The Human Resources Assistant will coordinate and execute administrative duties in support of the Human Resources Department such as reviewing the HR inbox, processing invoices and purchase orders, and providing support to the Chief People & Culture Officer on day-to-day operations.

KNOWLEDGE, SKILLS & ABILITIES

• Strong ability to maintain confidentiality and complex filing system.
• Strong technical, analytical, and communication skills.
• Excellent administrative skills with knowledge of Microsoft Office 365 with extensive knowledge of general office procedures, practices, and equipment.
• Ability to maintain positive and productive working relationships with all levels of internal staff, board members and public officials, as well as vendors and customers.
• Establish and maintain accurate records and prepare reports and correspondence.
• Ability to manage multiple projects and meet deadlines.

EDUCATION / EXPERIENCE REQUIREMENTS

The following requirements list the minimum education/training/experience required to qualify for this job. An equivalent combination of education and/or experience may be accepted.

• Associate degree in human resources, business administration or related field. Bachelor’s degree preferred.
• Two (2) years of progressive assistant experience; five (5) years of HR related experience in public/government office preferred

GENERAL REQUIREMENTS

Applicant must have permanent residency in Allegheny County at time of appointment and remain a permanent resident throughout employment with Pittsburgh Water. Verification of City residence is required at time of appointment.
Applicant must present a current, valid Class C (Class 1) PA Motor Vehicle Operator’s License at the time of application or prior to appointment. A valid driver’s license must be maintained throughout employment.

• Act as the first point of contact for Human Resources, greeting visitors and directing to appropriate area or person.
• Arrange, coordinate and schedule meetings, conference calls, meeting rooms, travel schedules and reservations, and prepare agendas, facilities, and record/transcribe meeting minutes.
• Coordinate department heads schedule and make appointments.
• Receive, log, track, file, and distribute correspondence/mail in both electronic and paper format using relevant computer software.
• Draft, enter and track departmental purchase orders and expenditures through procurement system, creating reports as needed; verifies receipts of items.
• Prepare invoice coversheets and contract documents for the department.
• Assist with coordinating and scheduling employee related HR events and meetings.
• Develop and prepare ad-hoc reports and assist with projects pertaining to HR.
• Assist with scheduling pre-employment company physical, drug testing, and employment background checks, as needed.
• Assist with new hire orientation, onboarding logistics, and paperwork, as needed
• Order and maintain office supplies, and arrange for equipment maintenance
• Maintain positive and productive working relationships with internal and external customers.
• Provide administrative coverage at the receptionist desk during break or leave periods.
• Perform other related tasks as assigned or required.