Account Payable (AP) Supervisor

at  Olympic International Sales

DESCRIPTION:

Olympic International Sales Ltd (“Olympic”) is a leading HVAC manufacturer representative based in North Vancouver, British Columbia. We specialize in delivering innovative and energy-efficient HVAC solutions for residential and commercial markets. As a trusted partner to manufacturers and customers, we are committed to driving value through technical expertise, exceptional service, and sustainability-focused practices.

EDUCATION, LICENSES AND/OR CERTIFICATION, EXPERIENCE REQUIRED

• 3-5 years of hand-on experience in Accounts Payable, including process improvement and streamlining AP operations.
• Bachelor’s degree, along with completion of a college program or courses in bookkeeping or accounting.
• Strong interpersonal skills with the ability to build effective relationships with internal teams and external vendors to resolve issues, troubleshoot, and maintain productive relationships.
• Detail-oriented individual with exceptional problem-solving and analytical skills, with a keen ability to identify and address variances or inefficiencies.
• Certification in a Professional Accounting designation is an asset.
• Previous experience in HVAC, construction, or other project-based industries, managing complex, high-volume AP functions.
• Proven track record of managing complex transactions, ensuring accuracy and efficiency in fast-paced environment while meeting strict deadlines.
• Strong understanding of internal controls and financial best practices.
• Familiarity with ERP systems, such as Business Central, with hands-on experience in invoice processing, reconciliation, and reporting.
• Proficiency in MS Office Suite, primarily Excel, specializing in data management, analysis, and reporting tasks.
• Demonstrated ability to drive efficiency and accuracy, while maintaining confidentiality, integrity, and high standards.
• Proven ability to take ownership of the AP function in a role offering autonomy, demonstrating responsibility, manage high-pressure situations with empathy and patience.
• Ability to work independently with minimal supervision while also being a collaborative team player.

HOW TO APPLY:

• Olympic International is an equal-opportunity employer that values diversity, equity and inclusion. We encourage interest from individuals belonging to equity-seeking groups. We invite interested candidates to submit their RESUME to: careers@olympicinternational.com.
  Job Type: Full-time
  Pay: $60,000.00-$70,000.00 per year

Benefits:

• Company events
• Dental care
• Extended health care
• Life insurance
• Paid time off
• Vision care

Schedule:

• 8 hour shift
• Day shift

Ability to commute/relocate:

• North Vancouver, BC: reliably commute or plan to relocate before starting work (required)

Application question(s):

• Do you have previous experience in HVAC, construction, or other project-based industries, managing complex, high-volume AP functions?
• Do you have 3-5 years of hand-on experience in Accounts Payable, including process improvement and streamlining AP operations?
• Do you have a Bachelor’s degree, along with completion of a college program or courses in bookkeeping or accounting?

Work Location: In person
Application deadline: 2025-02-11
Expected start date: 2025-02-1

ROLE OVERVIEW:

We are seeking a highly skilled and detail-oriented Accounts Payable (AP) Supervisor to join our finance team. The ideal candidate will have 3-5 years of experience in AP, with AP process improvement experience, and a hands-on approach to managing accounts payable operations. This is a key role where the AP Supervisor will take full ownership of the position and be prepared to grow its team and develop the team over the long term.
The AP Supervisor will be instrumental in transforming our accounts payable operations, with a strong focus on reconciliation, efficiency, and continuous process improvement. Responsibilities include managing accurate processing of high-volume invoices with AP and administrative staff and maintaining strong relationships with both internal clients and external vendors. A deep understanding of internal controls will be crucial to ensuring the integrity of financial operations.
The ideal candidate will have a background in HVAC, construction, or other project-based industries and will demonstrate a high level of expertise, professionalism, honesty, and integrity. This position reports directly to the Controller.

KEY RESPONSIBILITIES:

• Ensure the integrity of financial operations through adherence to internal controls, policies, accounting standards, and regulatory requirements.
• Manage the daily accounts payable operations, ensuring the accurate and efficient processing of purchase, credit, and payment transactions.
• Maintain and reconcile vendor accounts and AP GL and subledgers on a timely basis.
• Prepare reports and support month-end and year-end close processes by providing necessary documentation and performance analytics.
• Build and maintain strong relationships with internal clients and external vendors, resolving discrepancies or issues in a professional and timely manner.
• Build and grow the AP team, providing training, mentorship, and professional development opportunities.
• Manage high-pressure situations with professionalism, demonstrating patience and empathy while maintaining positive relationships.
• Streamline invoice processing, reconciliation, and reporting.
• Lead efforts in process improvements, focusing on efficiency, reducing errors, and enhancing overall workflow.
• Perform additional responsibilities as assigned.