KNOWLEDGE, SKILLS, AND ABILITIES:

• Excellent written and verbal communication skills.
• Significant attention to detail.
• Proactive, solutions-oriented mindset with strong critical thinking skills.
• Skilled in organizing complex projects, meeting deadlines, and prioritizing tasks in a fast-paced environment.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, Teams) and Adobe Acrobat.
• Familiarity with financial principles and reporting.
• Ability to negotiate terms and conditions with sponsors.
• Ability to collaborate effectively with internal and external stakeholders.

MINIMUM QUALIFICATIONS

• Bachelor’s degree or equivalent advanced learning attained through professional level experience required.
• Minimum of 5 years of relevant work experience, or equivalent combination of education and work experience.

PREFERRED QUALIFICATIONS

• Three years of grant management experience (pre-award and/or post-award).
• Experience preparing detailed budgets in Excel and completing federal budget forms, such as the R&R and SF 424A.
• Experience with document formatting software such as LaTeX/Overleaf.

• Pre- and Post-Award Administration
• Prepare and manage complex proposals in UAccess Research (UAR/Kuali) system to ensure a complete package of documents, timely submission to sponsor, and compliance with sponsor guidelines and institutional policies.
• Submit and track Financial transactions in Kauli Financial system.
• Establish advance accounts and submit account backstops to ensure continuity of research activities.
• Manage the development of (and implement use of) an award tracking system to monitor changes in spending and hiring plans in coordination with the research team.
• Ensure timely post-award reporting among Principal Investigators (PI), keeping deliverables on time and aligned with sponsor requirements.
• Financial Management & Reporting
• Track multiple types of financial activity on sponsored projects, including payroll.
• Report expenditures and project milestones by preparing and scheduling the distribution of monthly budget reports for PIs in system.
• Track personnel funding across multiple accounts, in consultation with project PIs.
• Set up supplemental compensation positions for summer research, report and monitor time.
• Develop proposal budgets and write budget justifications in coordination with PIs, and facilitate adherence to budget commitments.
• Compliance & Regulatory Oversight
• Monitor sponsor/FOA compliance and adherence to Uniform Guidance (2 CFR Part 200).
• Ensure compliance and reporting requirements with federal or private sponsor regulations and university policies (conflict of interest, export control) related to foreign collaborations.
• Staff Coordination and Support
• Assist HR representatives with hiring documents for project personnel.
• Conduct Restricted Party Screening using Descartes Visual Compliance system.
• Coordinate and manage time for research employees.
• Lead, communicate with, and guide staff through complex proposal developments, requirements, and policy and procedure interpretation.
• Answer questions related to budgets, award terms, sponsor requirements, and regulations, etc.
• Cultivate long-term relationships with funding partners.
• Proposal Development & Submission
• Read solicitations to identify pertinent requirements for each funding opportunity and translate those details for PIs applying for funding.
• Prepare required documents like Current & Pending lists, Facilities Plans, biosketches, and other required proposal documents in coordination with PIs.