Accounting Assistant

at  Bossard North America

Essential Duties and Responsibilities include the following:

• Understand the Bossard, Inc., Quality Policy and apply it to job duties.
• Daily calls to customers to prompt for payment, and record detailed notes in computer.
• Correspond to customers, Customer Service & Territory Managers regarding A/R issues as necessary.
• Daily processing and posting to A/R for all customer payments.
• Send customers’ copies of missing invoices, packing slips, proof of delivery, etc., and address their concerns or questions regarding their account.
• Process vendor returns.
• Process customer credit memos.
• Set up new customers in computer system.
• Assist Accounting Manager with processing customer credit applications.
• Process vendor A/P inquiries (incoming calls, faxes, & e-mails).
• Print A/P checks.
• Maintain A/P & A/R files in a neat and orderly manner.
• Other duties may be assigned.

EDUCATION AND/OR EXPERIENCE

High School Diploma; two years related experience and/or training; or equivalent combination of education and experience.

LANGUAGE SKILLS

Ability to read, analyze and interpret general business periodicals, safety rules, operating and maintenance instructions, and procedure manuals. Ability to write reports & business correspondence. Ability to effectively present information and respond to questions from groups of managers, clients, customers, employees of the organization, and the general public.

MATHEMATICAL SKILLS

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages. Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate and percent. Ability to draw and interpret bar graphs.

COMPUTER/SYSTEM SKILLS

To perform this job successfully, an individual should have Intermediate knowledge of:

• Microsoft Suite (Excel, Word, PowerPoint)
• Outlook

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The Essential Duties and Responsibilities listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

TRAVEL REQUIREMENTS

Travel not required

EDUCATION

Preferred

• Associates or better in Accounting

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c

Essential Duties and Responsibilities include the following:

• Understand the Bossard, Inc., Quality Policy and apply it to job duties.
• Daily calls to customers to prompt for payment, and record detailed notes in computer.
• Correspond to customers, Customer Service & Territory Managers regarding A/R issues as necessary.
• Daily processing and posting to A/R for all customer payments.
• Send customers’ copies of missing invoices, packing slips, proof of delivery, etc., and address their concerns or questions regarding their account.
• Process vendor returns.
• Process customer credit memos.
• Set up new customers in computer system.
• Assist Accounting Manager with processing customer credit applications.
• Process vendor A/P inquiries (incoming calls, faxes, & e-mails).
• Print A/P checks.
• Maintain A/P & A/R files in a neat and orderly manner.
• Other duties may be assigned