Account Assistant

at  The Heritage

The Heritage offers a sophisticated elegance with impeccable hospitality set in wonderful un-spoilt Laois countryside. It comprises of a luxury world class Hotel and European Award Winning Spa. The Heritage also offers guests a number of on site activities such as our Health Club with Leisure Pool, Jacuzzi, Sauna and Steam rooms, 5km Walking Track and Cinema.
We are currently looking to hire an Accounts Assistant to join our existing accounts team.
Job Summary: We are seeking a detail-oriented and proactive Accounts Assistant to manage the company’s accounts payable processes, ensuring all creditor accounts are accurately maintained and paid on time. The ideal candidate will be proficient in creditor management, familiar with Procurement Wizard software. The role will also include overseeing payroll processing and ensure the smooth execution of payroll functions. The ideal candidate will have strong payroll management experience, a keen eye for detail, and preferably proficient in Quantum Payroll software. You will be responsible for ensuring accurate and timely payment of employee wages, maintaining payroll records, and complying with statutory requirements.

KEY RESPONSIBILITIES:

Accounts Payable Management: Process, verify, and reconcile supplier invoices, ensuring
accuracy and compliance with company policies.
Creditors Ledger: Maintain up-to-date and accurate creditors ledger, ensuring timely
payments to suppliers.
Procurement Wizard: Utilize Procurement Wizard software to manage purchase orders,
supplier contracts, and invoicing, ensuring alignment with procurement and finance
procedures.
Payment Processing: Prepare weekly/monthly payment runs, ensuring all payments are
made within agreed terms.
Supplier Queries: Respond to and resolve supplier queries in a timely manner, maintaining
positive relationships with all suppliers.
Reconciliation: Regularly reconcile supplier statements, investigating and resolving
discrepancies.
Month-End Reporting: Assist in month-end closing activities, including creditors’ aging
reports, accruals, and payment forecasts.
Documentation and Filing: Ensure proper documentation and filing of all invoices, payments,
and reconciliation reports for audit purposes.
Payroll Processing: Process end-to-end payroll for all employees using Quantum Payroll,
ensuring accuracy in hours worked, deductions, bonuses, and other payroll-related
transactions.
Payroll Data Management: Enter and update employee information in the payroll system,
ensuring all data is current and accurate, including new hires, terminations, salary changes,
and tax details.
Time and Attendance Tracking: Collaborate with HR and department managers to ensure
accurate recording of time and attendance data, resolving any discrepancies before payroll
processing.
Deductions and Benefits Administration: Manage payroll deductions such as taxes, pensions,
insurance, and other benefits, ensuring proper calculations and remittances.
Compliance: Ensure compliance with local labour laws, tax regulations, and statutory
reporting requirements related to payroll.
Payroll Queries: Address and resolve employee payroll queries in a timely and professional
manner.
Monthly Payroll Reports: Generate payroll reports for management, including payroll
summaries, tax reports, and pension contributions including excel reporting
Reconciliations: Assist in payroll-related reconciliations, including the reconciliation of payroll
accounts and ensuring accurate tax filings and contributions.
Month & Year-End Payroll Activities: Assist in period end activities.
Continuous Improvement: Contribute to the improvement of payroll processes, suggesting
and implementing more efficient workflows and systems.
Internal Controls: Ensure compliance with internal controls and assist in the implementation
of process improvements in the accounts payable function.
Assist with Customer Bills and voucher queries and any other daily request that maybe asked
Team Collaboration: Work closely with the various teams to ensure seamless flow of financial
information and supplier management.
Qualifications and Skills:
Proven experience as an Accounts Assistant or similar role, with a focus on creditors and payroll
Proficiency in Procurement Wizard and Quantum Payroll software is preferable.
Solid understanding of accounts payable and payroll processes.
Strong organizational and time-management skills with the ability to prioritize tasks and meet deadlines.
Excellent communication skills, both written and verbal, with the ability to build relationships with suppliers and internal stakeholders.
High level of accuracy and attention to detail. Proficiency in Microsoft Office Suite (particularly Excel)
Ability to work independently as well as part of a team.
We look forward to welcoming you to our finance team!

Our Core Values are the essence of what we stand for as a company and it is our vision to instil a people focused culture within the hotel. These 5 core values give The Heritage a framework for leadership and set the foundations for our employees to grow and prosper in their roles with us

• Put Our Guest First
• Be Nice, Be Kind
• Pull Together
• Own it, Do it
• Raise the Ba