Academic Office Coordinator (Administrative Analyst/Specialist, Exempt I) -

at  California State University

Job no: 544033
Work type: Staff
Location: San Francisco
Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Probationary, Full Time, Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled)

POSITION SUMMARY

Under the general direction of the Director of the School of Music, the administrative analyst executes and coordinates administrative operations necessary to run a large, complex and diverse academic department to ensure students and faculty are supported. Serves as the Academic Office Coordinator (AOC) overseeing the day-to-day operations of assigned department, assisting Director in all department administrative responsibilities, providing analysis and reports, including fiscal matters with budget projection and allocation, monitoring department expenditures and related record keeping. Coordinates with the Director, faculty and other staff in interpreting, developing, implementing, monitoring, and evaluating policies and procedures related to the operations and needs of the assigned department in the College of Liberal and Creative Arts. Supports different programs and spaces housed in the department and coordinates events. In consultation with the Director, prepares class schedules, bulletin revisions and all curricular proposals and documents. Receives work direction from the Director, coordinates and expedites all hiring documents, personnel and payroll transactions. Coordinates departmental communications and record keeping. Serves as department liaison with the College of Liberal & Creative Arts and other University units. The incumbent serves the needs of the college and may be called upon to assist with other academic units outside of assigned department if needed.

MINIMUM QUALIFICATIONS

Requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor’s degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.

Typical knowledge and skill requirements:

• Working knowledge of general practices, program, and/or administrative specialty. Basic knowledge of and ability to apply fundamental concepts. Working knowledge of budget policies and procedures.
• Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty.
• Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them.
• Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques.
• Ability to organize and plan work and projects including handling multiple priorities.
• Ability to make independent decisions and exercise sound judgment.
• Ability to compile, write, and present reports related to program or administrative specialty.
• Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit.
• Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations.
• Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty.
• Working knowledge of operational and fiscal analysis and techniques.
• Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved.
• Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations.
• Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability to anticipate problems and address them proactively.
• Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form.
• Ability to train others on new skills and procedures and provide lead work direction.

PRE-EMPLOYMENT REQUIREMENTS

This position requires the successful completion of a background check.

Please refer the Job description for details