Accounting Services Specialist

at  DPM Energy

As the Accounting Services Specialist, you will work with the Chief Business Officer and OEC’s finance team, to ensure all our financial systems including invoicing, accounts receivable, accounts payable and time management systems are maintained efficiently and accurately to support our overall business operation. This role will report directly to the chief business officer.

Responsibilities:

• Manage all aspects of financial management including AR, AP, Payroll and Invoicing (95%)
• Assist with managing our relationships with accountants, insurance, legal and banks landlord
• Oversees weekly bookkeeping work either internal or external
• Initiates second stage A/R follow up and escalation as needed internally
• Review and ensure all AP payments are entered and circulated for authorization.
• Ensures all time sheets are properly reviewed and entered prior to payroll.
• In a timely matter, prepare all invoicing accurately and work together with accounting coordinator for final preparation and submission to client.
• Monitor and record subcontractor invoices and ensure processes for payment approvals are followed.
• Maintain a tracking sheet for all project write-offs and ensure proper authorization processes are followed.
• Ensure all government payments are processed as per requirements of the various agencies
• Responsible for the timely processing of all payroll.
• Assist in training of staff (5%)
• Other duties as required.

Minimum Qualifications:

• Post-secondary diploma in a related field
• Minimum 5 years general experience in the Accounting Field
• Minimum 3 years’ experience using Microsoft Office Products
• Strong attention to detail with organizational, interpersonal and computer skills
• Strong communication skills to ensure effective communication with team members
• Good project and time management skills to be able to handle multiple projects

• Manage all aspects of financial management including AR, AP, Payroll and Invoicing (95%)
• Assist with managing our relationships with accountants, insurance, legal and banks landlord
• Oversees weekly bookkeeping work either internal or external
• Initiates second stage A/R follow up and escalation as needed internally
• Review and ensure all AP payments are entered and circulated for authorization.
• Ensures all time sheets are properly reviewed and entered prior to payroll.
• In a timely matter, prepare all invoicing accurately and work together with accounting coordinator for final preparation and submission to client.
• Monitor and record subcontractor invoices and ensure processes for payment approvals are followed.
• Maintain a tracking sheet for all project write-offs and ensure proper authorization processes are followed.
• Ensure all government payments are processed as per requirements of the various agencies
• Responsible for the timely processing of all payroll.
• Assist in training of staff (5%)
• Other duties as required