Accounting Clerk Accounts Payable

at  Macomb Community College

JOB FUNCTION

The Accounting Clerk – AP is responsible for all accounts payable functions for the College, including but not limited to processing invoices, issuing checks, reconciling vendor statements, and assisting Financial Services in accurate and timely financial statements. Performs under general guidance a variety of tasks requiring minor decisions and involving a high degree of accuracy in the day-to-day management of all payment cycle activities while adhering to precise procedures and standards.

QUALIFICATIONS

Three years related experience. Must have the knowledge and skills to operate machines and perform the duties in the function of the job.

• Will be expected to use Microsoft Office Programs including, but not limited to Teams, Word, Excel and Outlook. Additionally, will be expected to know or learn and use other software packages utilized within the department. On a daily basis, this position uses Colleague and Perceptive Content, a document imaging and workflow system.
• Basic accounting principles will be utilized in completing tasks
• Review and process invoices, check requests, employee reimbursement requests and travel advances through Colleague for payment processing.
• Must project a good image and show courtesy when dealing with the public and staff
• Communicate with College departments and staff regarding invoice approvals, proper documentation, banking and payment issues
• Communicate with vendors regarding invoices, statements and payments
• Communicate with the College Purchasing and Central Services Departments to problem solve issues regarding requisitions, purchase orders and blanket purchase orders
• Answer questions regarding invoices/payments via phone, e-mail, fax and in-person
• Complete and verify documentation prior to processing vouchers
• Research and problem solve Accounts Payable issues
• Reconcile accounts using Excel and Colleague reports
• Assist in preparation of 1099 Tax Forms and verify W-9 forms are collected and current
• Assist in year-end close and clean-up of open encumbrance issues
• May assist with Fixed Asset data accumulation
• Will be required to monitor and work the accounts payable department mailbox
• Meet timelines without direction or reminder from immediate supervisor
• Sets own work priorities based on supervisor’s direction or previous practice
• May work in cooperation with other full-time clerical staff, as assigned.
• Maintain vendor payment files and records
• Able to adapt to peak work loads during year end; will be expected to be able to deal with multiple tasks at one time
• Assist with year-end audit
• Participate in relevant workshops and training
• Maintain confidentiality of vendor, student and employee records; may handle information requiring guarded access, including but not limited to student records, grade rosters, personnel files, billings, receipts, etc.
• Performs other duties as assigned