Accounting Clerk/Admin Assistant

at  Garden Grove Landscaping Inc

HISTORY

Garden Grove first launched in 1990, and we’ve been working hard the last 30-years taking it to the next level. We are doing this by offering guaranteed service from a dedicated team of professionals focused on delivering results! You’ll find commercial outdoor spaces created and maintained by our team across the western GTA, Golden Horseshoe, the Tri-Cities, Guelph and the Niagara region.
As a leader in the industry, we have developed a strong reputation for excellence. we continue to grow as an organization because of our focus on team building, quality and customer satisfaction. Our unique culture has enabled Garden Grove to remain a successful family-oriented business, founded on principles of trust, honesty and respect. This guides our relationships with each other, our customers, and cultivates a positive atmosphere where growth is encouraged, and where individuals can achieve their potential.
Garden Grove promotes a teamwork culture, developing and training our staff to provide next-level service to our customers.
As a team member of Garden Grove, you can promote and lead our values with confidence to our clients, partners, fellow team-members and the community at large.

POSITION SUMMARY:

The Accounting Clerk/Admin Assistant is a key support role to the various functions of the management team. This role provides primary support to our Office Manager. This role also assists in all backend office functions and provides ongoing service through problem solving, analyzing challenges, providing solutions, and completing jobs in a timely manner.

Requirements:

• AP/AR experience required
• Payroll experience required
• Experience in an administrative role an asset
• Knowledge of Google Suites, Microsoft Office, ADP QuickBooks, Aspire an asset
• Ensure the company is represented competently and professionally.
• Provide a high level of interdepartmental support.
• Be highly organized, utilizing time efficiently.

Accounting

• Process company payrolls through ADP (salary & hourly employees, via direct deposit process)
• Manage full cycle accounting processes, accounts receivable, accounts payable, correspondence with vendors, processing payment using EFTs/cheque, maintaining financial records, and supporting documents
• Update A/R reporting and assist with collections strategy for outstanding invoices
• Create and distribute customer invoicing for monthly contractual amounts and extra work/ancillary items as work is performed
• Short-term cash flow forecasting
• Prepare monthly bank and credit card reconciliations
• Support contract renewals, ensuring accurate information is captured for invoicing
• Maintain supporting documentation and proper tracking systems for all financial transactions

Administration/Office

• Opens and distributes incoming mail and other material.
• Helps with the organizing and preparation of all company binders to included but not limited to: Site Details, Inspections, Safety, Operations, Meetings.
• Provide a high level of business professionalism and excellent customer service.
• Greet and communicate with customers, answer phone calls and emails.
• Receives and greets calls, visitors & deliveries – coordinate information accordingly to necessary individuals/division.
• Assist with maintenance, purchasing and receiving of supplies for the office, kitchen, and washroom facilities.
• Assist with maintenance, purchasing and receiving of inventory including Employee Uniforms and PPE, Parts Supplies.
• Assist the organizing of Company special events – BBQ’s, Quarterly Parties, client parties, training days, appreciation/recognition program.
• Operates standard office equipment.
• Learn to operate new office technologies as they are developed and implemented.
• Knowledge of office practices, procedures, and computer software programs.
• Knowledge and accurate processing/preparation of company forms and management of forms.
• Understand and comply with all company policies and procedures.
• Keeps informed of office details and advises management of problems and/or concerns.
• Maintain confidentiality off all financial, employee and client information.
• Ability to determine work priorities.
• Assist/Support Office Manager as necessary.

Garden Grove Landscaping Core Competencies to perform the job successfully, an individual should demonstrate the following competencies to perform the essential functions of the position: