Accountant/Bookkeeper

at  Canadian Mathematical Society

The CMS provides a great working environment with good work/life balance. The hours are 35 hours per week and are flexible. Health and dental benefits, 3 weeks vacation plus 1 week between Christmas and New Years, as well as a generous pension plan are provided. We are a small close knit team working to promote mathematics in Canada.
Accountant is required to provide timely and accurate financial services, necessitating the use of various software including: Moneris & RBC Express, accounting software (currently Sage ERP), Sage CRM, Excel spreadsheets, electronic mail and word processing. The Senior Accountant is also responsible for ensuring the operations of the Executive Office runs smoothly.

QUALIFICATIONS

• in-depth experience of accounting and auditing principles and procedures;
• degree in accounting;
• in-depth knowledge of fund-based accounting specially with General Ledger (G/L);
• minimum of 3 years of experience working with a Canadian non-profit or charitable organization;
• proven spreadsheet and computerized accounting experience;
• excellent and proven communication skills;
• ability to use discretion when communicating with clients;
• knowledge of human resource management;
• ability to perform the required duties and responsibilities with minimal supervision;
• ability to work with diligence and accuracy within established priorities and schedules.

Education:

• Secondary School (preferred

Experience:

• Accounting for Canadian Charitable Organization: 2 years (required

These include but are not limited to the following:

Finance

• preparing all invoices and deposits;
• posting of all accounts payable and receivable using Sage ERP and Sage CRM accounting software;
• preparing cheques and electronic payments for signature by authorized signatories every three weeks;
• posting of A/R and A/P sub-ledgers to general ledger.
• monthly review and follow-up of outstanding receivables and payables;
• preparing and posting journal entries as required;
• reconciliation of sub-ledgers and accounts (including all CMS Restricted Funds);
• reconciliation of the Society’s financial records to the Society’s database records to ensure accurate and complete records are maintained;
• preparation, review and verification of month-end reports;
• performance of internal audit procedures, reports and related financial matters;
• distribution of quarterly financial reports to the Finance Committee members and others as required.

Year-end and Audit Procedures:

• ensuring that all necessary reconciliations are completed;
• following-up year-end expense and revenue submissions, estimates and confirmations;
• preparing all schedules and working papers for the external auditors;
• preparing final year-end financial statements;
• meeting with the CMS officials and auditors as required to review audit matters;
• ensuring that all necessary year-end adjusting entries are posted and financial records are closed;
• completing government reports for approval and submission by required deadlines.

Yearly Budget Preparation:

• analyzing and updating spreadsheet formats, formulas and audit numbers;
• preparing budget request documents and distributing as required;
• preparing budgets for all funds and other budget data as required;
• inputting all budget data and estimates received from committee chairs, editors, staff, etc.;
• attending all budget review meetings;
• preparing documents and other materials for distribution to the Finance and Executive Committees for approval;
• making adjustments recommended by Finance and Executive Committees and preparing documents for distribution to the Board of Directors for approval;
• preparing final approved budget documents for distribution;
• inputting of approved budget amounts into Sage ERP;
• ensuring that copies of all budget materials and reports are filed appropriately.

Human Resources/Payroll

• preparing employment contracts;
• sending out job search advertisements;
• participating in setting up and conducting interviews and negotiating agreements with candidates;
• managing all payroll duties as required;
• reconciling payroll invoices;
• preparing timesheet forms for staff, and summarizing timesheets prepared by employees.
• filing of all corporate documents.

Other Duties:

• managing office equipment and supplies;
• maintaining copies of all contracts;
• attending and participating in regular staff meetings and other meetings as required;
• developing and maintaining the procedure manuals related to this position;
• executing any special projects, and performing such other duties as may from time to time be prescribed by the Executive Director;
• be responsible for his/her professional development.

Please note that applicants will be considered on an ongoing basis. This competition will remain open until filled.
Job Types: Full-time, Permanent
Pay: $65,000.00-$85,000.00 per year

Additional pay:

• Bonus pay

Benefits:

• Company pension
• Dental care
• Disability insurance
• Extended health care
• Flexible schedule
• Life insurance
• Paid time off
• Vision care

Schedule:

• Monday to Friday

Education:

• Secondary School (preferred)

Experience:

• Accounting for Canadian Charitable Organization: 2 years (required)

Work Location: In perso