ACCOUNTING ASSISTANT 2

at  City of Toronto

Job ID: 49254
Job Category: Finance, Accounting, & Purchasing
Division & Section: Toronto Paramedic Services, PS Operational Support
Work Location: 4330 Dufferin Street, Toronto, Ontario, M3H 5R9
Job Type & Duration: Full-Time, Permanent Vacancy
Hourly Rate and Wage Grade: $39.14 - $42.88, TF0113, Wage Grade 11
Shift Information: Monday to Friday, 35 hrs per week
Affiliation: L79 full - time
Number of Positions Open: 1
Posting Period: 16-JAN-2022 to 30-JAN-2025
To perform a direct financial accounting and procurement duties for Toronto Paramedic Services through daily, bi-weekly, monthly, quarterly, and annual financial accounting and purchasing reviews, processing and reporting, pertaining to accounts receivable, account payables, purchasing, internal control, researching, analyzing and reconciling to the general ledger. Ensures compliance with established Corporate policies, procedures and practices. To be a major liaison with Corporate Divisions and Agencies, along with external vendors on accounts payable and purchasing matters.

YOUR APPLICATION MUST DESCRIBE YOUR QUALIFICATIONS AS THEY RELATE TO:

• Extensive work experience in the SAP financial system/accounting/financial environment.
• Extensive work experience in the Microsoft Office.
• Extensive experience in the analysis, investigation and process of established Corporate Finance policies and procedures relating to accounts receivable, accounts payable, Corporate Credit cards and Non - PO invoice procedures.
• Completion of a diploma in an accounting or business program or present enrolment towards completion of a professional accounting designation and/or equivalent combination of education and work experience in the purchasing/accounting/financial field.
• Experience providing work direction and training in an accounting environment.

Reporting to the Supervisor, Financial Services, the Accounting Assistant 2 will perform a variety of financial services functions:

• Performs analysis and accounting duties such as purchasing functions, and goods receipts, including discount vendors for timely processing, while ensuring bi-weekly Resolved Documents are submitted accurately and on time, taking action as required when vendors or corporate Finance staff require assistance and information returned to resolve issues when required.
• Performs accounting duties and/or assists other Finance Division staff with accounts receivable or accounts payable functions including bank deposits, petty cash handling, Non - PO payments, interface processing payments, Corporate Credit card processing, and journal entries.
• Performs accounting duties such as reviewing, researching, analyzing and reconciling general ledger accounts.
• Performs setting up and maintaining expenditures and revenue working papers, spreadsheets and reconciliations by using cost detail records, preparing monthly financial reports and ad-hoc reports for analyzing reports.
• Reviews financial system SAP budget variance reports, both operating and capital accounts/projects, and then by using journal entries to reclassify and re-allocate to take action as required.
• Performs accounting duties including monitoring and performing calculations in order to prepare and process period-end and year-end closing working papers, accruals and recoveries for both Operating and Capital budgets, reviewing account balances and using journal entries to correct expense and revenue financials as needed for posting accuracy.
• Prepares and co-ordinates data and financial statements, ad-hoc financial statements, subsidy claims and statistical data reports for internal Division staff, external clients (i.e. Auditors, Provincial or Federal staff), or other City Divisions for both Operating and capital accounts/projects.
• Monitors Provincial statutes and regulations, City By-laws and/or Council direction and agreements for any changes, including preparing and calculating subsidy claims.
• Provides, coordinates, maintains, and assists with accounting, purchasing or payroll financial matters to any staff level including senior management in the Division who require the information or ad-hoc reports, business expense claims or anyone who has procurement inquiries, as needed.
• Maintains cost control system including subsidiary records relating to departmental capital and current projects.
• Liaises with Corporate Finance Division for processing accounts payable documents and/or dealing with other accounts payable related issues from other Corporate Divisions if needed.
• Supports, assists and prepares statements for reporting on special projects and assignments, as well as takes direction from Senior Management and/or from more senior team member positions such as Accounting Assistant 1, as needed.
• Direction exercised to support, assist and help coordination of work tasks, including training,for the Accounting Assistant 3 and 4 positions.