fast-paced environment. Advanced proficiency in Microsoft Office Suite and virtual collaboration platforms (Zoom, Teams); tech-savvy with a willingness to learn new systems. High level of integrity, discretion, and emotional intelligence; proactive mindset with strong problem-solving abilities and flexibility for after-hours or travel support. Must be able to be onsite in our Austin, TX office at least 2-3 times a week. Ability to travel up to 10%.
Responsibilities
The Executive Assistant will provide high-level administrative support to the CEO, managing schedules, coordinating meetings, and supporting strategic projects. This role requires exceptional organizational skills and the ability to maintain confidentiality while facilitating communication across various stakeholders.
Executive Assistant at Cristcot
Austin, Texas, United States - Full Time
Skills Needed
Organizational Skills, Time Management, Microsoft Office Suite, Virtual Collaboration Platforms, Discretion, Emotional Intelligence, Problem Solving, Flexibility, Administrative Support, Communication, Project Management, Attention To Detail, Travel Coordination, File Management, Strategic Initiatives, Confidentiality
Specialization
Candidates should have a high school diploma or associate degree with administrative experience, preferably a bachelor's degree. A minimum of 3-5 years in a pharmaceutical or biotech environment supporting C-suite executives is required.
Experience Required
Minimum 2 year(s)
Executive Assistant at Blue Origin
Seattle, Washington, USA - Full Time
Skills Needed
Interpersonal Skills, Communication Skills, Asylum, Excel, Visio, Powerpoint, Outlook, Discretion, Microsoft Office, Acrobat
Qualification
Diploma
Experience Required
Minimum 2 year(s)
Executive Assistant at Lambert Nemec Group
Winnipeg, MB, Canada - Full Time
Skills Needed
Sensitive Information, Discretion, Collaborative Environment, Executive Support, Microsoft Office
Qualification
Graduate
Experience Required
Minimum 5 year(s)
Executive Assistant at Transat AT
Montreal, Quebec, Canada - Full Time
Skills Needed
Executive Support, Calendar Management, Communication Skills, Ms Office Suite, Organizational Skills, Time Management, Bilingual Communication, Customer Service, Document Preparation, Travel Coordination, Expense Reporting, Project Management, Confidentiality, Initiative, Decision Making, Attention To Detail, Resourcefulness
Specialization
Candidates should have a Bachelor's degree or College Diploma and a minimum of eight years of experience working with an executive. Proficiency in MS Office Suite and excellent bilingual communication skills in French and English are essential.
Experience Required
Minimum 10 year(s)
Executive Assistant at Graybar
Halifax, NS, Canada - Full Time
Skills Needed
Reporting, Writing, Computer Skills, Internal Controls, Solver, Secondary Education
Specialization
Administration or business an asset
Qualification
Diploma
Experience Required
Minimum 5 year(s)
Executive Assistant at BH Properties
Los Angeles, CA 90025, USA - Full Time
Skills Needed
Vendors, Excel, Outlook, Powerpoint
Qualification
Graduate
Executive Assistant at College of Physicians and Surgeons of Nova Scotia
Bedford, NS, Canada - Full Time
Skills Needed
Discretion, Communication Skills, Executive Leadership, Secondary Education, Public Policy, Executive Support, Operations
Specialization
Healthcare administration business public policy or a related field preferred
Qualification
Diploma
Experience Required
Minimum 10 year(s)
Executive Assistant at Duly Health and Care
Downers Grove, IL 60515, USA - Full Time
Skills Needed
Excel, Interpersonal Skills, Powerpoint, Outlook, Communication Skills, Sharepoint, Discretion, Microsoft Office
Qualification
Graduate
Experience Required
Minimum 6 year(s)
Executive Assistant at ServiceNow
Addison, Texas, United States - Full Time
Skills Needed
Executive Support, Calendar Management, Travel Coordination, Communication Skills, Ai Integration, Problem Solving, Expense Reporting, Confidentiality, Microsoft Office, Zoom, Box, Concur, Google Docs, Organizational Skills, Project Management, Interpersonal Skills, Positive Attitude
Specialization
Candidates should have over 10 years of experience supporting VP-level executives and demonstrate exceptional organizational and communication skills. A professional demeanor and proficiency in various software tools are also required.
Experience Required
Minimum 10 year(s)
Executive Assistant at Department of Logistics and Infrastructure
Katherine, Northern Territory, Australia - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Executive Assistant at Janice Otremba Coaching Consulting Ltd
Kamloops, BC V2C 2B3, Canada - Full Time
Skills Needed
Good Communication Skills
Specialization
Aec / dep or skilled trade certificate (preferred)
Qualification
Trade Certificate
Experience Required
Minimum 3 year(s)
Executive Assistant at Meridian Energy
Wellington, Wellington, New Zealand - Full Time
Skills Needed
Exceptional Written And Oral Communication Skills, Strong Interpersonal And Relationship Building Ability, Proven Administrative And Organisational Skills, Excellent Time Management, Multitasking, High Proficiency In Microsoft Office Suite, Discretion And Professionalism, Commitment To Meridian’s Values
Specialization
Exceptional written and oral communication skills are required. Candidates should also have strong interpersonal abilities and proven administrative skills.
Experience Required
Minimum 2 year(s)
Executive Assistant at Jewish Long Beach
Long Beach, CA 90815, USA - Full Time
Skills Needed
Customer Service Skills, Computer Skills, Availability, Documentation Practices, Communication Skills, Outlook, Excel, Powerpoint, Discretion
Qualification
Diploma
Executive Assistant at Metlakatla Development Corporation
Prince Rupert, BC, Canada - Full Time
Skills Needed
Discretion, Reliability, Excel, Management Skills, Powerpoint, Administrative Assistance, Political Science, Public Administration, Cultural Competency, Microsoft Office, Confidentiality, Accountability, Outlook, Access, Communication Skills
Specialization
Administration, Public Administration, Political Science
Qualification
Diploma
executive assistant at Pioneer Cruises
London, ON N6B 1V7, Canada - Full Time
Skills Needed
Good Communication Skills
Specialization
Secondary (high) school graduation certificate
Qualification
Trade Certificate
Experience Required
Minimum 1 year(s)
Executive Assistant at Mail Box Smart Services LLC
Abu Dhabi, , United Arab Emirates - Full Time
Skills Needed
Computer Skills, Communication Skills, Powerpoint, Excel, Outlook, English
Qualification
Graduate
Executive Assistant at Anglican Care
Newcastle NSW 2300, , Australia - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Experience Required
Minimum 5 year(s)
Executive Assistant at Sense
Birmingham B29 6NA, , United Kingdom - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Executive Assistant at Northland Power
Toronto, ON M4V 3A1, Canada - Full Time
Skills Needed
Discretion, Interpersonal Skills
Qualification
Graduate
Executive Assistant at Dulcedo Management
Remote, British Columbia, Canada - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Experience Required
Minimum 6 year(s)