Accounting & Office Coordinator

at  Robert Half

We are offering a contract to hire employment opportunity for an Accounting & Office Coordinator to join our team in the construction industry in Menlo Park, California and San Jose, California. As an Accounting & Office Coordinator, you will provide essential administrative and accounting support to our project team, ensuring the smooth running of day-to-day activities on the project site. You will be tasked with office management, subcontract administration, budget and cost control, and processing of various invoices and documents.

SKILLS:

• Proficiency in Accounting Software Systems, CaseWare, Concur, and other Accounting Functions.
• Experience in Accounts Receivable (AR) and Auditing.
• Proficiency in Bank Reconciliations.
• Proficiency in Accounting Software Systems is required.
• Familiarity with CaseWare is essential.
• Experience with Concur is necessary.
• Understanding of Accounting Functions is crucial.
• Knowledge of Accounts Receivable (AR) is important.
• Auditing skills are needed.
• Ability to perform Bank Reconciliations is a must.
• Minimum of 2 years of experience in a similar role.
• Candidates should be able to demonstrate excellent communication and organizational skills.
• Ability to work independently and within a team.
• Ability to handle confidential information with discretion.
• Familiarity with construction or contracting industry is desirable.
  Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
  Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.
  All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
  © 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use

• Act as a project liaison, answering phone calls, responding to requests, and welcoming visitors.
• Maintain the field office services, managing supplies and ensuring the proper functioning of all office systems.
• Enter and maintain project budgets in the company’s financial system and work with the Project Management team to process and upload all budget, change order, and cost adjustments.
• Ensure that all financial documents are prepared and maintained according to company standards.
• Issue and track subcontract changes, ensuring all subcontract compliance documentation is collected and reviewed for completeness.
• Analyze and track subcontractor and sub-tier lien waivers, documenting and tracking payment deficiency items until cleared.
• Collect union payroll weekly and upload it to the financial system for processing by the required deadlines.
• Work with the Superintendent to reclass and move equipment into the correct scopes/cost codes.
• Prepare and process journal entries for cost adjustments and prepare monthly client billings with the Project Manager.
• Ensure project team is following SOX requirements for documentation, signatures, and processes.