12 month FTC Executive Assistant

at  Brookfield Asset Management Inc

TECHNICAL SKILLS

• Strong organizational and communication skills.
• Proficiency in Microsoft Outlook, Word, and PowerPoint; experience with Concur is desirable but not essential.
• Proactive with the ability to work independently or as part of a team.
• Able to prioritize tasks decisively and resourcefully.
• Attention to detail regarding flight and taxi times across time zones.
• Flexible, adaptable and able to cope with constantly changing priorities.
• Resilient with a strong team focus.
  Brookfield is committed to maintaining a Positive Work Environment that is safe and respectful; our shared success depends on it. Accordingly, we do not tolerate workplace discrimination, violence or harassment.
  We are proud to create a diverse environment and are proud to be an equal opportunity employer. We are grateful for your interest in this position, however, only candidates selected for pre-screening will be contacted.
  Job ID R2037985

ROLE OVERVIEW

This position is ideal for a proactive Executive Assistant with excellent organizational skills, ideally with prior experience in a fast-paced corporate environment for a 12 month FTC.

KEY RESPONSIBILITIES

• Manage diaries across various global time zones.
• Coordinate meetings (both internal and external), including preparation of meeting rooms and materials (including printing and binding).
• Arrange travel and accommodation for the regional team.
• Provide support to visitors from overseas offices.
• Coordinate with Reception for meeting room arrangements and hospitality, including issuing guest passes.
• Assist in organising large-scale client events, including scheduling, material preparation, and onsite support.
• Prepare and submit expense reports monthly in accordance with company policy.
• Maintain confidential files for team members in compliance with GDPR.
• Provide support to other Executive Assistants and administrative staff during quiet periods, absences, and holidays.
• Handle routine inquiries and confidential correspondence, as well as sorting post.
• Assist in planning social events within the team.
• Perform other ad hoc duties as requested by the team.