2484 - Receptionist Guildford, Staines, Redhill

at  Ministry of Justice

GENERAL INFORMATION

Salary
£32,416 - £34,361
Working Pattern
Full Time
Vacancy Approach
External
Location
London
Region
London
Closing Date
14-Feb-2025
Post Type
Fixed Term
Civil Service Grade
EO
Number of jobs available
1
Job ID
2485

DESCRIPTIONS & REQUIREMENTS

Job description

DESCRIPTION:

An exciting opportunity has arisen to work as the Private Secretary to the Special Advisers in the Wales Office. This busy but rewarding role offers opportunities to work directly with Special Advisers to the Secretary of State for Wales and get involved with initiatives across the wider Private Office and Ministerial team.
This fast-paced post is an integral role in the Private Office division and directly supports the delivery of ministerial priorities. It also provides an excellent opportunity for anyone who would like to gain a real insight into the work of Ministers, how the department and the wider Government operates, and how the UK Government works collaboratively with the Welsh Government.
The successful candidate will need to be assertive and confident in their ability to prioritise a busy workload and work with Ministers, Special Advisers and colleagues at all levels. Excellent communications skills, sound judgment, and the ability to remain calm and reliable under pressure is also essential. In return, this role offers the opportunity to be at the heart of a busy, friendly team and gain valuable experience working at the centre of Government.
Given the nature of the role, it is London based and full time. You will need to be prepared to work some early mornings and evenings as part of a Private Office rota, and as such this role attracts a Private Office allowance of £3,242 in addition to the salary listed above.

JOB DESCRIPTION ATTACHMENT

• 
  Final - SpAd Support JD.pdf (Job Description Attachment)

EXPERIENCE

We will assess your experience for this role via the following methods
Statement of Suitability
Evidence of Experience
Statement of Suitability

KEY RESPONSIBILITIES:

• Providing high quality support to the Special Advisers (SpAds), driving forward Ministerial priorities, and supporting with policy and Parliamentary work.
• Overall responsibility for the management of the SpAds’ diaries, including arranging all internal and external meetings.
• Co-ordination and planning of the logistics for SpAds’ travel and visits.
• Acting as the conduit between SpAds and the rest of the Department, feeding back and translating priorities.
• Preparation of diary cards and day packs for SpAds.
• Management and coordination of workflow, ensuring SpAds make timely decisions, quality checking submissions, and conveying feedback on submissions.
• Ensuring that views/comments from SpAds are promptly and accurately conveyed to relevant officials within and outside the Department through both oral and written communication.
• Responsibilities across the wider team including evening duties on a rota and covering for colleagues as needed.
• The successful candidate may also lead on a policy portfolio within the private office.
  The job description is not intended to be exhaustive, and it is likely that duties may be altered from time to time in the light of changing circumstances and after consultation with the postholder.

If you do not meet the above requirement, you may still be considered for the role if, for example:

• You have been serving overseas with HM Armed Forces or in some other official capacity as a representative of HM Government.
• You were studying abroad.
• You were living overseas with parents