13132 - Payroll Administrator

at  SUCCESS

At S.U.C.C.E.S.S., you will be able to grow and develop alongside a diverse team of professionals and enjoy great benefits and perks. Experience what it is like to join a purpose-driven organization and make meaningful contributions to our community. Explore our amazing new opportunities.
Division: Corporate Support
Department: Finance
Employment Type: Permanent Full-Time (35 hours per week)
Number of Positions: 1
Reports To: Finance Manager

JOB SUMMARY:

The Payroll Administrator is responsible for compiling payroll and benefit (“payroll”) information,; preparing the bi-weekly payroll,; processing payroll information,; completing and submitting payroll reports; maintaining payroll records.

EDUCATION, TRAINING AND EXPERIENCE:

• Bachelor’s degree in Accounting or Finance or Business
• Payroll Compliance Practitioner (PCP) certification through Canadian Payroll Association
• Minimum of 3 years’ payroll and benefits administration experience
• Experience working in non-profit sector is an asset
• Knowledge of unionized payroll
• Knowledge of Comvida and Payworks systems is an asset
• Knowledge of applicable Federal and Provincial privacy legislation

JOB SKILLS AND ABILITIES:

• Excellent verbal, and written communication skills
• Excellent interpersonal and relationship-building skills
• Excellent customer service skills
• Excellent time management, organization and coordination skills
• Excellent numerical and data analytical skills
• Excellent process improvement and problem resolution skills
• Advanced level in Excel and Word, and intermediate level in PowerPoint and other MS office programs
• Ability to work with detailed information with accuracy
• Ability to aggregate and analyze information and data for effective problem solving
• Ability to plan, organize, and manage workloads
• Ability to hold and handle sensitive and private information in confidence
• Ability to work independently and as a part of a team

• Operates computerized payroll systems and software
• Processes payroll/benefit information for employees in accordance with appropriate scales, regulations, and authorized deductions
• Balances the payroll accounts by resolving payroll discrepancies
• Calculates and maintains records for all salary placements and increments
• Calculates, prepares, reconciles payroll for payroll remittances
• Reconciles payroll deductions to general ledger accounts
• Determines benefit eligibility for employees
• Enters, maintains, and updates employee benefits information online for Benefit Carriers
• Prepares and/or assists in preparation of monthly and annual reports from payroll data for unions, pensions, and various government departments
• Answers payroll/benefit related inquiries from employees, supervisors and external agencies
• Ensures compliance with federal and provincial regulations and guidelines
• Maintains payroll operations by following policies and procedures
• Reports changes when needed
• Keeps abreast of any changes in legislations that impact payroll administration
• Reviews and reconciles annual payroll accounts in preparation for the annual audit
• Liaises with auditors as required
• Assists the Finance team in reconciling all payroll accounts including remittance accounts and the payroll register as required
• Assists and performs back up duties for other finance staff including general ledger entries
• Prepares monthly reports to program managers to assist in tracking and analyzing expenses
• Prepares ad-hoc and analytical reports and summaries as required
• Performs other related duties assigned by the Finance Manager