Academic Scheduling & Instructor Support Coordinator

at  University of Toronto

Date Posted: 01/30/2025
Req ID: 41506
Faculty/Division: Faculty of Kinesiology & Physical Education
Department: Faculty of Kinesiology & Physical Education
Campus: St. George (Downtown Toronto)
Position Number: 00038703

ABOUT US:

The University of Toronto’s Faculty of Kinesiology and Physical Education is globally recognized for developing and advancing knowledge about the interactions of physical activity and health through outstanding undergraduate and graduate education programs, cutting-edge research and the delivery of sport, recreation and high performance athletic opportunities for students, staff, faculty and community members across the three campuses. In achieving this vision, the Faculty is guided by values of integrity, respect, equity and diversity. kpe.utoronto.ca

ESSENTIAL QUALIFICATIONS:

• Bachelor’s Degree or acceptable combination of equivalent experience
• Minimum two years in an academic environment
• Experience using academic course scheduling software such as CLASS, Fusion and Infosilem
• Experience in supporting faculty and working in a student service environment
• Strong sense of professionalism and a high level of customer service delivery is essential
• Excellent verbal and written communication, interpersonal, and organizational skills
• Demonstrate tact, discretion and sensitivity when dealing with confidential matters
• Demonstrated decision-making skills in a fast-paced, dynamic environment
• Strong computer skills and aptitude in word processing, spreadsheets, database management and website maintenance
• Strong research and analytical skills, ability to understand and apply information, regulation and guidelines

LIVED EXPERIENCE STATEMENT

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position

YOUR RESPONSIBILITIES WILL INCLUDE:

• Collecting and organizing course and/or room requirements for scheduling
• Troubleshooting timetabling and/or room booking conflicts
• Maintaining course information on student information systems
• Preparing and disseminating examination timetables
• Determining logistical details required for alternative arrangements to accommodate exam conflicts for students
• Acting as the first point of contact for KPE undergraduate and graduate instructors for their administrative and logistical needs
• Keeping well-informed on University programs, policies and procedures
• Liaising with academic units and stakeholders to support academic calendar production initiatives

TO BE SUCCESSFUL IN THIS ROLE YOU WILL BE:

• Communicator
• Cooperative
• Efficient
• Multi-tasker
• Organized
• Problem solver
• Tactful
  Closing Date: 02/10/2025, 11:59PM ET
  Employee Group: USW
  Appointment Type: Budget - Continuing
  Schedule: Full-Time