Take your next step with Saulsbury Industries!
Location: Houston, Texas
Type: Full Time – In Office
Job Summary
The Corporate Accounting Billing Specialist is responsible for preparing, reviewing, and issuing invoices in a timely and accurate manner. This role plays a key part in managing the billing cycle, ensuring compliance with corporate policies, resolving billing discrepancies, and supporting month-end close processes. The Billing Specialist works closely with internal departments and external clients to ensure a high standard of service and financial accuracy.

Key Responsibilities/Competencies

• Prepare accurate client invoices based on contracts, time records, purchase orders, and/or project milestones
• Collaborate with project managers, project controls and other departments to obtain required billing information to prepare invoices for review prior to submitting to clients
• Review billing data for completeness and accuracy; identify and resolve discrepancies with project managers and others
• Track/verify accuracy of signed time sheets on time & material projects
• Ensure invoices reflect negotiated contract terms and conditions and provide required detail support
• Track invoice disputes to ensure adequate resolution, respond to client billing inquiries
• Submit applicable invoices through online customer portals
• Maintain proper documentation and audit trails for all billing transactions
• Contribute to process improvements to enhance billing accuracy and efficiency
• Generate billing reports, ad hoc financial analyses and perform other tasks as needed

Qualifications

• Associate’s or Bachelor’s degree in Accounting, Finance, or a related field preferred
• 2+ years of experience in billing, accounting, or accounts receivable, preferably in a corporate or professional services environment

Skills & Competencies

• Strong understanding of accounting principles and billing procedures
• Excellent communication (written and verbal), attention to detail and organizational skills
• Strong analytical and problem-solving abilities
• Proficient in Microsoft Excel and familiar with accounting software
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.
• High level of professionalism and confidentiality

*The satisfactory completion of a credit check is required for this position. *

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Occasional travel to Odessa, TX corporate office.
• Ability to stand for extended periods of time.
• Ability to walk the property and lay down yards.
• Ability to carry up to 35 pounds.

• Prepare accurate client invoices based on contracts, time records, purchase orders, and/or project milestones
• Collaborate with project managers, project controls and other departments to obtain required billing information to prepare invoices for review prior to submitting to clients
• Review billing data for completeness and accuracy; identify and resolve discrepancies with project managers and others
• Track/verify accuracy of signed time sheets on time & material projects
• Ensure invoices reflect negotiated contract terms and conditions and provide required detail support
• Track invoice disputes to ensure adequate resolution, respond to client billing inquiries
• Submit applicable invoices through online customer portals
• Maintain proper documentation and audit trails for all billing transactions
• Contribute to process improvements to enhance billing accuracy and efficiency
• Generate billing reports, ad hoc financial analyses and perform other tasks as neede