2024-37: Facilities Coordinator

at  Fort St John Association for Community Living

The Fort St. John Association for Community Living has been supporting individuals with developmental disabilities and complex needs for over 60 years. We are committed to a positive work environment where employees feel engaged and supported.

JOB SUMMARY:

The Facilities Coordinator is responsible for overseeing and coordinating the maintenance, repair, and improvement of all FSJACL properties, including administrative buildings, community centres, and supported homes. This role ensures that all facilities are safe, functional, clean, and well-maintained, enabling FSJACL to provide a comfortable and secure environment for staff and individuals served. The facilities Coordinator will manage relationships with contractors, vendors, and suppliers while coordinating and directly facilitating repairs and preventative maintenance tasks.
This is an excluded position and is covered by the non-union compensation guidelines.

EDUCATION & WORK EXPERIENCE:

• Strong knowledge of basic repairs, preventative maintenance, and building systems (e.g., HVAC, plumbing, electrical, carpentry)
• Experience with vendor and contractor management, including sourcing, negotiating
• Strong organizational skills, with the ability to prioritize and manage multiple projects.
• Basic budgeting and project planning skills.
• Knowledge of health and safety regulations and standards.
• Certification in a relevant trade or facility management program is a plus.
• First Aid and WHMIS certifications.

KNOWLEDGE, SKILLS AND ABILITIES:

• Excellent oral, written, facilitation and interpersonal communications skills.
• Demonstrated teamwork with the ability to help where needed.
• Well-developed planning, organizing, controlling and administrative skills
• Ability to foster positive relationships with peers, managers, clients and suppliers.
• Ability to function independently, and frequently under pressure, while managing multiple concurrent projects and deadlines.
• Problem-solving ability and resourcefulness in handling maintenance and repair challenges.
• Effective communication skills to coordinate with various stakeholders and provide clear instructions to contractors and vendors.
• Basic proficiency in using Microsoft Office Suite or facility management software.
• Physical ability to perform hands-on maintenance tasks.

REQUIREMENTS:

• Vulnerable Sector Criminal Record Check.
• Valid Canadian Driver’s License.
• Reliable vehicle for transportation.
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KEY DUTIES AND RESPONSIBILITIES:

Facility Maintenance & Repair

• Conduct quarterly inspections of all FSJACL buildings and homes to ensure facilities are clean, safe, and in good working order.
• Coordinate and oversee maintenance, including HVAC, electrical, plumbing, and other systems.
• Schedule and complete repairs and small construction projects, ensuring minimal disruption to operations.
• Perform minor repairs (e.g., carpentry, plumbing, painting, etc)
• Perform weekly required cleaning in administrative and community centre facilities.
• Investigate and address any calls for repairs.
• Coordinate the entry and exit of scheduled user groups for the Community Center. Monitor and manage space utilization to prevent scheduling conflicts or overlapping between groups, maintaining a safe and organized environment.
• Collaborate monthly with the Occupational Health & Safety Chair to review and address facilities maintenance identified in OH&S meetings.

PERFORMS OTHER RELATED DUTIES AS ASSIGNED.

Hours of Work: As required (minimum 35 hours per week).
Wage: $65,000-$70,000 per year.