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Executive Assistant Jobs overseas

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Executive Assistant at efm Logistics
Melbourne, Victoria, Australia - Full Time
Skills Needed
Executive Support, Calendar Management, Communication Handling, Confidential Documentation, Stakeholder Liaison, Report Preparation, Travel Management, Expense Tracking, Minute Taking, Organizational Skills, Adaptability, Written Communication, Verbal Communication, Microsoft Office Suite, Digital Collaboration Tools
Specialization
Candidates should have proven experience in providing executive support, managing complex schedules, and maintaining stakeholder relationships. Strong organizational skills, attention to detail, and proficiency in Microsoft Office are essential.
Experience Required
Minimum 5 year(s)
Executive Assistant at Gibbs Truck Centers Santa Maria
Santa Maria, CA 93454, USA - Full Time
Skills Needed
Interpersonal Skills, Color, Genetics, Computer Skills, Communication Skills
Qualification
Diploma
Executive Assistant at Kite Magnetics
Notting Hill, Victoria, Australia - Full Time
Skills Needed
Executive Support, Board Support, Administration, Financial Administration, Hr Support, Organisational Skills, Communication Skills, Document Management, Problem Solving, Attention To Detail, Microsoft Office Suite, Discretion, Judgement, Interpersonal Skills, Time Management, Multi Tasking
Specialization
Candidates should have over 10 years of experience as an Executive Assistant, ideally in a start-up or high-growth environment. Strong organisational, communication, and financial administration skills are essential, along with a proactive approach to problem-solving.
Experience Required
Minimum 10 year(s)
Executive Assistant at RMIT University
Melbourne VIC 3000, , Australia - Full Time
Skills Needed
Vocational Education, Learners, Empower
Qualification
Graduate
Executive Assistant at Juniper Education
Newark Civil Parish, England, United Kingdom - Full Time
Skills Needed
Organisational Skills, Time Management, Written Communication, Verbal Communication, Stakeholder Management, Presentation Skills, Discretion, Judgment, Research, Analysis, Project Coordination, Strategic Planning, Cross Functional Communication, Document Management, Expense Processing, Budget Tracking
Specialization
Candidates should have proven experience supporting senior leaders, with outstanding organisational and communication skills. A high level of professionalism and experience in education or technology sectors is desirable.
Experience Required
Minimum 5 year(s)
Executive Assistant at Squamish Nation
, , - Full Time
Skills Needed
Administrative Support, Communication, Scheduling, Project Management, Organizational Skills, Problem Solving, Multitasking, Attention To Detail, Verbal Communication, Written Communication, Microsoft Office Suite, Confidentiality, Cultural Humility, Community Engagement, Research, Governance
Specialization
Candidates should have a degree in Business Administration or a related discipline and experience providing senior-level administrative support. Strong organizational skills and proficiency in Microsoft Office Suite are essential.
Experience Required
Minimum 2 year(s)
Executive Assistant at Dawn Foods
Brampton, ON, Canada - Full Time
Skills Needed
Teams, Ged, Communication Skills, Powerpoint, Excel, Outlook, Microsoft Office
Qualification
Diploma
Experience Required
Minimum 3 year(s)
Executive Assistant at Ministry of Social Development
Wellington, Wellington, New Zealand - Full Time
Skills Needed
Executive Support, Communication, Relationship Building, Organizational Skills, Time Management, Attention To Detail, Problem Solving, Confidentiality, Scheduling, Document Preparation, Stakeholder Engagement, Administrative Systems, Payroll Management, Meeting Coordination, Agendas Preparation, Data Insights
Specialization
Candidates should have proven experience in executive support roles within complex environments and strong communication skills. The ability to manage sensitive information and solve problems collaboratively is essential for success.
Experience Required
Minimum 5 year(s)
Executive Assistant at Ferdows Holding Ltd
Dubai, , United Arab Emirates - Full Time
Skills Needed
High Proficiency, Confidentiality, Discretion, Management Skills, Communication Skills, English, Sensitive Information
Specialization
Business administration or related field
Qualification
Graduate
Experience Required
Minimum 2 year(s)
Executive Assistant at Confidential
Dartmouth, NS, Canada - Full Time
Skills Needed
Powerpoint, Bookkeeping, Emotional Intelligence, Interpersonal Skills, Time Management, Outlook, Excel
Qualification
Graduate
Experience Required
Minimum 2 year(s)
Executive Assistant at Expertise Recruitment
Dubai, , United Arab Emirates - Full Time
Skills Needed
English, Discretion, Confidentiality, Sensitive Information, Management Skills
Specialization
Business administration or a related field
Qualification
Graduate
Experience Required
Minimum 5 year(s)
Executive Assistant at Commonwealth Bank
Melbourne, Victoria, Australia - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Executive Assistant at Da Vinci Science Center
Allentown, Pennsylvania, United States - Full Time
Skills Needed
Administrative Support, Meeting Coordination, Corporate Records Management, Confidentiality, Detail Oriented, Organizational Skills, Verbal Communication, Written Communication, Time Management, Prioritization, Ms Office Proficiency
Specialization
Candidates must have a high school degree or GED and proficiency in MS Office. They should also possess strong organizational skills, effective communication abilities, and the capacity to manage multiple tasks simultaneously.
Executive Assistant at IR Architects
Mission Hills, CA 91345, USA - Full Time
Skills Needed
Executive Support, Project Coordination, Instagram, Youtube
Qualification
Graduate
Executive Assistant at Virta
Helsinki, , Finland - Full Time
Skills Needed
Sharepoint, Agility, Discretion, Excel, Powerpoint, Independence, English, French, Slack, Communication Skills, Outlook
Qualification
Graduate
Experience Required
Minimum 5 year(s)
Executive Assistant at Maple Armor Fire Alarm Device Co Ltd
Brossard, QC, Canada - Full Time
Skills Needed
N/A
Qualification
Graduate
Experience Required
Minimum 5 year(s)
Executive Assistant at Brookfield Asset Management
London, England, United Kingdom - Full Time
Skills Needed
Microsoft Outlook, Communication Skills, Powerpoint, Concur
Qualification
Graduate
Experience Required
Minimum 3 year(s)
Executive Assistant at Realtris Inc
Markham, ON, Canada - Full Time
Skills Needed
Management Skills, Sensitive Information, Discretion, Communication Skills, Confidentiality
Qualification
Graduate
Executive Assistant at CALCULATE CAPITALS LLC
Dubai, , United Arab Emirates - Full Time
Skills Needed
Finance, Accounting Software, English, Hindi, Microsoft Office, Eligibility, Xero, Discretion, Excel
Specialization
Document management: maintain and organize confidential documents including client contracts financial records and compliance certificates.
Qualification
Trade Certificate
Experience Required
Minimum 1 year(s)
Executive Assistant at Chorus NZ Limited
Auckland City 1010, , New Zealand - Full Time
Skills Needed
Microsoft Office, Technology, Excel, Outlook, Time Management, Communication Skills, Powerpoint, Project Coordination
Qualification
Graduate
Executive Assistant at efm Logistics
Melbourne, Victoria, Australia -
Full Time

Start Date

Immediate

Expiry Date

08 Jan, 26

Salary

0.0

Posted On

10 Oct, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

No

Skills

Executive Support, Calendar Management, Communication Handling, Confidential Documentation, Stakeholder Liaison, Report Preparation, Travel Management, Expense Tracking, Minute Taking, Organizational Skills, Adaptability, Written Communication, Verbal Communication, Microsoft Office Suite, Digital Collaboration Tools

Industry

Logistics;Transportation;Supply Chain and Storage

Description
At the heart of our service offering are our people and our promise to deliver a no better logistics experience. efm Logistics is leading as the largest 4PL provider in Australia & NZ, meaning we do much more than just ship goods. We design, build, manage and provide integrated, optimised supply chain solutions. As an independent service provider, we create tailored transport and warehousing solutions using a single technology platform and a dedicated Account Management team. Backed by 200+ industry experts, our people, technology, and innovation set us above from the competition. We are looking for an experienced self-starter to join our team as an Executive Assistant working directly with the Chief Executive Officer and wider executive team. The EA will serve as the primary administrative support for meetings and events, travel and project management. Provide high-level executive support to the CEO, including calendar management, communication handling, and confidential documentation. Act as a key liaison between the CEO and internal/external stakeholders. Prepare and edit reports, presentations, and other executive materials. Manage travel arrangements, expense tracking, and budget support. Attend meetings, take minutes, and ensure timely follow-up on action items. Support the wider Executive Team with administration, events, and special projects. Experience and Skills Required Proven experience providing high-level executive support to a Chief Executive. Demonstrated ability to manage complex diaries, travel, meetings, and stakeholder communications with a high level of attention to detail, discretion and professionalism. Strong knowledge of governance processes, including preparation of Board papers, agendas, and accurate minute-taking. Experience in building and maintaining effective relationships with a wide range of internal and external stakeholders. Demonstrated organisation skills, including the ability to set priorities, manage time and plan work to meet deadlines. A strong ability to adapt to changing environments and navigate ambiguity. Well-developed written and verbal communication skills. Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with digital collaboration tools (e.g., Teams, SharePoint, or similar). We set you up for success.You will be provided a structured induction including role specific training, ensuring you have sound knowledge of your role, as well as an understanding of the broader departments that create efm. Investment in you and your career development. Encounter opportunities to expand your skillset and as we expand and achieve further scale, there is plenty of room for growth. Tools of the trade provided to support your day-to-day. An energetic and supportive culture, where we challenge each other to do it better. An opportunity to be part of an industry leader. We take the time to connect through company functions and team building activities. Modern office space in the heart of the ever-evolving Morris Moor complex with onsite parking and café. A chance to give back to the community. Partner with 2 charities, volunteering time to make a difference and contribute to the positive impact they are having both locally and internationally.

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Responsibilities
The Executive Assistant will provide high-level administrative support to the CEO and the executive team, managing calendars, communications, and travel arrangements. They will also prepare reports and presentations, take meeting minutes, and support special projects.
Executive Assistant at efm Logistics
Melbourne, Victoria, Australia - Full Time
Skills Needed
Executive Support, Calendar Management, Communication Handling, Confidential Documentation, Stakeholder Liaison, Report Preparation, Travel Management, Expense Tracking, Minute Taking, Organizational Skills, Adaptability, Written Communication, Verbal Communication, Microsoft Office Suite, Digital Collaboration Tools
Specialization
Candidates should have proven experience in providing executive support, managing complex schedules, and maintaining stakeholder relationships. Strong organizational skills, attention to detail, and proficiency in Microsoft Office are essential.
Experience Required
Minimum 5 year(s)
Executive Assistant at Gibbs Truck Centers Santa Maria
Santa Maria, CA 93454, USA - Full Time
Skills Needed
Interpersonal Skills, Color, Genetics, Computer Skills, Communication Skills
Qualification
Diploma
Executive Assistant at Kite Magnetics
Notting Hill, Victoria, Australia - Full Time
Skills Needed
Executive Support, Board Support, Administration, Financial Administration, Hr Support, Organisational Skills, Communication Skills, Document Management, Problem Solving, Attention To Detail, Microsoft Office Suite, Discretion, Judgement, Interpersonal Skills, Time Management, Multi Tasking
Specialization
Candidates should have over 10 years of experience as an Executive Assistant, ideally in a start-up or high-growth environment. Strong organisational, communication, and financial administration skills are essential, along with a proactive approach to problem-solving.
Experience Required
Minimum 10 year(s)
Executive Assistant at RMIT University
Melbourne VIC 3000, , Australia - Full Time
Skills Needed
Vocational Education, Learners, Empower
Qualification
Graduate
Executive Assistant at Juniper Education
Newark Civil Parish, England, United Kingdom - Full Time
Skills Needed
Organisational Skills, Time Management, Written Communication, Verbal Communication, Stakeholder Management, Presentation Skills, Discretion, Judgment, Research, Analysis, Project Coordination, Strategic Planning, Cross Functional Communication, Document Management, Expense Processing, Budget Tracking
Specialization
Candidates should have proven experience supporting senior leaders, with outstanding organisational and communication skills. A high level of professionalism and experience in education or technology sectors is desirable.
Experience Required
Minimum 5 year(s)
Executive Assistant at Squamish Nation
, , - Full Time
Skills Needed
Administrative Support, Communication, Scheduling, Project Management, Organizational Skills, Problem Solving, Multitasking, Attention To Detail, Verbal Communication, Written Communication, Microsoft Office Suite, Confidentiality, Cultural Humility, Community Engagement, Research, Governance
Specialization
Candidates should have a degree in Business Administration or a related discipline and experience providing senior-level administrative support. Strong organizational skills and proficiency in Microsoft Office Suite are essential.
Experience Required
Minimum 2 year(s)
Executive Assistant at Dawn Foods
Brampton, ON, Canada - Full Time
Skills Needed
Teams, Ged, Communication Skills, Powerpoint, Excel, Outlook, Microsoft Office
Qualification
Diploma
Experience Required
Minimum 3 year(s)
Executive Assistant at Ministry of Social Development
Wellington, Wellington, New Zealand - Full Time
Skills Needed
Executive Support, Communication, Relationship Building, Organizational Skills, Time Management, Attention To Detail, Problem Solving, Confidentiality, Scheduling, Document Preparation, Stakeholder Engagement, Administrative Systems, Payroll Management, Meeting Coordination, Agendas Preparation, Data Insights
Specialization
Candidates should have proven experience in executive support roles within complex environments and strong communication skills. The ability to manage sensitive information and solve problems collaboratively is essential for success.
Experience Required
Minimum 5 year(s)
Executive Assistant at Ferdows Holding Ltd
Dubai, , United Arab Emirates - Full Time
Skills Needed
High Proficiency, Confidentiality, Discretion, Management Skills, Communication Skills, English, Sensitive Information
Specialization
Business administration or related field
Qualification
Graduate
Experience Required
Minimum 2 year(s)
Executive Assistant at Confidential
Dartmouth, NS, Canada - Full Time
Skills Needed
Powerpoint, Bookkeeping, Emotional Intelligence, Interpersonal Skills, Time Management, Outlook, Excel
Qualification
Graduate
Experience Required
Minimum 2 year(s)
Executive Assistant at Expertise Recruitment
Dubai, , United Arab Emirates - Full Time
Skills Needed
English, Discretion, Confidentiality, Sensitive Information, Management Skills
Specialization
Business administration or a related field
Qualification
Graduate
Experience Required
Minimum 5 year(s)
Executive Assistant at Commonwealth Bank
Melbourne, Victoria, Australia - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Executive Assistant at Da Vinci Science Center
Allentown, Pennsylvania, United States - Full Time
Skills Needed
Administrative Support, Meeting Coordination, Corporate Records Management, Confidentiality, Detail Oriented, Organizational Skills, Verbal Communication, Written Communication, Time Management, Prioritization, Ms Office Proficiency
Specialization
Candidates must have a high school degree or GED and proficiency in MS Office. They should also possess strong organizational skills, effective communication abilities, and the capacity to manage multiple tasks simultaneously.
Executive Assistant at IR Architects
Mission Hills, CA 91345, USA - Full Time
Skills Needed
Executive Support, Project Coordination, Instagram, Youtube
Qualification
Graduate
Executive Assistant at Virta
Helsinki, , Finland - Full Time
Skills Needed
Sharepoint, Agility, Discretion, Excel, Powerpoint, Independence, English, French, Slack, Communication Skills, Outlook
Qualification
Graduate
Experience Required
Minimum 5 year(s)
Executive Assistant at Maple Armor Fire Alarm Device Co Ltd
Brossard, QC, Canada - Full Time
Skills Needed
N/A
Qualification
Graduate
Experience Required
Minimum 5 year(s)
Executive Assistant at Brookfield Asset Management
London, England, United Kingdom - Full Time
Skills Needed
Microsoft Outlook, Communication Skills, Powerpoint, Concur
Qualification
Graduate
Experience Required
Minimum 3 year(s)
Executive Assistant at Realtris Inc
Markham, ON, Canada - Full Time
Skills Needed
Management Skills, Sensitive Information, Discretion, Communication Skills, Confidentiality
Qualification
Graduate
Executive Assistant at CALCULATE CAPITALS LLC
Dubai, , United Arab Emirates - Full Time
Skills Needed
Finance, Accounting Software, English, Hindi, Microsoft Office, Eligibility, Xero, Discretion, Excel
Specialization
Document management: maintain and organize confidential documents including client contracts financial records and compliance certificates.
Qualification
Trade Certificate
Experience Required
Minimum 1 year(s)
Executive Assistant at Chorus NZ Limited
Auckland City 1010, , New Zealand - Full Time
Skills Needed
Microsoft Office, Technology, Excel, Outlook, Time Management, Communication Skills, Powerpoint, Project Coordination
Qualification
Graduate