Academic Support Coordinator (Melbourne Veterinary School)

at  University of Melbourne

Job no: 0064447
Location: Werribee
Role type: Full-time; Continuing
Faculty: Faculty of Science
Department/School: Melbourne Veterinary School
Salary: UOM 6 - $96,459 - $104,413 p.a. plus 17% super
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WHO WE ARE LOOKING FOR

You will have proven experience providing administrative support in a higher education setting, with strong attention to detail, sound judgement, excellent time management, and the ability to prioritise tasks efficiently while using initiative.

You will also have:

• Demonstrated experience working autonomously and as part of a team with the ability to lead processes across a broad, complex team environment.
• Demonstrated experience providing guidance and direction to others ensuring the achievement of agreed outcomes and deadlines.
• Demonstrated commitment to the delivery of excellent customer service and continuous improvement to the standard of service.
• Demonstrated experience developing, implementing and maintaining business processes.

For further information regarding responsibilities and requirements, please refer to the attached PD.
This role requires that the successful candidate must undergo and maintain an up-to-date Working with Children Check. This is essential to guarantee a secure environment for all individuals at the University. In the case the selected candidate doesn’t have a valid Working with Children Check, they will be able to apply for the WWCC as part of the initial onboarding procedures.
Please note: Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.

ABOUT THE ROLE

As the Academic Support Coordinator, you will play a key role in ensuring the efficient delivery and quality assurance of Melbourne Veterinary School’s academic programs.
Based at the Werribee campus, you will lead a small team to manage critical student-related activities, including results administration, timetabling, subject changes, academic misconduct, and school events.
This role requires strong leadership, initiative, and organisational skills to balance multiple priorities and meet competing deadlines effectively. You will also foster positive relationships with staff, students, and stakeholders while providing exceptional support and service.

Your responsibilities will include:

• Coordinate academic support functions including but not limited to subject administration, timetabling, special consideration, online enquiry systems, curriculum changes, eLearning support, subject experience surveys, academic misconduct, coordination of assessments and results processing.
• Provide accurate and timely advice to academic staff and coordinators on matters related to student enrollment and teaching and learning.
• Plan and oversee support functions unique to the DVM such as the Q Fever vaccination program, large animal handling week and coordination of uniform requirements in collaboration with School Executives.
• Collaborate with and support the wider functions of Placement and Academic Support Team during peak work periods.
• Coordinate the provision of accommodation for DVM students where appropriate.
• Coordinate and provide support to nominated School committees including preparation of agendas and papers, writing and circulation of minutes and tracking follow up actions.

IF YOU FEEL THIS ROLE IS RIGHT FOR YOU, PLEASE APPLY WITH THE FOLLOWING DOCUMENTS:

• Resume
• Cover Letter outlining your interest and experience
  Please note that you are not required to respond to the selection criteria in the .
  Please ensure that you apply through the Apply Now button at the bottom of this advertisement. However, if you have any questions regarding the recruitment process, please feel free to contact Anna Gradoboeva via email at hr-careers@unimelb.edu.au, ensuring that you include the Position Number and the Job Title as the subject. Please do not share your application to this email address.
  If you have any particular questions regarding the job please follow the details listed on the .
  Applications close: 6th February 2025 2024 11:55 PM Australian Eastern Standard Time (AEST) / Melbourne time zone.
  Advertised: 22 Jan 2025 12:05 AM AUS Eastern Daylight Time
  Applications close: 06 Feb 2025 11:55 PM AUS Eastern Daylight Time