Accounting Specialist

at  CertaSite

ACCOUNTING SPECIALIST

CertaSite is a fast-growing fire protection and life safety company. Fire and life safety is our passion. It’s all we think about. We leverage our hard-earned expertise to give people peace of mind, confidence, and more time to pursue their core businesses. Since 2018, we have grown from four to 18 markets while serving more than 30,000 customers throughout the Midwest.
As we grow and expand into new markets, we are building a team that loves what they do and has fun doing it. If you are looking to be challenged every day, for an opportunity to make a meaningful impact, and to grow with a mission- and people-driven company focused on the customer, we hope you will consider this amazing opportunity.
Our Mission: To provide a meaningful impact to as many lives as possible.
Our Vision: To be the most dependable and simplified life safety solution on the planet.

QUALIFICATIONS

• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Strong math and research skills.
• Knowledge of general financial accounting and cost accounting.
• Understanding of and the ability to adhere to generally accepted accounting principles.
• Proficient with Microsoft Office Suite or similar software, specifically Excel and Outlook.
• Bachelor’s degree in accounting, business administration or related field, preferred.
• 3-5 Years Accounting experience.

WORKING CONDITIONS & PHYSICAL REQUIREMENTS

• Controlled climate, office environment
• Occasional work from home options
• Required to sit for long periods of time, 8 or more hours per day
• Frequently required to use monitor, keyboard, mouse and phone

ROLE OVERVIEW

We are looking for an Accounting Specialist that will assist the accounting department in daily, monthly and annual activities. The position will be responsible for maintaining accurate and complete records, including ledgers, invoices and receipts. This is a fast paced and demanding role with high visibility within the company. This role reports to the Corporate Controller.

WHAT YOU WILL BE DOING

• Assist in daily cash application of receipts.
• Code invoices, set up new accounts, reconcile accounts, and close balance sheet accounts as part of month end processing.
• Reconcile cash disbursement accounts, customer accounts, and other financial accounts.
• Performs Accounts Receivable Collections for a subset of customers. Communicate with customers to discuss account statuses, charges or discrepancies
• Perform monthly Corporate Credit Card Reconciliation and statement posting using expense tracking software.
• Review, post and submit bi-weekly expense reimbursement for eligible employees.
• Verifies and/or completes payment of invoices associated with accounts payable and ensures payments are charged to the appropriate accounts.
• Participates in filings of monthly sales tax reports.
• Manage shared accounting team inbox to work with customers, vendors and internal team members with general accounting inquiries.
• Maintains knowledge of acceptable accounting practices and procedures.
• Performs other related duties as assigned.