Accounting Clerk - Payroll

at  Vancouver Aboriginal Child Family Services Society

Position: Accounting Clerk - Payroll
Status: full time term; ending December 19, 2025 - Union
Department: Finance
Location: 745 Clark Drive, Vancouver BC
Salary: $2,262.06 - $2,558.50 bi-weekly
Hours: 8:30 am - 4:30 pm Monday to Friday
Closing: Screening asap, open until filled.

At VACFSS, we ensure that the rights, safety, well-being and spirit of Indigenous children and families are upheld, honoured, and protected. We strive to eliminate oppression, discrimination, and marginalization within our community. We acknowledge and honor the inherent wisdom, capacity, and resourcefulness of our community in designing programs and services to care for our own children and families. Accordingly, we are dedicated to planning, developing, and implementing creative and innovative Indigenous programs and services in collaboration with members of our community and other agencies.

• Join an Agency that strives to provide services to strengthen Indigenous families culturally and spiritually!
• Receive a competitive salary of $59,015.56 - $ 66,749.47 annually PLUS a comprehensive benefits package!
• Take on a challenging role that provides membership in the Public Service Pension Plan!

PURPOSE OF POSITION:

This position reports to the Senior Financial Accountant. The main focus of the term role will be processing payroll for all Union and Excluded employees including regular full-time, part-time, and casual staff. In addition, support work for the Finance Department including Accounts Payable filing. This position also participates in training and instruction as directed. Other work may be assigned consistent with the qualifications and experience within the Grid 15 classification. Key responsibilities include but not limited to:

KEY DUTIES & RESPONSIBILITIES:

• Responsible for the timely and accurate bi-weekly processing of Canadian payroll;
• Reviewing time sheets and other pay documents for accuracy and completeness;
• Calculating, deducting, reconciling, and remitting amounts ordered to be withheld;
• Ensuring all wage changes are made accurately and in time for effected pay periods;
• Working collaboratively with the Human Resources team on:
• Administration of new hires and terminations;
• Preparing, filing and maintaining employee Finance master files;
• Processing employee status changes;
• Ensuring accurate processing of sick pay, benefits and vacation payouts;
• Issuing ROE’s;
• Continuously improving payroll administration;
• Other administrative projects as assigned.
• Processing and reconciling all benefit premium billing statements;
• Reconciling payroll totals and ensuring all deductions for the health benefits plan are made as scheduled;
• Supporting BC Public Service Pension administration;
• Creating and distributing relevant weekly, monthly, and quarterly reports;
• Conducting research and developing custom reports as required;
• Acting as the first line of support for payroll and benefits inquiries and providing timely service to both internal staff and external parties;
• Completing all year-end reporting procedures including performing annual payroll balancing at year-end for T4 preparation;
• Maintaining up to date knowledge of payroll issues, including legislation, rules and regulations from CRA, etc.;
• Maintaining up to date knowledge of benefit plan coverage details and eligibility requirements;
• Supporting changes needed for Payworks access for employees.

The following tasks are assigned within a team environment which may require support:

• Completing daily accounting tasks including:
• Responsible for the Resources and Payment system for caregivers.
• Data entry, accounts payables, bank and G/L reconciliations, creating and updating spreadsheets, and maintenance of records.
• Participates in training and instruction as directed.
• Performs all tasks, other related duties and special projects as assigned by the Senior Financial Accountant or Manager of Finance.

A comprehensive position profile will be available at the time of interview.
Qualifications:

Required:

• Minimum 2-year Accounting Diploma; and
• Minimum of 5-years experience with A/P, A/R, payroll, invoices, bank and GL account reconciliations; and
• Proficiency in using Windows based computer applications is required
• 2 of the 5 years must be with automatized payroll
• Proficient in using Windows based computer applications.

Preferred:

• Recognized Payroll Certificate
• Experience with Great Plains and Payworks

Key Competencies:

• Relational Engagement
• Leadership
• Collaborative Planning and Decision Making
• Emotional Competency
• Resilience
• Cultural, Spiritual Expression

Note:

• This position requires Union membership.
• Applications will be accepted from applicants of all staff.
• This position requires the incumbent to be available in the office.