COMPANY OVERVIEW

Kappture is an award-winning technology company, dedicated to crafting innovative, robust hospitality solutions for large-scale events, stadiums, education, and a variety of businesses.
Our mission is to help our clients create unforgettable digital experiences for their customers -whether it’s simplifying transactions at a bustling stadium or enhancing engagement at a live event. We live and breathe in a world where mobile-first, seamless interactions are essential, providing technology that ensures every moment - online or offline - is as smooth as it is secure. With our integrated payment solutions and cutting-edge platforms, we ensure that our clients can deliver experiences that delight, inspire, and connect.

EXPERIENCE

• Experience in office administration, coordination, or supervision.
• Demonstrated skills and knowledge in office operations, systems, and best practices.
• Knowledge of health and safety regulations and practices.
• Strong organisational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proficiency with office management software and tools.
• Ability to coordinate and manage office events and activities effectively.
• Proven ability to develop and enforce office policies and procedures.

QUALIFICATIONS

• Degree in business administration, management, or a related field (Desirable)
• Certifications or diplomas in office management, project management, or facilities management (Desirable)
• NEBOSH (Desirable)

SKILLS/CAPABILITY

• Experience in project management, including planning, executing, and monitoring office projects such as upgrades or relocations.
• Strong problem-solving skills to identify root causes of issues and implement effective solutions.
• Excellent communication skills to interact professionally with various stakeholders.
• Customer service skills to understand and meet the needs of internal and external customers.
• Ability to work independently and collaboratively as part of a team.
• Capacity to handle pressure and stress while multitasking and prioritising tasks.

ABOUT US

KAPPTURE is a market-leading private equity-backed B2B technology company. With our roots firmly in the Stadia and sports market, we enhance fan experiences with our always-on technology solutions. We are also valued partners of leading Contract Catering companies and Higher Education establishments, where we drive efficiency and maximise revenue generation for our customers

ROLE PURPOSE

The Workplace Administrator is responsible for overseeing the physical, operational, and administrative aspects of the office environment. This role ensures that the office is safe, Administrator also manages the office budget, supplies, equipment, maintenance, security, and vendor relationships, and coordinates office events, office policies, procedures, and communication.

ACTIVITIES AND RESPONSIBILITIES

Office Layout and Design
Plan and implement office layout, design, and furniture to create a functional and appealing work environment.
Inventory and Purchasing Management
Manage office inventory, purchasing, and contracts to ensure adequate supplies and equipment are available.
Emergency and Incident Handling
Handle office emergencies, incidents, and repairs promptly to maintain a safe and operational environment.
Regulatory Compliance
Ensure compliance with health and safety regulations, including first aid training booking and conducting fire alarm tests and drills.
Sustainability
Develop and implement sustainability strategies, monitor environmental performance, ensure compliance, engage stakeholders, provide training, prepare reports, and drive positive impact.
Event and Meeting Coordination
Organise and facilitate office meetings, training, and events to support team collaboration and development.
Fleet Management
Manage and maintain company vehicles to ensure their optimal use and condition and verify authorised users’ driving licenses for compliance.
Stakeholder Communication
Communicate effectively with internal and external stakeholders, including management, employees, clients, and vendors.
Travel and Accommodation Booking
Support employees with using Travel Perk to book UK and overseas travel and accommodation as required.
Waste and Disposal Management
Arrange waste collections and other disposals in compliance with environmental regulations.
Stock Level Management
Monitor and manage stock levels of office equipment and supplies to prevent shortages.
Invoice Review and Approval
Review and approve office-related invoices to ensure accuracy and budget compliance.
Guest Reception and Delivery Management
Welcome guests and organise deliveries to ensure a positive and efficient office experience.
General Office and HR Administration
Perform general office and HR administration duties and any other tasks within the scope of the role as required.
Health and Safety Monitoring and Training
Monitor health and safety standards and provide training to ensure a safe working environment for all employees.