Accounting Technician 3

at  State of Iowa

JOB DESCRIPTION

The Iowa Department of Public Safety (DPS) is seeking to fill an Accounting Technician 3 position within its Finance Bureau.

JOB DESCRIPTION:

• Independently audits out-of-state spend authorization requests, supporting documents and travel reimbursement requests to ensure compliance with the Code of Iowa, administrative rules, the Department of Administrative Services accounting policy and procedures manual, and internal departmental policies. Approves spend authorizations and travel payment requests in compliance with rules, regulations and policies and rejects spend authorizations and travel payment requests with insufficient support documentation or in conflict with rules/ regulations, policies or general government accounting practices. Prepares regular reports to track Spend Authorizations and expense claims to ensure they are completed and closed in a timely manner. Assists supervisor in assuring expense claims are completed by analyzing open spend authorizations, reaching out to employees, and answering questions about policies and procedures. Processes employee vendor set up and address changes.
• Actively participates in the daily operations of independently analyzing expenditures. Accurately interprets federal and state rules/regulations, department policies and contractual terms and conditions, and generally accepted accounting practices for allowance of account payable requests. Approves account payable request in compliance with the Code of Iowa, administrative rules, the Department of Administrative Services accounting policy and procedures manual and internal departmental policies and initiates the appropriate accounting transactions. Ensure claims are legitimate, authorized, accurate and documented, that all goods have been received and services rendered and that charges are correctly coded. Rejects account payable documents with insufficient support documentation or in conflict with rules/regulations, policies or general government accounting practices. Research and resolve discrepancies and provide guidance to division(s) with respect to policies and procedures and proper documentation. Investigate and resolve all claims that have been identified as containing errors, omissions or deficiencies. Compiles cost accounting data to prepare periodic financial reports pertaining to accounts payable and creates reports as requested by departmental staff. Independently develops and maintains an accurate accounting database for monitoring contract budgets to ensure service providers do not exceed contractual limits. Identifies, investigates and resolves discrepancies between the Accounts Payable databases and program financial records. Track the status of claims from initial receipt through payment. In addition, perform other duties required to complete the payment processing cycle, including distribution of warrants. Process new vendor set-up and address changes.
• Maintains accurate and well-organized records to handle inquiries from employees and vendors regarding the status of payments or associated payment procedures. Researches and compiles information to respond to inquiries in a timely manner. Communicates with vendors to process vendor set up and address changes as needed. Prepares and provide monthly obligations/encumbrance reports to the employee responsible for preparing and maintaining the department’s budget. Provides comprehensive and accurate technical assistance to vendors and department staff regarding the interpretation and application of federal, state or department rules/policies and generally accepted accounting practices involved in the maintenance of financial accounts and preparation of account payable documents. Independently delineates necessary corrective action for rejected financial documents.

MINIMUM QUALIFICATION REQUIREMENTS

Graduation from high school or G.E.D equivalency and experience equal to five years of accounting work involving compilation, tabulation, examination, verification or recording of financial, statistical or related fiscal program data using elementary bookkeeping principles and practices;
OR
completion of a post-high school accounting curriculum from an accredited vocational, technical, business or community college, with at least twenty semester hours of accounting coursework;
OR
an equivalent combination of education and experience, substituting one year of clerical office work for each year of the required education;
OR
an equivalent combination of education and experience, substituting thirty semester hours of accredited post high school education in Business, Accounting or a closely related curriculum for each year of the required experience;
OR
employees with current continuous service in the state executive branch that includes experience equal to one year of full-time work as an Accounting Technician 2.
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