2024-2025 | Facilities and Operations Associate

at  Boston Prep

WHAT IS BOSTON PREP?

Boston Prep is a college-preparatory charter public district, made up of a single-site middle and high school. In 2023-2024, our community will include 700 students in grades 6-12, nearly 500 alumni, over 150 faculty members, and hundreds of families. The majority of our students and families reside in Dorchester, Roxbury, Mattapan, and Hyde Park. As a charter public school, we welcome all students via an impartial public lottery, and hold the same high expectations and ambitions for all of our students, including those with special needs and English language learners.

Maintenance of Organizational Culture

• Actively engaging in one’s learning; seeking and acting on feedback regularly
• Actively pursuing professional development, inside and outside of the school
• Collaborating with other teachers and school leaders to advance the school’s missio

KEY RESPONSIBILITIES OF THE ROLE:

Facilities Tasks

• Assist Director of Operations (DOO) in ensuring that work is completed by contractors and outside vendors, that feedback is communicated when necessary and as needed, that problems are resolved in a timely manner.
• Communicate regularly with janitorial staff and management to ensure seamless daily operations; facilities and grounds remains safe and clean throughout the day
• Assist partners and contractors, as needed: HVAC, locksmith, exterminator, plumber, electrician, elevator technician, etc. under the direct supervision of DOO
• Effectively deliver on as many on-site maintenance needs as is possible
• Hands-on repairs (painting, patching) and routine maintenance (lockers, window-shades, keys, etc.).
• Regular start of year and end of year upgrades, as needed
• Miscellaneous work related to general school site upkeep
• Effectively assist on inspections related to relevant systems, ensuring that Boston Prep remains in compliance and in good standing
• fire department, sprinkler systems, HVAC, water department, fire extinguishers, health department, building department, smoke detectors, elevators, owners insurance
• Regularly complete building walks to ensure facilities are up to standard, document maintenance needs, and coordinate repairs (all spaces are safe, functional, and clean, free of graffiti and damage, painting needs are addressed promptly, etc.)
• Supports seasonal facilities project plans and responds to facilities requests as the initial point person

Furniture Tasks

• Assist DOO to ensure all furniture is set up in all spaces by the last day of August Orientation and as needed throughout the year for events
• Maintain all furniture in good working order (desks, desk glides, cabinets, etc.)
• Partner with professional moving company to ensure all furniture is located to the correct locations, including storage units
• Record and maintain accurate inventory of all Boston Prep storage units

Classroom Set-up

• Work with operations team to ensure all classroom spaces and facilities are ready for students at all points of the school year, including re-stocking supplies for teachers and regular classroom checks

Additional Operational Responsibilities

• Daily duties, as assigned
• Assisting with schoolwide coverage, approximately 10-15 hours per week
• Supporting with other operations projects
• Supporting with translation
• Supporting the school with daily assigned duties and serve on the Emergency Response Team
• Additional projects assigned by the Director of Operations or other school leaders

Building of School Culture

• Facilitating an advisory group of 10-15 students weekly
• Partnering with team members, students and families, to actively uproot racism and inequality in our community
• Modeling empathy, embodying the mindset that “kids do well if they can”
• Upholding school and grade level systems and structures with fidelity
• Assuming extracurricular responsibilities, if desired

Maintenance of Organizational Culture

• Actively engaging in one’s learning; seeking and acting on feedback regularly
• Actively pursuing professional development, inside and outside of the school
• Collaborating with other teachers and school leaders to advance the school’s mission

This role is a 12-month role. Applicants must possess the drive, experience, and entrepreneurial spirit to contribute to an outstanding urban public school and community. Boston Prep is committed to a diverse workplace.
For more information, please visit our website at www.bostonprep.org.

Our mission guides Boston Prep and our values guide how we work together as a One Team. Our values hold us accountable to ourselves, to one another, to our students, and to our families. They remind us of how we strive to do the work of our achieving mission together, united as a One Team. Our One Team’s values:

• We are mission driven.
• Everyone is here for the same reasons.
• Organizational changes are required to achieve the mission.
• We believe all of us, in every step of our journey, have room to improve.
• Staff actions drive student results